Joint Library Board Agenda &

Minutes of the Meeting of the Kimberly-Little Chute Public Library Board April 16, 2013 The meeting was called to order at 4:32 p.m. by President Moes at the James J. Siebers Memorial Library in Kimberly. PRESENT: Kris Graff, Jim Moes, Tamara Talsma, Rose Vander Velden, Lori Vanderloop. EXCUSED: Amanda Fletcher, Jim Hietpas, Marcia Trentlage. OTHERS PRESENT: Beth Carpenter, Ann Hardginski. MINUTES AND REPORTS Vander Velden moved, seconded by Graff, to approve the minutes of the March 19, 2013 meeting. Motion carried. Vander Velden moved, seconded by Talsma, to approve the March 2013 invoices. Motion carried. The March financial and statistics reports were discussed. DIRECTOR’S REPORT Carpenter provided information about incident reports taking place at the Kimberly Library. Discussion followed. A new summer student, Katie Kramer, has been hired – her start date is still being negotiated. Carpenter reported changes in benefits use by library staff and that monthly staff meetings/training continue. Vander Velden has been re-appointed as the Kimberly community representative for the Library Board. A Library Future series was recently provided at the Appleton Public Library. Carpenter and several members of FOLKS attended the series. Carpenter shared some highlights from the workshops and will share her vision of the future of the library at an upcoming Library Board meeting. National Library Week and the Fox Cities Book Festival are being celebrated. Carpenter reported on the Festival and upcoming adult events at the library, including Creating Yard Art, Introduction to Container Gardening, Digging Out From Under Your Clutter, Food Preservation 101, and Mid-Week Matinees (co-sponsored by the library and Kimberly Senior Citizens). FOLKS met April 11th to discuss plans for increasing their visibility, recruiting new members, fundraising, updating their brochure, and other projects. Their next meeting is scheduled for June 4th at 4:30PM at the Little Chute Library. Carpenter shared an article that appeared in the Post-Crescent which highlighted the 1000 Books Before Kindergarten early literacy program. Hardginski was interviewed in the article. Carpenter also shared a public library infographic which highlighted how public libraries are cherished and challenged. Hearing loops have been installed at both locations as part of an LSTA grant. Comments from patrons using the loops have been very positive. Carpenter has invited Rick Krumwiede, Director of OWLS, to speak at the May meeting regarding county funding and the role that municipal funding plays in it. Carpenter reported that the library now has the lowest cost per circ in the Outagamie County. YOUTH SERVICES REPORT Youth Services Librarian, Ann Hardginski, reported on Spring Break events held at the library, as well as information about Spring Tales story times taking place during the month of April. Hardginski is working with library staff on a youth series project to move additional titles to series racks at both locations, re-label book spines to match series names, and match systems at both locations. Hardginski will also be focusing on ordering materials to stock youth shelves for the busy summer reading program. Hardginski reported on a successful partnership with Haven of Hope, where they visit the library and she visits them for interactive story time. Little Chute pre-school classes will visit the library next week. The annual Culver’s coloring contest is running during the month of April. Some of the children’s art can be viewed on the library’s Facebook page. Work continues on the summer reading program with donations from community organizations currently totaling $1425. Hardginski reported that the library’s program held in January of this year to honor Caldecott award-winning books was highlighted in a national library blog. The article can be found at http://www.alsc.ala.org/blog/2013/04/a-gold-mine-of-gold-medal-celebrations/. Ongoing issues with students after school at the Kimberly Library were discussed. Hardginski shared ideas about working with the schools or community groups to provide organized after school activities. Discussion followed. OLD BUSINESS There was no old business to discuss. NEW BUSINESS A request for consideration was made for funding to be provided for the annual Volunteer Appreciation Luncheon. Graff moved, seconded by Vanderloop, to commit up to $250 from the Joint Library Trust Fund to be used for the Volunteer Appreciation Luncheon. Motion carried. A request for consideration was made for funding to send the Library Director to the annual American Library Association Conference taking place in Chicago this summer. Vander Velden moved, seconded by Talsma, to approve up to $500 from the Joint Library Trust Fund to be used for the Library Director’s attendance at the ALA conference. Motion carried. In 2012, a $400 donation was made by the American Legion Jacob Coppus Post 258 for the 2013 summer reading program. The donation was deposited in the Joint Library Trust Fund for use this year. Carpenter requested that the funds be used for the 2013 summer reading program as the donor intended. In addition, a request for consideration to provide additional funding for the summer reading program was made. Talsma moved, seconded by Vander Velden, to commit $1400 from the Joint Library Trust Fund for the summer reading program, which includes the 2012 donation. Motion carried. Carpenter presented a report concerning the growth of crossover lending at the Kimberly-Little Chute Library, as well as a report on the library’s status as a consortium net borrower. Discussion followed. Carpenter also noted that, while circulation for many libraries in OWLS has been on a downward trend, the circulation for the Kimberly-Little Chute Library has been increasing. A discussion concerning the library’s needs and challenges followed. UPDATE FROM LIBRARY BOARD SCHOOL DISTRICT REPRESENTATIVES No updates were available. ITEMS FOR FUTURE AGENDAS No items were offered for future agendas. Talsma moved, seconded by Graff, to adjourn the meeting at 5:44 p.m. Motion carried. Respectfully submitted, Beth A. Carpenter Recording Secretary