Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, JANUARY 15, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Charles Hicks Jr., President Lawrence Keller, Vice President Jonathan Gotz, Commissioner Jeanne Karatsu, Commissioner Carolyn M. Smith Watts, Commissioner Tara M. McLean, Acting Executive Director FINISHED AGENDA AND MINUTES ROLL CALL Commissioners Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Present: Charles Hicks and Lawrence Keller OTHERS PRESENT: Tara M. McLean, Acting Director & Secretary Melinda George, Deputy Director Marilyn Hall, Executive Assistant Gary Anderson, Deputy City Attorney Salvador Ambriz, Personnel Analyst Debbie McCluster, Personnel Analyst Caprice McDonald, Personnel Analyst Robert Pfingsthorn, Personnel Analyst Lourdes Ferrer, Personnel Analyst Donna de Araujo, Personnel Analyst Ken Walker, Personnel Operations Manager, Human Resources Page 1 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 15, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 1. 14-001CS Recommendation to approve minutes: Regular Meeting of December 18, 2013 Dismissal Hearing 30-D-1213 Minutes of December 11, 2013 Dismissal Hearing 31-D-1213 Minutes of December 18, 2013 Special Meeting Minutes of October 23, 2013 Consideration of Hearing Officer’s Report Suspension Appeal 03-S-1213 Minutes of October 23, 2013 A motion was made by Commissioner Keller, seconded by Commissioner Smith Watts, to approve recommendation for the regular meeting minutes of December 18, 2013. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu and Lawrence Keller Abstain: 1 - Charles Hicks A motion was made by Commissioner Keller, seconded by Commissioner Gotz, to approve recommendation for Dismissal Appeal 30-D-1213 hearing minutes of December 11, 2013. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu and Lawrence Keller Abstain: 1 - Charles Hicks A motion was made by Commissioner Smith Watts, seconded by Commissioner Keller, to approve recommendation for Dismissal Appeal 31-D-1213 hearing minutes of December 18, 2013. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu and Lawrence Keller Abstain: 1 - Charles Hicks A motion was made by Commissioner Keller, seconded by Commissioner Gotz, to approve recommendation for special meeting minutes of October 23, 2013. The motion carried by the following vote: Yes: 3 - Jonathan Gotz, Jeanne Karatsu and Lawrence Keller Abstain: 2 - Carolyn M. Smith Watts and Charles Hicks Page 2 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 15, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM A motion was made by Commissioner Keller, seconded by Commissioner Gotz, to approve recommendation for Consideration of Hearing Officer's Report Suspension Appeal 03-S-1213 minutes of October 23, 2013. The motion carried by the following vote: Yes: 3 - Jonathan Gotz, Charles Hicks and Lawrence Keller Abstain: 2 - Carolyn M. Smith Watts and Jeanne Karatsu CONSENT CALENDAR (2-6) Passed The Consent Calendar A motion was made by Commissioner Gotz, seconded by Commissioner Smith Watts, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller 2. 14-002CS Recommendation to approve examination results: Assistant Administrative Analyst - 796 Applied, 188 Qualified Buyer (Established 1/6/14) - 57 Applied, 26 Qualified Department Librarian - 10 Applied, 10 Qualified Registered Nurse (Established 12/20/13) - 51 Applied, 51 Qualified A motion was made to approve recommendation on the Consent Calendar. Page 3 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 15, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 3. 14-003CS Recommendation to receive and file retirements: Monte Beard/Customer Service Representative/Financial Management (33 yrs., 9 mos.) Helen Gonzales/Accounting Technician/Financial Management (35 yrs., 7 mos.) Mark Veit/Firefighter/Fire (27 yrs., 17 days) Elizabeth Battle/Communications Center Supervisor/Fire (27 yrs., 10 mos.) Bradley Liebeck/Fire Captain/Fire (27 yrs, 3 mos.) Terry Barber/Office Automation Analyst/Harbor (13 yrs., 5 mos.) Nancy Paradise/Department Librarian/Library (11 yrs., 8 mos.) Julio Hernandez/Maintenance Assistant/Parks (20 yrs., 1 mo.) Donald Flowers/Carpenter/Parks (14 yrs., 9 mos.) Lynne Holland/Accounting Clerk/Parks (14 yrs., 3 mos.) Victor Thrash/Police Officer/Police (24 yrs., 11 mos.) Tyrone Anderson/Police Officer/Police (23 yrs., 2 mos.) Richard Birdsall/Police Officer/Police (23 yrs., 5 mos.) Dennis Sullivan/Special Services Officer/Police (34 yrs., 3 mos.) Jennifer Leupp/Special Services Officer/Police (18 yrs., 8 days) Jose Yarruhs/Police Corporal/Police (27 yrs., 9 mos.) Dwain Andrews/Refuse Operator/Public Works (12 yrs., 2 mos.) Edward Dominquez/Welder/Public Works (23 yrs., 10 mos.) Grant Du/Business Systems Specialist/Water (15 yrs., 5 mos.) Constantin Popescu/Communication Specialist/Water (15 yrs., 6 mos.) On behalf of the Commission, the Secretary presented a Certificate of Appreciation to Helen Gonzales in recognition of 35 years of dedicated service to the City. A representative from her department was present to speak on her behalf. A motion was made to approve recommendation on the Consent Calendar. 4. 14-004CS Recommendation to receive and file resignations: Marcy Cox/Public Safety Dispatcher/Police (22 yrs., 6 mos.) Vanessa Cervantes/Laboratory Assistant/Health (9 mos., 27 days) Marie McIntyre/Park Naturalist/Parks (18 yrs., 5 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 4 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 15, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 5. 14-005CS Recommendation to schedule hearings: Suspension Hearing 34-S-1213 - Suggested Date February 26, 2014 Reduction Appeal 35-R-1213 - Suggested Date March 5, 2014 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA 6. 14-006CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Jorge Reyes, General Maintenance Assistant Communication from George Chapjian, Director of Parks, Recreation and Marine A motion was made by Commissioner Karatsu, seconded by Commissioner Keller, to approve recommendation in accordance with Civil Service Commission Policy 1.02 and Section 43 of the Civil Service Rules and Regulations. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller 7. 14-007CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Pamela Cunningham, Marina Supervisor Communication from George Chapjian, Director of Parks, Recreation and Marine A motion was made by Commissioner Keller, seconded by Commissioner Gotz, to approve recommendation in accordance with Civil Service Commission Policy 1.02 and Section 43 of the Civil Service Rules and Regulations. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller Page 5 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 15, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 8. 14-008CS RECOMMENDATION FOR PROVISIONAL APPOINTMENT - Ali Safieddine, Accounting Clerk Communication from Margaret Huebner, Director of Human Resources, Harbor A motion was made by Commissioner Smith Watts, seconded by Commissioner Gotz, to approve recommendation in accordance with Civil Service Commission Policy 1.02 and Section 43 of the Civil Service Rules and Regulations. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller 9. 14-009CS RECOMMENDATION FOR EXTENSION OF PROVISIONAL APPOINTMENTS- Elisa Calderon, Recycling Specialist, Faalao Tufuga, General Maintenance Assistant and Paul VanDyk, Traffic Engineering Associate Staff report prepared by Tara M McLean, Acting Executive Director A motion was made by Commissioner Keller, seconded by Commissioner Gotz, to approve recommendation to extend provisional appointments for 90 days to allow staff sufficient time to conduct the examinations, in accordance with Section 49 of the Civil Service Rules and Regulations. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller 10. 14-010CS RECOMMENDATION FOR EXTENSION OF PROBATION - Laura Nguyen, General Librarian Communication from Glenda Williams, Director of Library Services A motion was made by Commissioner Smith Watts, seconded by Commissioner Keller, to approve recommendation to extend probation for 522 hours, in accordance with Section 41(2) of the Civil Service Rules and Regulations and Section 1.01 of the Civil Service Commission Policies and Procedures. The motion carried by the following vote: Page 6 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 15, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller 11. 14-011CS RECOMMENDATION TO PROTEST DISQUALIFICATION FROM EXAMINATION - Ambulance Operator a. Communication from Oscar Castor b. Communication from Adam Fedele c. Communication from Matthew Mizushima d. Staff report prepared by Donna deAraujo, Personnel Analyst Oscar Castor, Adam Fedele and Matthew Mizushima were present and addressed the Commission. A motion was made by Commissioner Keller, seconded by Commissioner Gotz, to deny. The motion carried by the following vote: Yes: 4 - Jonathan Gotz, Jeanne Karatsu, Charles Hicks and Lawrence Keller No: 1 - Carolyn M. Smith Watts Page 7 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 15, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM 12. 