Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, JULY 25, 2019 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, July 25, 2019 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Charles Griego, Christopher Ortiz, Cruz Munoz and Phillip Jaramillo. Mayor: Charles Griego Mayor Pro Tem: Christopher Ortiz Council: Gino Romero, excused Phillip Jaramillo Cruz Munoz Also present were: Gregory D. Martin, Debra Sanchez, Nancy Pell, Bob Anderson, Sandy Schauer, Jan Byrnes, Andrea Chavez, Rebecca Mandell, Jesus Montoya, Arturo Romero, Marcos Castillo, Cindy Marquez, Warren, Reiko Sypteras, Gary Cabaday, Jim Rickey, and L. Call. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. CONTRACT – EDUCATIONAL SERVICES. 2. RESOLUTION 19-17 – YEAR END BUDGET ADJUSTMENTS FY 2018/2019. 3. RESOLUTION 19-15 – A RESOLUTION ADOPTING THE 2019/2020 FISCAL YEAR REVENUE AND EXPENDITURE BUDGET FOR THE VILLAGE OF LOS LUNAS. 4. APPOINT VOTING DELEGATE AND ALTERNATE – 2019 NMML ANNUAL CONFERENCE. 5. EXECUTIVE SESSION: a) Hire Park Ranger – Open Space Division / Community Services Department. b) Hire FT Library Technician – Museum Division / Library Department. c) Hire 4/PT Recreation Aides – Community Services Department. d) Hire FT Solid Waste Laborer – Solid Waste Division / Public Works Department. e) Hire a temporary Planning Intern (Fall 2019/Spring 2020) – Community Development Department. 6. APPROVAL OF MINUTES: a. Minutes from July 11, 2019 Council Meeting. b. Minutes from June 26, 2019 – Village Compensation & Classification Study Workshop. c. Minutes from July 11, 2019 – Village Compensation Classification Study Workshop. 7. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Pat Jaramillo to lead the Council and audience in the Pledge of Allegiance. Mayor Griego announced that Councilman Romero was excused. • APPROVAL OF AGENDA. Mayor Griego then asked if there were any changes or corrections to the council agenda – there were none. Mayor Griego asked for a motion. APPROVAL: Motion to approve council agenda. MOVED: Councilman Munoz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to speak to the Council regarding an item that was not on the council agenda. Ms. Cindy Marquez from Crestview Drive approached the podium – she commented on the quality of water in her area (it smells and is hard). Mayor Griego replied that there had been a water quality test that was just completed – it should be posted to the Village web shortly. She also commented on the traffic on Camelot that it needs to slow down. Comment/complaint on a neighboring home, there is a lot of traffic in and out, parking problem, parties. Mayor Griego said that the Village would look in to the situation. Warren from Hillside Circle approached the podium – commented on ducks in pond. He mentioned that he investigated complaints that were coming from a resident in the area, they were digging holes, fornicating in the front yard and pooping. He would like to see the ducks come back to the pond. Gary from Crestview Drive approached the podium – he would like to see a picnic area and play area for kids and he likes the ducks. Jamie commented that she enjoys the park and would like to see ducks in the pond. 1. CONTRACT – EDUCATIONAL SERVICES. Ms. Cynthia Shetter presented item one. This contract is for Ms. Mabel Velasquez who will run the program. The program will be a weekly one and a half hour long session that will run from August 1, 2019 through June 30, 2020 at the Los Lunas Public Library. Mayor Griego asked if council had any questions – there were none. Mayor Griego asked for a motion from council. APPROVAL: Motion to approve contract for Ms. Velasquez. MOVED: Councilman Ortiz SECONDED: Councilman Cruz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 2. RESOLUTION 19-17 – YEAR END BUDGET ADJUSTMENTS FY 2018/2019. Ms. Rebekah Klein presented item two. Adjustments are needed to several different fund accounts so that there will not be an audit finding later during audit time. Adjustments are as follows: Street Municipal Fund (repair in June 2019) for $31,996.00; EMS Fund, requesting to increase the revenue as well as the operating expense, $720.00; Recreation Fund –revenue exceeded the budget by $61,000.00; and finally, Water/Sewer Fund increase budget by $392,000.00 due to the emergency sewer line break. Rebekah asked if there were any questions – there were none. Mayor asked for a recommendation from Council. APPROVAL: Motion to approve resolution 19-17. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 3. RESOLUTION 19-15 – A RESOLUTION ADOPTING THE 2019/2020 FISCAL YEAR REVENUE AND EXPENDITURE BUDGET FOR THE VILLAGE OF LOS LUNAS. Mr. Gregory D. Martin presented item three. The 2019/2020 budget is presented before Council for approval or disapproval and for submission to DFA. The budget has been developed in accordance with all state statues and guidelines developed and administered by the State of New Mexico Department of Finance and Administration. State law require that budgets approved by DFA be made part of the minutes of the governing body. Greg wanted to acknowledge the hard work put in to the budget by staff and directors. A memo was included in the budget packet that summarized all the changes to the final budget. Mayor asked that Greg go over memo/changes that were made to the budget. He mentioned that the VRECC retained the Carlson Group to go through a similar compensation study for their employees. The E911 board did approve to implement a similar pay plan as the Village. Board also approve a $350K capital outlay item for hardware (this was their matching amount). Mayor Griego mentioned that he heard that they want to be independent. Greg replied that this was not mentioned at the Board meeting but was recommended by the consultant. Mayor Griego asked Council if they has any questions – Councilman Jaramillo asked on the new funds, legislative appropriations, is this a new requirement. Rebekah replied that DFA is requiring all legislative appropriations be tracked outside the general fund – they were moved to capital project funds for better tracking. Councilman Jaramillo also mentioned about changing the name to one of the departments. Mayor Griego replied that it will be discussed in the future. Mayor Griego asked Council for a decision. APPROVAL: Motion to approve resolution 19-17. MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 4. APPOINT VOTING DELEGATE AND ALTERNATE – 2019 NMML ANNUAL CONFERENCE. Mr. Gregory D. Martin presented item four. Staff will be attending the upcoming 2019 NMML Annual Conference in Las Cruces. Municipalities in good standing and attending the annual conference shall be entitled to one delegate vote in electing officers. Mayor Griego will be attending and will be the voting delegate with Gregory Martin being the alternate. Mayor Griego asked for a decision from Council. APPROVAL: Motion to approve. MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. EXECUTIVE SESSION. The Council went into executive session pursuant to NMSA 1the following matters would be discussed in closed session: hire Park Ranger, hire Ft Library Technician, hire four PT Recreation Aides, hire FT Solid Waste Laborer, and hire a temporary Planning Intern (Fall 2019/Spring 2020). APPROVAL: Motion to go into executive session pursuant to NMSA 1978 Section 10-15-1 (H) (2). MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:42PM At 7:23PM, Mayor Griego asked for a motion from Council indicating that they discussed a request to hire Park Ranger, hire Ft Library Technician, hire four PT Recreation Aides, hire FT Solid Waste Laborer, and hire a temporary Planning Intern (Fall 2019/Spring 2020). APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the position of Park Ranger – recommendation for position was Vincente Armijo. APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the position of Library Technician – recommendation for position was Manuel Mora. APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the positions of PT Recreation Aides – recommendation for positions were Gerald Sanchez, Sebastian Venegas, Issac Sanchez, and Dominica Anzures. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the position of Solid Waste Laborer – recommendation for position Jesse Barron. APPROVAL: Motion to approve MOVED: Councilman Munoz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. Regarding the position of temporary Planning Intern – recommendation for position Amir Tarighi. APPROVAL: Motion to approve MOVED: Councilman Jaramillo SECONDED: Councilman Munoz CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6. MINUTES. Mayor Griego asked if there were corrections to the council minutes of July 11, 2019 – there was none. MOTION: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Romero CARRIED: Motion passed on a vote of 3 (Councilman Ortiz – yes; Councilman Munoz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7. ADJOURNMENT. Council meeting adjourned at 7:30PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor