Parks and Recreation Commission

CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM Ben Goldberg, President Ron Antonette, Commissioner Julie Heggeness, Vice President Ron Sievers, Commissioner David Zanatta, Commissioner Marie Knight, Director Stella Ursua, Commissioner Valerie Davis, Executive Assistant Margo Morales, Commissioner FINAL AGENDA & APPROVED REVISED MINUTES CALL TO ORDER The Parks and Recreation Commission meeting was called to order by President Goldberg at 9:05 a.m., at the El Dorado West Teen Center. Director Marie Knight took the roll call and confirmed a quorum. ROLL CALL Commissioners Ron Antonette, Ron Sievers, Stella Ursua, David Zanatta, Julie Present: Heggeness and Benjamin Alan Goldberg Commissioners Margo Morales Excused: Vice President Heggeness made a motion to excuse Commissioner Morales from the March 16, 2017 Parks & Recreation Commission meeting. Commissioner Antonette seconded the motion. The motion passed unanimously. Page 1 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM STAFF PRESENT: Marie Knight - Director Stephen Scott - Deputy Director Gladys Kaiser - Manager, Community Recreation Services Hurley Owens - Manager, Maintenance Operations Bureau Robert Livingstone - Superintendent of Contracts and Golf Operations Meredith Reynolds - Park Planning Officer Leah Salgado - Analyst Del Ransom - Assistant Valerie Davis - Executive Assistant GUESTS: Laura Lindgren - Member of the Public Gretchen Swanson - RPNA Zachery Honey - Member of the Public Rebecca Syracopoulos - Bikable Communities Bill Grisolia - New Blues Festival Greg Florez - Long Beach Community Band Lucy Johnson Aquatic Capital Cynthia Antonette - Neighbor Claudia Schou - Friends of Bixby Park Mary Mattheinsen - Friends of El Dorado Dog Park Monica Parrilla - Semillas de Esperanza Griffin Healy - Irish Festival PRESENTATIONS EMPLOYEE OF THE MONTH - February 2017 Michelle Wilson introduced Pedro Torrez. Pedro's leadership in implementing an idea he had for sports field maintenance has produced positive results for our customers. Thank you Pedro for your hard work and dedication! Pedro Torrez spoke. Junie Salcedo spoke. Director Knight spoke. Page 2 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM APPROVAL OF MINUTES 1. 17-011PR Recommendation to approve the Parks & Recreation Commission Meeting minutes of February 16, 2017. A motion was made by Vice President Heggeness, seconded by Commissioner Ursua, to approve the recommendation. The motion carried by the following vote: Yes: 6 - Ron Antonette, Ron Sievers, Stella Ursua, David Zanatta, Julie Heggeness and Benjamin Alan Goldberg Excused: 1 - Margo Morales COMMISSION ACTION ITEMS 2. 17-012PR Authorize the Director, or his or her management designee, to execute the Personal Services and Instruction Agreements and amend Attachment "A" of the agreements as needed. A motion was made by Commissioner Ursua, seconded by Vice President Heggeness, to approve the recommendation. The motion carried by the following vote: Yes: 6 - Ron Antonette, Ron Sievers, Stella Ursua, David Zanatta, Julie Heggeness and Benjamin Alan Goldberg Excused: 1 - Margo Morales 3. 17-013PR Recommendation to approve the fee waiver requests outlined in Attachment "A", in accordance with the Fee Waiver policy. Gladys Kaiser provided the staff report. Commissioner Antonette spoke. Gladys Kaiser spoke. Page 3 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM A motion was made by Vice President Heggeness, seconded by Commissioner Sievers, to approve all fee waivers with the exception of "Bikable Communities" and "TAOS II Homeowners Association" which will be pulled for further discussion. The motion carried by the following vote: Yes: 6 - Ron Antonette, Ron Sievers, Stella Ursua, David Zanatta, Julie Heggeness and Benjamin Alan Goldberg Excused: 1 - Margo Morales A motion was made by Vice President Heggeness and seconded by Commissioner Antonette to deny the fee waiver application for Taos II Homeowners Association. Application is denied on the basis that it did not meet the criteria of the Fee Waiver Policy. Gladys Kaiser spoke. Commissioner Antonette spoke. President Goldberg spoke. The motion carried by the following vote: YES: 6 - Benjamin Goldberg, Julie Heggeness, Ron Sievers, Stella Ursua, Ron Antonette, David Zanatta EXCUSED: 1 - Margo Morales Vice President Heggeness spoke. Page 4 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM Gladys Kaiser provided the staff report regarding Fee Waiver for Bikeable Communities. President Goldberg spoke. Gladys Kaiser spoke. Director Knight spoke. Vice President Heggeness spoke. A discussion ensued. Commissioner Antonette spoke. Director Knight spoke. Roberts Livingstone spoke. President Goldberg spoke. Commissioner Sievers spoke. Gladys Kaiser spoke. David Zanatta spoke. A discussion ensued. Commissioner Ursua spoke. Vice President Heggeness spoke. President Goldberg spoke. A motion was made by Vice President Heggeness and seconded by Commissioner Antonette to approve the fee waiver application for Bikeable Communities, for one year, with the condition that the Bikeable Communities group formalize a Community Outreach plan/report to be submitted with the fee waiver application. Commissioner Antonette spoke. President Goldberg spoke. Alan Crawford – Bikeable Communities spoke. Mary Mattiensen – Friends of El Dorado Dog Park Laura Lindgren – Bikeable Communities spoke. Tony Cruz – Bikeable Communities spoke. Director Knight spoke. President Goldberg spoke. Commissioner Antonette spoke. Gladys Kaiser spoke. A discussion ensued. Page 5 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM Commissioner Antonette offered a substitute motion, seconded by Vice President Heggeness, to approve a partial fee waiver for Bikeable Communities, for two hours of facility rental, per event, for one year retroactive to March 14, 2017, with the condition that the Bikeable Communities group formalize a Community Outreach plan/report to be submitted with future fee waiver applications. Commissioner Zanatta spoke. A friendly amendment to the substitute motion was made by Commissioner Zanatta to waive all three hours of facility usage. Commissioner Antonette accepted the friendly amendment. Vice President Heggeness did not agree, therefore the amendment to the motion was not added. Commissioner Zanatta offered a 2nd substitute motion to waive all three hours of facility usage, for one year. Commissioner Antonette seconded the motion with the condition that the Bikeable Communities group formalize a Community Outreach plan/report to be submitted with future fee waiver applications. President Goldberg spoke. Vice President Heggeness spoke. Commissioner Zanatta spoke. Commissioner Ursua spoke. A discussion ensued. President Goldberg spoke. Alan Crawford – Bikeable Communities spoke. Director Knight spoke. The vote failed by the following votes: YES: 2 - David Zanatta, Stella Ursua NO: 4 - Benjamin Goldberg, Julie Heggeness, Ron Antonette, Ron Sievers. EXCUSED: 1 - Margo Morales Page 6 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM President Goldberg spoke. The original substitute motion made by Commissioner Antonette and seconded by Vice President Heggeness became the motion to approve a partial fee waiver for Bikeable Communities, for two hours of facility rental fees, per event, for one year, retroactive to March 14, 2017, with the condition that future requests from Bikeable Communities include a formalized Community Outreach plan/report to be submitted with future fee waiver applications. YES: 6 - Benjamin Goldberg, Julie Heggeness, David Zanatta, Stella Ursua, Ron Sievers, Ron Antonette EXCUSED: 1 - Margo Morales 4. 17-014PR Approve Special Events Permit #17-09279 of Bill Grisolia, dba the Long Beach Blues Society, a California non-profit organization, for the New Blues Festival II in El Dorado East Regional Park Area III, within parameters determined by the Office of Special Events and Filming and the Department of Parks, Recreation and Marine. (District 5) Or Determine the proposed activity does not provide a sufficient overall public benefit and deny Special Event Application #17-09279 of Bill Grisolia, dba the Long Beach Blues Society, a California non-profit organization, for the New Blues Festival II in El Dorado East Regional Park Area III. (District 5) Director Knight provided the staff report. President Goldberg spoke. Bob Livingstone spoke. Commissioner Antonette spoke. Commissioner Ursua spoke. A discussion ensued. Commissioner Sievers spoke. Commissioner Zanatta spoke. President Goldberg spoke. Bill Grisolia of the Long Beach Blues Society spoke. President Goldberg spoke. Director Knight spoke. Page 7 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM A discussion ensued. A motion was made by Commissioner Antonette, seconded by Vice President Heggeness, to approve the recommendation for Special Events Permit #17-09279 of Bill Grisolia, dba the Long Beach Blues Society , a California non-profit organization, for the New Blues Festival II in El Dorado East Regional Park Area III, within parameters determined by the Office of Special Events and Filming and the Department of Parks, Recreation and Marine, including the Director's discretion to cancel the event if deemed necessary due to non-compliance with permit conditions, and charge the greater of 10% of Gross Receipts or hourly rental fee charges for the area of approximately $8,120.00, whichever is greater, plus required staff fees.. The motion carried by the following vote: Yes: 6 - Ron Antonette, Ron Sievers, Stella Ursua, David Zanatta, Julie Heggeness and Benjamin Alan Goldberg Excused: 1 - Margo Morales 5. 17-015PR Approve the Special Event Application #17-09195 of Gary Anderson dba the Irish America Foundation, a California non-profit organization, for the Big Irish Fair Music Festival in El Dorado East Regional Park, Area III, within parameters determined by the Office of Special Events and Filming the Department of Parks, Recreation and Marine. (District 5) Or Determine the proposed activity does not provide a sufficient overall public benefit and deny Special Event Application #17-09195 of Gary Anderson, dba the Irish America Foundation, a California non-profit organization, for the Big Irish Fair Music Festival in El Dorado East Regional Park, Area III. (District 5) Director Knight provided the staff report. Page 8 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM President Goldberg spoke. Commissioner Antonette spoke. Griffin Healy from the Irish America Foundation spoke. Commissioner Antonette spoke. Commissioner Ursua spoke. A discussion ensued. A motion was made by Commissioner Antonette, seconded by Vice President Heggeness, to approve the recommendation for Special Events Permit #17-09195 of Gary Anderson, dba the Irish American Foundation, a California non-profit organization, for the Big Irish Fair Music Festival in El Dorado East Regional Park Area III, within parameters determined by the Office of Special Events and Filming and the Department of Parks, Recreation and Marine, including the Director's discretion to cancel the event if deemed necessary due to non-compliance with permit conditions, and charge the greater of 10% of Gross Receipts or hourly rental fee charges for the area of approximately $8,120.00, whichever is greater, plus required staff fees.. The motion carried by the following vote: Yes: 6 - Ron Antonette, Ron Sievers, Stella Ursua, David Zanatta, Julie Heggeness and Benjamin Alan Goldberg Excused: 1 - Margo Morales 6. 17-017PR Approve the Special Event Application #17-09189 of the Cambodian Coordinating Council, a California Non-profit corporation, for the operation of the Cambodian New Year’s Celebration 2017 in El Dorado East Regional Park, Area III, with parameters determined by the Office of Special Events and Filming and the Department of Parks, Recreation and Marine. (District 5) Or Determine the proposed activity does not provide a sufficient overall public benefit and deny the Special Event Permit Application #17-09189 of the Cambodian Coordinating Council, a California Non-profit corporation, for the operation of the Cambodian New Year’s Celebration 2017 at El Dorado East Regional Park. (District 5) Director Knight provided the staff report. Page 9 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM Commissioner Sievers spoke. A motion was made by Commissioner Antonette, seconded by Commissioner Zanatta, to approve the recommendation for Special Events Permit #17-09189 of the Cambodian Coordinating Council, a California non-profit organization, for the operation of the Cambodian New Year's Celebration 2017 in El Dorado East Regional Park Area III, within parameters determined by the Office of Special Events and Filming and the Department of Parks, Recreation and Marine, and charge the greater of 10% of Gross Receipts or hourly rental fee charges for the area plus all required staff fees, whichever is greater. The motion carried by the following vote: Yes: 6 - Ron Antonette, Ron Sievers, Stella Ursua, David Zanatta, Julie Heggeness and Benjamin Alan Goldberg Excused: 1 - Margo Morales DIRECTOR'S REPORT TO COMMISSION 7. 17-016PR Recommendation to receive and file the Director's monthly highlights report, "We Create Community", for March, 2017. Director Knight provided the update. A motion was made by Vice President Heggeness, seconded by Commissioner Ursua, to receive and file the Director's report for the month of March. The motion carried by the following vote: Yes: 6 - Ron Antonette, Ron Sievers, Stella Ursua, David Zanatta, Julie Heggeness and Benjamin Alan Goldberg Excused: 1 - Margo Morales COMMITTEE STATUS REPORTS Page 10 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM EXECUTIVE COMMITTEE Benjamin Goldberg - Chair The Committee met. The agenda and fee waivers were discussed. FINANCE & APPEALS COMMITTEE Julie Heggeness - Chair The Committee met. Fee waivers and the loss report were discussed. MAINTENANCE & INFRASTRUCTURE COMMITTEE Ron Antonette - Chair The Committee met and toured Seaside and 14th Street Parks to review upcoming projects in both areas. MARKETING & RECREATION COMMITTEE Davis Zanatta - Chair The Committee is scheduled to meet in April PARKS USAGE & REGULATIONS COMMITTEE Stella Ursua - Chair The Committee has rescheduled their date to meet within two weeks. JOINT USE COMMITTEE Ron Sievers - Chair The Committee did not meet. OLD BUSINESS NEW BUSINESS Commissioner Sievers asked for an update on herbacides used by the Department and any modifications of the use of the products. Commissioner Sievers spoke. Director Knight spoke. Commissioner Zanatta spoke. Page 11 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM PUBLIC COMMENT: IMMEDIATELY PRIOR TO ADJOURNMENT Opportunity is given to those members of the public who would like to address the Parks and Recreation Commission on non-agenda items. Each speaker is limited to three minutes unless extended by the Parks and Recreation Commission. The Brown Act prohibits Commissioners from responding to comments on non-agenda items. Mary Mattiensen from Friends of the El Dorado Dog Park spoke. Greg Florez from Long Beach Community Band spoke and thanked staff regarding assisting them with moving from the Wardlow facility to the Senior Center. He also provided information regarding their upcoming anniversary event. Claudia Schou from Friends of Bixby Park spoke regarding parcel 1, in Bixby Park. Lucy Johnson with Aquatic Capital of America spoke regarding the Belmont Pool progress. Page 12 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM STAFF COMMENTS: Gladys Kaiser provided an update on 100 Days of Summer. Staff is working diligently to get ready for summer. Spring fun Days will have a lot of LBUSD kids during Spring Break. April 8th is camp registration day. The Marina Sports Court opening will happen on April 1, 2017. Deputy Director Scott provided an update on Budget preparation for 2018. Director Knight spoke regarding resources and budget. Valerie Davis reminded Commissioners to file their Form 700 by April 1 to avoid penalties. Meredith Reynolds reported on projects at Willow Springs and Drake Chavez Greenbelt. Robert Livingstone reported on tree replanting at the City's golf courses. Hurley Owens reported on emergency tree removals and the City's quick response teams for Homeless encampments. The teams assist in appropriate coordination of services for the homeless and appropriate response and tagging and storing belongings. COMMISSIONER COMMENTS: Commissioner Ursua commented events in our parks need to be responsible for trash collection and recycling. Director Knight spoke. Commissioner Zanatta asked for an update on De Forest Wetlands. Commissioner Zanatta also complimented Ted Stevens and all of ACS for the excellent service he received recently while adopting a new dog. Commissioner Antonette congratulated Commissioner Zanatta on the new addition to his family. NEXT MEETING The next Parks and Recreation Commission meeting will be held on Thursday, April 20, 2017 at the El Dorado Park West Community Center, Senior Center Library located at 2800 N. Studebaker Road, Long Beach, CA 90815. ADJOURNMENT Page 13 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM President Goldberg adjourned the meeting at 11:23 a.m. NOTE: An agenda may be obtained from the Parks, Recreation and Marine Department prior to the meeting or can be mailed if the Department is provided self-addressed, stamped envelopes mailed to: Department of Parks, Recreation and Marine, Attention: Valerie Davis, 2760 N. Studebaker Rd., Long Beach, CA 90815. The Parks and Recreation Commission agenda and supporting documents are available on the Internet at http://longbeach.legistar.com/Calendar.aspx. Persons interested in obtaining an agenda via e-mail should e-mail their request to valerie.davis@longbeach.gov or subscribe to the City of Long Beach LINKLB System at http://www.longbeach.gov/linklb. Agenda items may also be reviewed at the Parks, Recreation and Marine Department, 2760 N. Studebaker Rd., Long Beach, CA 90815 or online. Please contact Valerie Davis at (562) 570-3170, to make these arrangements. If language interpretation for non-English speaking persons is desired or if a special accommodation is desired pursuant to the Americans with Disabilities Act, please make your request by phone to Valerie Davis, Department of Parks, Recreation and Marine at (562) 570-3170, at least 48 hours prior to the Parks and Recreation Commission meeting. E-Mail correspondence regarding agenda items can be directed to valerie.davis@longbeach.gov. Page 14 of 15 CITY OF LONG BEACH THURSDAY, MARCH 16, 2017 PARKS AND RECREATION EL DORADO PARK WEST COMMUNITY CNTR COMMISSION MINUTES TEEN CENTER 2800 N. STUDEBAKER ROAD, 9:00 AM NOTE: If written language translation of the Commission agenda and minutes for non-English speaking persons is desired, please make your request by phone to the Office of the City Clerk at (562) 570-6101, 72 business hours prior to the Commission meeting. Kung nais ang pagsasalin ng nakasulat na wika ng agenda ng Komisyon at ang minutes para sa mga taong hindi nagsasalita ng Ingles, mangyaring isagawa ang iyong hiling sa pamamagitan ng telepono sa Opisina ng Clerk ng Lungsod sa (562) 570-6101, 72 oras ng negosyo bago ang pagpupulong ng Commission. Si desea obtener la traducción escrita en otro idioma de la agenda y actas de la comisión para personas que no hablan inglés, haga su solicitud por teléfono a la Oficina de la Secretaría Municipal al (562) 570-6101, 72 horas hábiles antes de la reunión de la comisión. Page 15 of 15