Parks and Recreation Commission

CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM Ron Antonette, President Julie Heggeness, Commissioner Ben Goldberg, Vice President Stacey Morrison, Commissioner Ron Sievers, Commissioner David Zanatta, Commissioner George Chapjian, Director Valerie Davis, Executive Assistant FINISHED AGENDA & DRAFT MINUTES CALL TO ORDER The Parks and Recreation Commission meeting was called to order by President Ron Antonette, at 9:05 am, at El Dorado West Sr. Center, Library. Director Chapjian took roll call and confirmed a quorum. ROLL CALL Commissioners Julie Heggeness, Stacey Morrison, Ron Sievers, David Zanatta, Present: Benjamin Alan Goldberg and Ron Antonette Staff Present: Director George Chapjian Gladys Kaiser, Manager, Community Recreation Services Stephen Scott, Business Operations John Amick - Interim Superintendent, Maintenance Bureau Robert Livingstone, Business Operations Meredith Reynolds, Park Planning Officer Leah Salgado, Administrative Analyst, Business Operations Michelle Wilson, Superintendent, Community Recreation Services Valerie Davis, Executive Assistant Guests: Attached APPROVAL OF MINUTES Page 1 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM 1. 15-024PR Recommendation to approve the Parks & Recreation Commission Meeting minutes of April 16, 2015. A motion was made by Vice President Goldberg, seconded by Commissioner Heggeness, to approve recommendation. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Stacey Morrison, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette PRESENTATIONS Presentation to April 2015 Employees of the Month Presentation to Ranger unit in appreciation of service to PRM Michelle Wilson presented the April Employee of the Month to Community Recreation Services employee Joelle Simmons for her outstanding efforts in assisting in saving the life of a Belmont Pool patron. Additionally, Marine Bureau Supervisor Mark Januszka and Community Recreation Services Recreation Leader Eric Colbert, who also assisted in life saving measures of two additional people, but unable to attend to receive their recognition. The Long Beach Park Ranger unit was recognized in appreciation for their services to the Department. The unit is now under the direction of the Long Beach Police Department, however, they will always be part of the Parks Family. Commander Rich Farfan and Lieutenant Chris Morgan attended on the behalf of the Long Beach Police Department. COMMISSION ACTION ITEMS 2. 15-025PR Recommendation to authorize the Director, or his or her management designee, to execute the Personal Services and Instruction Agreements and amend Attachment “A” of the agreements as needed. Gladys Kaiser provided the staff report. Page 2 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM A motion was made by Vice President Goldberg, seconded by Commissioner Heggeness, to approve recommendation. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Stacey Morrison, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette 3. 15-026PR Recommendation to approve the fee waiver requests outlined in Attachment "A" in accordance with the Fee Waiver Policy. Gladys Kaiser provided the staff report. Vice President Goldberg spoke. Commissioner Morrison spoke. Commissioner Zanatta spoke. Ann Cantrell spoke. A motion was made by Vice President Goldberg, seconded by Commissioner Heggeness, to approve recommendation. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Stacey Morrison, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette 4. 15-027PR Support the proposed improvements to baseball fields #2 and #6 in El Dorado Park and recommend the City Council approve a Right of Entry Permit and any other necessary documents, for Los Altos Youth Baseball and Softball of Long Beach, Inc., a non-profit corporation, and/or its agents, to make various improvements, and to accept a donation of planning, labor and materials and install various improvements in El Dorado Park, for a period of two-years with a one-year extension at the discretion of the City Manager. (District 5) Robert Livingstone provided the staff report. Commissioner Zanatta spoke. Commissioner Morrison spoke. Vice President Goldberg spoke. A discussion ensued. Page 3 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM A motion was made by Vice President Goldberg, seconded by Commissioner Morrison, to approve recommendation. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Stacey Morrison, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette 5. 