Village of Los Lunas Council Agendas\Minutes

MINUTES VILLAGE OF LOS LUNAS THURSDAY, AUGUST 22, 2019 The Board of Trustees of the Village of Los Lunas, County of Valencia, and State of New Mexico met Thursday, August 22, 2019 in regular session at 6:00 PM at the Council Chambers. Roll call was taken and the following were present: Charles Griego, Christopher Ortiz, Cruz Munoz, Phillip Jaramillo, and Gino Romero was excused. Mayor: Charles Griego Mayor Pro Tem: Christopher Ortiz Council: Gino Romero, excused Phillip Jaramillo Cruz Munoz, excused Also present were: Gregory D. Martin, Debra Sanchez, Sue Small, Sgt. Rich Williamson, Geri Rhodes, Deb Christensen, Diana Martinez, Sandy Schauer, Bob Anderson, Jim Rickey, Penny, Diana Drasckiewez, Ann McCarthy, Clara Sims, Arecilia Isais, Len LaClair, and Arturo Romero. In accordance with Ordinance 114A, the following agenda was prepared and circulated as required: • CALL MEETING TO ORDER. • PLEDGE OF ALLEGIANCE. • APPROVAL OF AGENDA. • PUBLIC INPUT FORUM. 1. RESOLUTION 19-21 – ADOPTING THE VILLAGE OF LOS LUNAS INDUSTRIAL REVENUE BOND POLICY AND LOCAL ECONOMIC DEVELOPMENT ACT POLICY. 2. RESOLUTION 19-19 – ADOPTING THE 2021/2015 INFRSTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). 3. RESOLUTION 19-20 – LOCAL GOVERNMENT RESERVE. 4. TRANSFER STATION CMPOSITING FACILITY. 5. ROUTEWARE – SOLID WASTE PROJECT. 6. REFUSE REMOVAL – MEMORANDUM OF AGREEMENT (MOA) LOS LUNAS SCHOOL DISTRICT. 7. APPROVAL OF MINUTES: a. Minutes from August 8, 2019 Council Meeting. 8. ADJOURNMENT. • CALL MEETING TO ORDER. At 6:00 PM, Mayor Charles Griego brought the meeting to order and welcomed the audience. • PLEDGE OF ALLEGIANCE. Mayor Griego asked Anne to lead the Council and audience in the Pledge of Allegiance. Mayor Griego announced that Councilman Romero was excused. • APPROVAL OF AGENDA. Mayor Griego then asked if there were any changes or corrections to the council agenda – there were none. Mayor Griego asked for a motion. APPROVAL: Motion to approve council agenda. MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 2 (Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. • PUBLIC INPUT FORUM. Mayor Griego asked the audience if there was anyone who wanted to speak to the Council regarding an item that was not on the council agenda. Sgt. Rich Williamson approached the podium – he wanted to introduce himself to the council and let them know that there would be a bigger presence of the State Police in Los Lunas. He and his officers will be working with the Los Lunas PD and the Valencia County Sheriff’s Department. Ms. Clare Sims approached the podium – she wanted to talk to the council about energy saving measures and climate change. Ms. Saiz also spoke on energy efficiency. 1. RESOLUTION 19-21 – ADOPTING THE VILLAGE OF LOS LUNAS INDUSTRIAL REVENUE BOND POLICY AND LOCAL ECONOMIC DEVELOPMENT ACT POLICY. Mr. Ralph Mims presented item one. Mr. Mims introduced Ms. Jill Sweeny, Bond Attorney for the Village of Los Lunas. Before you is a policy relating to the issuance of industrial revenue bonds and assistance under the Local Economic Development Act. The purpose is to outline policies and procedures for the Village to follow if and when applicants approach the Village interested in these economic incentives. Incentives are exempt from property tax, gross receipts tax and compensating tax. Those incentives are available to those qualifying businesses and projects including businesses that supply services to the general public and to government agencies. The procedures are outlined in the document on the steps that need to be completed by the applicant. Mayor Griego said that he asked staff, about a year ago, to work on a policy so that we would have a clear understanding when we have people who are looking for IRB’s or local assistance financially or state assistance that we have a clear process to follow. Mayor Griego asked Council if they had any questions – there were none. He than asked the audience if there were any questions regarding the resolution – there were none. Mayor Griego asked for a motion from Council regarding resolution 19-21. APPROVAL: Motion to approve resolution 19-21 MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 2 (Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 2. RESOLUTION 19-19 – ADOPTING THE 2021/2015 INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP). Mr. Sylvia Cordova presented item two. The State of New Mexico Department of Finance and Administration requires a resolution of approval from the governing body to be submitted with the final 2021/2025 