Civil Service Commission

CITY OF LONG BEACH WEDNESDAY, FEBRUARY 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Phyllis Arias, President Charles Hicks Jr., Commissioner Carolyn M. Smith Watts, Vice President Rick McGilton-McGlamery, Commissioner Robin Perry, Commissioner Kandice Taylor-Sherwood, Executive Director FINISHED AGENDA & MINUTES President Arias called the meeting to order at 8:03 a.m. FLAG SALUTE President Arias asked Gary Anderson, Principal Deputy City Attorney, to lead the Pledge of Allegiance. ROLL CALL Commissioners Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn Present: M. Smith Watts and Phyllis Arias Page 1 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Kandice Taylor-Sherwood, Executive Director Crystal Slaten, Deputy Director, and Recruitment & Selection Officer Caprice McDonald, Special Projects Officer Maria Alamo, Special Projects Officer Rose Katsuki, Executive Assistant Sheree Valdoria, Personnel Analyst Shellie Goings, Personnel Analyst Carolyn Pen, Administrative Analyst Kris Ramos, Assistant Administrative Analyst An Lan Pham, Assistant Administrative Analyst Maria Macias, Personnel Assistant Sharon Hamilton, Administrative Aide Keion Bryant Sr., Administrative Analyst-NC Carmelita Underwood, Administrative Analyst-NC Gary Anderson, Principal Deputy City Attorney Michael Nadolski, Battalion Chief, Operations Bureau, Fire Department Paula Gallegos, Personnel Administrator, Police Department COMMENTS FROM THE PUBLIC - The Civil Service Commission will hear from members of the public on matters within the Commission's jurisdiction. Executive Director and Secretary Kandice Taylor-Sherwood introduced Sandy Witz, who is the new Assistant Director of Human Resources for the Harbor Department. The Commission welcomed Ms. Witz to the City of Long Beach. 1. 18-040CS Recommendation to approve minutes: Regular Meeting of February 7, 2018 A motion was made by Commissioner Hicks, seconded by Vice President Smith Watts, to approve recommendation. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias Page 2 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM CONSENT CALENDAR (2 - 8): Passed the Consent Calendar A motion was made by Commissioner Hicks, seconded by Commissioner McGilton-McGlamery, to approve Consent Calendar Items. The motion carried by the following vote: Yes: 5 - Charles Hicks, Rick McGilton-McGlamery, Robin Perry, Carolyn M. Smith Watts and Phyllis Arias 2. 18-041CS Recommendation to approve examination results: Police Officer - Lateral Test #14 (Established 02/07/18) School Guard Test #04 (Established 02/09/18) Water Utility Mechanic (Established 02/15/18) A motion was made to approve recommendation on the Consent Calendar. 3. 18-042CS Recommendation to receive and file bulletin(s): Ambulance Operator Equipment Mechanic Plan Checker - Electrical Principal Construction Inspector A motion was made to approve recommendation on the Consent Calendar. 4. 18-043CS Recommendation to receive and file retirement(s): Sheri Conley/Senior Civil Engineer/Harbor (15 yrs., 3 mos.) A motion was made to approve recommendation on the Consent Calendar. Page 3 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM 5. 18-044CS Recommendation to receive and file disability retirement(s): Lawrence Mulock Jr./Police Officer/Police (11 yrs., 4 mos.) A motion was made to approve recommendation on the Consent Calendar. 6. 18-045CS Recommendation to receive and file resignation(s): Jessica Small/Safety Specialist I/Public Works (7 mos., 16 days) Michael Barker/Police Officer/Police (8 mos., 15 days) Brian Liddy/Police Officer/Police (8 mos., 15 days) Martin Palacios/Police Officer/Police (8 mos., 16 days) A motion was made to approve recommendation on the Consent Calendar. 7. 18-046CS Recommendation to approve schedule for hearing(s): Suspension Appeal 02-S-1718, Suggested Date February 28, 2018 A motion was made to approve recommendation on the Consent Calendar. 8. 