14-012CS RECOMMENDATION TO APPROVE EXTENSION OF EXPIRING ELIGIBLE LISTS (6 months): Staff report prepared by Tara M. McLean, Acting Executive Director Ambulance Operator (3 months) Business Systems Specialist (3 months) Emergency Medical Educator (1/9/13 & 1/31/13) General Maintenance Supervisor Housing Specialist Microbiologist Office Systems Analyst Oil Field Gauger Parking Control Checker Personnel Assistant Plan Checker - Fire Prevention (7/3/13 & 7/17/13) Plan Checker - Plumbing Public Health Nurse Supervisor Public Safety Dispatcher - Lateral Senior Plumbing Inspector Supervisor - Facilities Maintenance Traffic Engineer A motion was made by Commissioner Keller, seconded by Commissioner Smith Watts, to approve recommendation to extend expiring eligible lists for six months with the exception of Ambulance Operator and Business Systems Specialist,to be extended for three months. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller 13. 14-013CS RECOMMENDATION TO APPROVE BULLETINS Staff report prepared by Tara M. McLean, Acting Executive Director Clerk/Clerk Typist Office Automation Analyst Telemetering Instrument Technician Traffic Engineering Associate A motion was made by Commissioner Gotz, seconded by Commissioner Karatsu, to approve recommendation. The motion carried by the following vote: Page 8 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 15, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller 14. 14-014CS RECOMMENDATION FOR CONSIDERATION OF HEARING OFFICER’S REPORT - Suspension Appeal 23-S-1213 (Mailed to CSC on 12/6/13) Report prepared by Linda Krieger, Attorney at Law A motion was made by Commissioner Keller, seconded by Commissioner Karatsu, to approve recommendation for Hearing Officer's Report for subject appeal, conducted on November 13, 2013 . The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller 15. 14-015CS RECOMMENDATION FOR CONSIDERATION OF HEARING OFFICER’S REPORT - Reduction Appeal 28-R-1213 (Mailed to CSC on 12/11/13) Report prepared by Dolores Martin, Attorney at Law A motion was made by Commissioner Keller, seconded by Commissioner Karatsu, to approve recommendation for Hearing Officer's Report for subject appeal , conducted on December 6, 2013. The motion carried by the following vote: Yes: 5 - Jonathan Gotz, Carolyn M. Smith Watts, Jeanne Karatsu, Charles Hicks and Lawrence Keller MANAGERS' REPORT Page 9 of 10 CITY OF LONG BEACH WEDNESDAY, JANUARY 15, 2014 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARD ROOM, 8:00 AM The Secretary informed the Commission that staff is prioritizing examinations with the information received from departments regarding their priorities. Staff is also working on prioritizing classifications that are on hold and testing to clear the backlog as soon as possible, and looking at ways to streamline the process with departments’ assistance to clear the backlog up as soon as possible. Commissioner Smith Watts requested that the Secretary prepare a grid of the progress with the test/examination backlog for the Commission. Melinda George, Deputy Director, thanked Lourdes Ferrer, Personnel Analyst, for the outstanding work she did in conducting the Assistant Administrative Analyst examination and staff assistance. She stated that it was a long process and City departments provided lots of assistance. Commissioner Keller, on behalf of the Commission, also thanked Ms. Ferrer for the excellent job she did in the administration of the Assistant Administrative Analyst examination. DISCUSSION ON REQUIREMENTS FOR EXECUTIVE DIRECTOR – CIVIL SERVICE Commissioner Keller informed the Commission that he worked with Ken Walker, Manager, Personnel Operations, Human Resources, on providing recruitment firms to conduct a search for the Executive Director of Civil Service. He stated that a firm has been selected and that the Commission will be meeting to discuss the requirements for an Executive Director at its next meeting. He also stated that the process should take about two to three months. Commissioner Hicks requested that this be placed on the February 5, 2014 agenda as a closed session. President Hicks thanked Commissioner Keller for his work on the search for an Executive Director and Commissioners Smith Watts and Gotz for their efforts in meeting with staff regarding their concerns. ADJOURNMENT There being no further business before the Commission, President Hicks adjourned the meeting. Page 10 of 10