Lodi Public Library Board of Trustees

LODI PUBLIC LIBRARY Minutes Date: September 9, 2024 BOARD OF TRUSTEES Regular meeting: 5:30pm Lodi Public Library 201 West Locust Street, Lodi, CA. 95240 For information regarding this Agenda please contact: Jazmin Duffy Library Administrative Clerk Telephone: (209) 269-4681 Notice Regarding Public Comments Public Comment may be submitted in the following ways: • In-person – The Lodi Public Library is open to the public in accordance with CDPH and CalOSHA guidelines. • Email jduffy@lodi.gov ➢ Received no later than two hours prior to the meeting • Mail – Lodi Public Library 201 W. Locust Street Lodi, CA. 95240 • Hand delivered to: Lodi Public Library 201 W. Locust Street, Lodi, CA. 95240 ➢ Received no later than two hours prior to the meeting A. CALL TO ORDER/ROLL CALL: 5:30 p.m. Trustees Present: Frankie Kooger. Caitlin Casey (via zoom), Brian Campbell, Eve Melton, and Nick Dalebout. Also Present: Interim Director Andriana Martin, Programs and Literacy Manager Yvette Herrera, and Senior Administrative Clerk Jazmin Duffy, B. INTRODUCTIONS C. APPROVAL OF MINUTES Trustee Melton motioned, Trustee Dalebout seconds. Motion Carries. D. COMMENTS BY THE PUBLIC, LIBRARY BOARD, AND STAFF (NON-AGENDA ITEMS) If you wish to address the Library Board, please refer to the Notice at the beginning of this agenda. Individuals are limited to one appearance during this section of the Agenda. (The time allowed per person per non-agenda item for comments made by the public is limited to five minutes.) • Interim Director Andriana Martin inquired about obtaining a copy of the Trustee Bylaws. Trustee Kooger mentioned they are usually kept at the library, while Trustee Campbell added they can also be found on the City of Lodi website. Trustee Dalebout offered to email a PDF version to Martin. Trustee Kooger then asked if a meeting had been scheduled to interview potential candidates for the permanent director role. Andriana responded that Adele Post is no longer with the city. Administrative Clerk Jazmin Duffy noted that Christina is serving as interim Human Resources representative due to Adele Post's recent retirement. Trustee Kooger requested the next board meeting include the Human Resources Director, with a closed session scheduled at 5:30 p.m., followed by the regular meeting at 6:00 p.m. E. REPORTS E-1 Phillips Financial – Christian Phillips • Trustee Kooger noted that investment reports show an approximate $12,000 increase year to date. Christian Phillips confirmed this, stating the investments are up by 8% year to date, with four months remaining in the year. This growth aligns with the moderate risk tolerance of the investment strategy, focused on income to moderate  growth. Last year, the investments yielded an 11% return. Phillips estimated cumulative growth to be around $170,000 since the initial donation in 2004, which has been used as intended. When asked by Trustee Kooger if any changes were necessary, Phillips assured the board he would continue adjusting the portfolio as market conditions dictate. He explained that 58% of the investments are in equities, with the remainder in bonds. Trustee Campbell asked if the current moderate risk was the best course with the investments. Phillips explained that a more aggressive growth approach would be needed if there were significant upcoming projects. The current strategy is designed to balance risk and return, preparing for potential market downturns. Trustee Kooger expressed a preference to remain within the moderate risk level to avoid the possibility of significant losses, should market conditions change rapidly. E-2 Library Report – Andriana Martin Building & Technology: • No updates were reported. Staff & Volunteers: • Five new staff members have been onboarded: three librarian associates and two library aides. One librarian associate position remains open and will be filled soon. Continuing Education & Meetings: • Three staff members are being sponsored by the California State Library to receive Mental Health First Aid Instructor training. Staff members Jenna and Andriana will complete their training by the end of August. Collections & Materials CATEGORY JUNE JULY AUGUST J NON-FIC 0 88 22 J FIC 0 168 43 AUDIO CD 0 43 0 TEEN NON- 0 1 5 FIC TEEN FIC 0 4 9 DVD 0 38 22 ADULT NON 0 23 FIC 76 ADULT FIC 0 77 22 TEEN GRAPHIC NOVEL 0 0 1 LP 0 31 1 LP Non Fic 1 1 Adult Graphic 0 2 0 Novels Spanish NF 0 0 0 Spanish Fic 0 0 0 Lodi Picks 0 3 Decshelf 0 51 0 Link + Books Loaned 189 219 183 Link+ Request Filled 111 145 158 Programming & Outreach: Outreach: • Interim Director, Andriana Martin attended the Lodi Unified College and the 15th Annual Career Planning Night, where she spoke to high school students about careers in librarianship. Programs: • Andriana shared the library programs continue to show strong attendance, with hopes for increased participation next month. August Programs Number of Staff/Volunteers Total Sessions Attendance Chess 4 2v 13 Toddler Storytime 4 2s 53 Preschool Storytime 4 2s 169 CLC Classes 13 4v 18 Homework Help 8 1s/4v 44 Cozy Reading 5 1s 24 Raksha Bracelet 1 2s 37 Digital Services CATEGORY JUNE JULY AUGUST COURSERA 0 1 LinkedIn Learning tba 2 A-Z WORLD BRITANNICA ESCOLAR 0 0 0 BRITANNICA SCHOOL EDITION 35 10 84 CULTURE GRAMS 0 0 0 DMV 14 24 42 E-LIBRARY 0 0 0 GALE ARCHIVES UNBOUND VETS NOW 17 0 23 64 HELP NOW JOB NOW 27 Circulation JUNE JULY AUGUST 17274 16821 15981 Reference JUNE JULY AUGUST 175 129 253 Door Count JUNE JULY AUGUST 9464 10761 8968 Patron Registration JUNE JULY AUGUST 345 283 371 Youth services: • The Teen Advisory Board held its first meeting. Interim Director Andriana confirmed that this is a newly formed board, with only two members returning from the previous one. E-3 Private Sector (Trustees’) Investments Report • See E-1. E-4 Lodi Public Library Foundation Report – Stuart Krengel • No updates to report. E-5 Friends of the Lodi Public Library Report – Kathryn Siddle • Yvette Herrera reported on behalf of Kathryn Siddle, that the bookstore earned $2,199.15 in August. E-6 Adoption of the Patio Policy– Andriana Martin • The interim director shared that the patio policy was developed with the goal of board approval before the patio opens. Trustee Kooger questioned the need for a separate patio policy when there is already a Library Policy in place. Interim Director Andriana explained that the outdoor patio space requires specific rules, such as allowing liquids and food, prohibiting fires, and banning climbing on fixtures. Programs Manager Yvette Herrera suggested amending the existing policy instead and presenting it next month. Trustee Kooger asked which additional rules would be included in the addendum. Andriana clarified that they would prohibit standing, sitting, or climbing on water features or statues. Trustee Melton supported the idea of an addendum since many of the rules, such as not moving furniture or equipment, would also apply to the main library. Yvette Herrera proposed making the rules applicable to the entire library premises. Trustee Kooger recommended updating the existing policy with the new patio-related rules and eliminating the need for a separate patio policy.  Trustee Kooger called for a motion to accept the proposal (E-6) as written. Trustee Casey motioned to approve as articulated, and Trustee Melton seconded. The motion passed. E-7 Library Closure for Lodi Street Fair– Yvette Herrera • Trustee Kooger noted that the library traditionally closes for the street fair, and suggested agreeing to close on the two necessary street fair dates. Yvette Herrera proposed making it a standing policy to close for the May and October street fairs, which typically occur on the first Sunday of the month. Trustee Kooger moved to amend the proposal (E-7) to officially close for the May and October street fairs on a perpetual basis. Trustee Dalbout seconded, and the motion carried. F. ADJOURNMENT: 5:50 p.m. LODI PUBLIC LIBRARY BOARD OF TRUSTEES DATE September 9, 2024 PAGE SIX Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. ______________________________ Jazmin Duffy Administrative Clerk **Notice: Pursuant to Government Code §54954.3(a), public comments may be directed to the legislative body concerning any item contained on the agenda for this meeting before (in the case of Closed Session items) or during consideration of the item. All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the Lodi Public Library, located at 201 W. Locust Street, Lodi, and are available for public inspection. Agendas and staff reports are also posted on the City’s website at www.lodi.gov. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability-related modification or accommodation contact the City Clerk’s Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Yvette Herrera at (209) 333-5554. Solicitudes de interpretación de idiomas deben ser recibidas por lo menos con 72 horas de anticipación a la reunión para ayudar a asegurar la disponibilidad. Llame a Yvette Herrera (209) 333-5554. For information regarding this Agenda please contact: Jazmin Duffy Library Administrative Clerk Telephone: (209) 269-4681