18-047CS Recommendation to receive and file withdrawal of appeal(s): Dismissal Appeal 24-D-1617 Suspension Appeal 01-S-1617 Suspension Appeal 13-S-1617 A motion was made to approve recommendation on the Consent Calendar. REGULAR AGENDA Page 4 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM MANAGERS’ REPORT Recruitment & Selection Special Projects Administration Support Services Executive Director Recruitment & Selection Ms. Slaten provided the Commission with an update of recruitment and testing efforts. Personnel Analyst Sheree Valdoria will be facilitating the Senior Equipment Operator - Bulldozer performance examination, to be held on February 22, 2018, at the Beach Maintenance Yard at 4320 Olympic Plaza. Analyst Kris Ramos is facilitating the Police Recruit application process. Analyst An Lan Pham is assisting with recruiting efforts. Personnel Analyst Shellie Goings is conducting the examinations for Battalion Chief and Fire Engineer. She is also mentoring three CSULB interns, who are completing their practicum as part of their Master’s Degree in Industrial Organizational Psychology. Special Projects Ms. McDonald provided an update on the status of issues being studied by the Labor Management Committee, of which she is a member. Ms. McDonald has represented Civil Service at multiple ERP training sessions. She is also responsible for the NEOGOV pilot program and is analyzing the policies of Tyler Munis versus NEOGOV. More discussions are planned during ERP sessions next month to determine if the city will use Tyler Munis or NEOGOV’s requisition and performance evaluation piece. Ms. McDonald is working with Sofia Style, FUSE Corps Executive Fellow, on a technical piece in NEOGOV, to allow departments to see the requisition path in the NEOGOV system. Administration Support Services Ms. Alamo reported that the 1½ year-long filing project was recently completed by Administration Support Services staff members. She and Rathsara Gunesekara provided details of the project which included reviewing over 6,300 employee files, moving 1,827 files of retired employees and securing 42 boxes of closed employee files for permanent retention in the Records Center. Vice-President Smith Watts commended staff for their hard work in taking on such an enormous project, and ensuring the integrity of Civil Service records and documents. Page 5 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM Commissioner McGilton-McGlamery asked how it was determined which files would be retained in-house versus being stored. Ms. Alamo explained the city’s records retention policy as it relates to maintaining personnel files. Commissioner Perry asked if Civil Service documents and records are scanned. Ms. Alamo advised they are planning to scan requisitions, to reduce the number of hard files that will need to be moved to the new city hall building. Executive Director’s Report Ms. Taylor-Sherwood acknowledged staff for organizing workspace to accommodate a new printer which will help to streamline processes and work more efficiently. She also thanked staff for their time and dedication with recruitment efforts. Ms. Taylor-Sherwood updated the Commission on projects which have been assigned to the CSULB interns; a diversity study project, a classification study project to identify positions that may lead to apprenticeships, and a Supervisory Skills Assessment project. UNFINISHED BUSINESS President Arias reminded the Commission to provide subcommittee updates during future meetings. NEW BUSINESS President Arias advised that the Closed Session matter will be pulled and heard during a future CSC meeting due to an incorrect Government Code citation that was documented in this Agenda. COMMENTS FROM THE PUBLIC - The Civil Service Commission will hear from members of the public on matters within the Commission's jurisdiction. Page 6 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM CLOSED SESSION – Personnel Matter (Closed Session pursuant to Government Code Section 54957.8) This matter was pulled and will be heard during a future CSC meeting due to an incorrect Government Code citation that was documented for the Closed Session. ADJOURNMENT President Arias adjourned the meeting at 8:26 a.m. HEARING - 22-D-1617 Page 7 of 8 CITY OF LONG BEACH WEDNESDAY, FEBRUARY 21, 2018 CIVIL SERVICE COMMISSION 333 W. OCEAN BLVD., 7TH FLOOR MINUTES CIVIL SERVICE BOARDROOM, 8:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 24 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 24 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 24 horas hábiles antes de la reunión de la comisión. Page 8 of 8