ICIP. The plan is due at DFA by September 6th. Sylvia did make the changes as requested at the recent workshop held with Mayor and Council – she also went over the top five projects. Mayor Griego asked if there were any questions from Council – there were none. Councilman Jaramillo commented on a job well done to Ms. Cordova. Mayor asked if the audience had any comments – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 2 (Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 6:24PM 3. RESOLUTION 19-20 – LOCAL GOVERNMENT RESERVE. Mr. Michael Jaramillo presented item three. The Village of Los Lunas is renewing its Transfer Station Permit for an additional 20 years. Several new items have come up and one of the new ones is a resolution. We need to create a reserve fund within its existing financial accounting system to be used solely to fund future closure of the Village of Los Lunas Transfer Station facility as specified in the NMED approved closure plan. Mayor Griego asked if there were any questions from Council – there were none. Mayor Griego asked Council for a decision. APPROVAL: Motion to approve resolution 19-20 MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 2 (Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 4. TRANSFER STATION COMOSTING FACILITY. Mr. Michael Jaramillo presented item four. The Public Works Department went out to bid for the construction of a facility required to process green waste into a usable compost material. The project will consist of a new concrete floor, electrical building, material storage bins and the installation of a wetting booster station, material mixer, and reuse tank. We received four bids – Molzen-Corbin our Village engineers reviewed the bids and everything was in order. Michael would like to recommend the low bidder, T.A. Cole & Sons General Contractors for the constructing of the compost facility for the amount of $912,808.83, which does not include NM GRT. Once awarded, this would be under construction for about 30-40 days – take about five months to build. We are anticipating February or March to be completed. Mayor Griego asked Council if they had any comments – there were none. Mayor Griego asked for a motion. APPROVAL: Motion to approve low bid, T.A. Cole & Sons General Contractors, Inc. for $912,808.83. MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 2 (Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 5. ROUTE WARE – SOLID WASTE PROJECT. Mr. Michael Jaramillo presented item five. A few years ago, Michael noticed that the tipping fees were going up with their current provider. There was communication with Sandoval County and the tipping fees were half the price – savings of about $150,000/year. The Public Works Department needed to locate a cost saving solution in the performance of solid waste service to the customers. Their goals was to maintain a stable service cost, reduce missed trash stops and avoid costly go-backs. Also, utilize billing software that can communicate with our current financial software. Routeware has been chosen based on its experience with many communities similar to the Village of Los Lunas. The trucks have computers in them and GPS. The first day we implemented this software, we discovered that we picked up 200 trash cans some of them have two cans but were only paying for one can and he believes this have been going on for approximately five years. This software is saving us about $157,000/year in lost revenue based on fuel. They know where the trucks are at all times and the pickups. Informational purposes only. 6. REFUSE REMOVAL – MEMORANDUM OF AGREEMENT (MOA) LOS LUNAS SCHOOL DISTRICT. Mr. Michael Jaramillo presented item six. The Los Lunas Schools would like to continue with the 2019/2020 MOA for refuse removal for another year. Mayor Griego asked if there were any questions – there were none. Mayor Griego asked for a motion from Council. APPROVAL: Motion to approve MOA MOVED: Councilman Jaramillo SECONDED: Councilman Ortiz CARRIED: Motion passed on a vote of 2 (Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 7. MINUTES. Mayor Griego asked if there were corrections to the council minutes of August 8, 2019 – there was none. MOTION: Motion to approve MOVED: Councilman Ortiz SECONDED: Councilman Jaramillo CARRIED: Motion passed on a vote of 2 (Councilman Ortiz – yes; Councilman Jaramillo – yes) FOR AND 0 AGAINST. 8. ADJOURNMENT. Council meeting adjourned at 7:00PM. ______________________________________________ _____________________________________________ Gregory D. Martin, Village Administrator Charles Griego, Mayor