15-028PR Support the proposed improvements to the fence at Heartwell Park Baseball Field #9, and authorize the Director of Parks, Recreation and Marine to accept a donation of planning, labor and materials and execute a one-year Right of Entry Permit and any other documents necessary for Heartwell Baseball, Inc., a California non-profit corporation, and/or its agents to install the fence. (District 5) Robert Livingstone provided the staff report. Commissioner Sievers spoke. A motion was made by Commissioner Heggeness, seconded by Vice President Goldberg, to approve recommendation. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Stacey Morrison, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette DIRECTOR'S REPORT TO COMMISSION 6. 15-029PR Recommendation to receive and file the Director's monthly highlights report, "We Create Community" for May of 2015. Director Chapjian provided the staff report. Lucy Johnson spoke. A motion was made by Vice President Goldberg, seconded by Commissioner Heggeness, to received and filed. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Stacey Morrison, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette CORRESPONDENCE Page 4 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM David Denevan - Civil War Cannon Project Ann Cantrell - Nesting Birds 15-034PR Recommendation to receive and file correspondence for May, 2015. This PR-Agenda Item was received and filed. COMMITTEE STATUS REPORTS EXECUTIVE COMMITTEE President Antonette - Chair President Antonette provided the update. The committee met regarding the May agenda the upcoming special meeting regarding artificial turf. A date has been chosen (June 15, 2015 - 6:30pm) Valerie Davis spoke. Vice President Goldberg spoke. Director Chapjian spoke. President Antonette mentioned there will be a future presentation to Commission regarding Lincoln Park. FINANCE & APPEALS COMMITTEE Vice President Goldberg - Chair Page 5 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM Vice President Goldberg provided the update. The committee discussed cost recovery for the department and future potential cuts in programming. Stephen Scott spoke. Commissioner Zanatta spoke. Commissioner Sievers spoke. A discussion ensued. President Antonette spoke. Vice Presdient Goldberg spoke. MAINTENANCE & INFRASTRUCTURE COMMITTEE President Antonette - Chair President Antonette provided the update. The meeting was held at the El Dorado Nature Center to review plans for the new entrance to the center. Commissioner Zanatta spoke. President Antonette spoke. Commissioner Sievers spoke. MARKETING & RECREATION COMMITTEE Commissioner Morrison - Chair A. Special Events and Filming Report 7. 15-032PR Recommendation to Receive and File May 2015 Special Events & Filming Reports. The committee did not meet. The Special Events and Filming Report was reviewed. Page 6 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM President Antonette spoke. Ann Cantrell spoke. Director Chapjian spoke. A discussion ensued. A motion was made by Commissioner Heggeness, seconded by Commissioner Morrison, to received and filed. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Stacey Morrison, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette PUBLIC SAFETY & PARKS USAGE COMMITTEE Commissioner Heggeness - Chair A. Ranger Report 8. 15-033PR Recommendation to Receive and File May 2015 Ranger Report. A motion was made by Commissioner Sievers, seconded by Commissioner Morrison, to received and filed. The motion carried by the following vote: Yes: 6 - Julie Heggeness, Stacey Morrison, Ron Sievers, David Zanatta, Benjamin Alan Goldberg and Ron Antonette 15-034TR Recommendation to authorize the President and CEO to approve purchase orders and execute contracts which do not exceed $200,000. Lisa Patton (tentative) JOINT USE COMMITTEE - AD HOC Vacant OLD BUSINESS NEW BUSINESS Page 7 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM PUBLIC COMMENT: IMMEDIATELY PRIOR TO ADJOURNMENT Opportunity is given to those members of the public who would like to address the Parks and Recreation Commission on non-agenda items. Each speaker is limited to three minutes unless extended by the Parks and Recreation Commission. Page 8 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM Mike Zion spoke regarding fees charged to the Long Beach Grunion swim group. Director Chapjian spoke. President Antonette spoke. Vice President Goldberg spoke. Lucy Johnson spoke. A discussion ensued. Charles Hines - member of Grunion swim group spoke. Ann Cantrell spoke regarding the artificial turf meeting and fencing around current soccer fields that are being renovated. She also discussed bird injuries as a result of the El Dorado fishing lakes. Ms. Cantrell distributed pictures taken by El Dorado Audubon. Director Chapjian spoke. Commissioner Heggeness spoke. Commissioner Zanatta spoke. Commissioner Sievers spoke. A discussion ensued. Dennis Denevan spoke regarding the Civil War Cannon Project. President Antonette spoke. Vice President Goldberg spoke. Lawrence Christian spoke regarding an off-leash dog incident in Whaley Park and staff's lack of knowledge on addressing the situation. Director Chapjian spoke. Lawrence Christian spoke. Commissioner Zanatta spoke. Vice President Goldberg spoke. A discussion ensued. Mary Parsell with El Dorado Audubon spoke regarding statistics of rescued birds in the Belmont Pool area. Commissioner Zanatta spoke. STAFF COMMENTS Page 9 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM Gladys Kaiser spoke regarding the 100 Days of Summer kick off concert scheduled for May 22, 2015. The family entertainment guide has been distributed. President Antonette asked about our involvement in Beach Streets. Gladys Kaiser reported we are very heavily involved with Schereer Park programming. Robert Livingstone reported on turf conversion opportunities for our Golf Courses and applications submitted to convert approximately 52 acres of turf reduction in 4 golf courses. Director Chapjian reported we are working with staff regarding water conservation efforts, opportunities for turf conversions in medians and parks. Additionally, Director Chapjian advised the Commission regarding some changes they may see some changes to the Victory Park area, which does not fall under the Parks & Recreation Commission jurisdiction. COMMISSIONER COMMENTS Commissioner Morrison asked if Willow Springs Park would be on the agenda soon to discuss future development. Director Chapjian confirmed Meredith Reynolds is working with the Office of Sustainabililty on a couple of projects within the park. These items will come to the Commission. Additionally, she congratulated the Department on ranking 18 out of 75 parks by the Trust for Public Land. COMMITTEE MEETING REMINDERS Page 10 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM PUBLIC SAFETY & PARKS USAGE COMMITTEE - Thursday, May 21, 2015 - 8:00 am - PRM Administration Building, Small Conference Room, 2760 N. Studebaker Road. MAINTENANCE & INFRASTRUCTURE COMMITTEE - Friday, June 12, 2015 - 9:00 am - PRM Administration Building, Small Conference Room, 2760 N. Studebaker Road. FINANCE & APPEALS COMMITTEE - Thursday, June 11, 2015 - 3:00 pm - PRM Administration Building, Small Conference Room, 2760 N. Studebaker Road. EXECUTIVE COMMITTEE - Thursday, June 11, 2015 - 4:00 pm - PRM Administration Building, Small Conference Room, 2760 N. Studebaker Road. NEXT MEETING The next Parks and Recreation Commission meeting will be held on Thursday,June 18, 2015, at the El Dorado Park West Community Center, Senior Center Library located at 2800 N. Studebaker Road, Long Beach, CA 90815. ADJOURNMENT The meeting was adjourned at 11:05 am. Page 11 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM NOTE: An agenda may be obtained from the Parks, Recreation and Marine Department prior to the meeting or can be mailed if the Department is provided self-addressed, stamped envelopes mailed to: Department of Parks, Recreation and Marine, Attention: Valerie Davis, 2760 N. Studebaker Rd., Long Beach, CA 90815. The Parks and Recreation Commission agenda and supporting documents are available on the Internet at http://longbeach.legistar.com/Calendar.aspx. Persons interested in obtaining an agenda via e-mail should e-mail their request to valerie.davis@longbeach.gov or subscribe to the City of Long Beach E-Notify System at http://www.longbeach.gov/enotify/default.asp. Agenda items may also be reviewed at the Parks, Recreation and Marine Department, 2760 N. Studebaker Rd., Long Beach, CA 90815 or online. Please contact Valerie Davis at (562) 570-3170, to make these arrangements. If language interpretation for non-English speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to Valerie Davis, Department of Parks, Recreation and Marine at (562) 570-3170, at least 48 hours prior to the Parks and Recreation Commission meeting. E-Mail correspondence regarding agenda items can be directed to valerie.davis@longbeach.gov. Page 12 of 13 CITY OF LONG BEACH THURSDAY, MAY 21, 2015 PARKS AND RECREATION EL DORADO PARK W. COMMUNITY CNTR COMMISSION MINUTES SENIOR CENTER LIBRARY 2800 N. STUDEBAKER ROAD, 9:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the City Clerk Department at (562) 570-6101, 72 hours prior to the Commission meeting. Kung ang nakasulat na pagsasalin-wika ng adyenda at mga katitikan ng Komisyon ay hinahangad para sa mga taong hindi nagsasalita ng Ingles mangyaring gawin ang iyong kahilingan sa pamamagitan ng telepono sa Kagawaran ng Klerk ng Lunsod sa (562) 570-6101, 72 pitong oras bago ang pulong ng Komisyon. Si desea obtener la traducción lingüística escrita de la agenda y las actas de la Comisión para las personas que no hablan inglés, realice su pedido por teléfono al Departamento de la Secretaría Municipal al (562) 570-6101, 72 horas antes de la reunión de la Comisión. Page 13 of 13