Board of Commissioners Regular Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 6:00 P.M. Tuesday, September 10, 2013 AUDITORIUM A. CALL TO ORDER: The meeting was called to order at 6:00 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE: Vice Mayor Terry Lister C. ROLL CALL MEMBERS PRESENT: Travis Palladeno, Mayor Terry Lister, Vice-Mayor Nancy Hodges, Commissioner District 2 Elaine Poe, Commissioner District 3 Pat Shontz, Commissioner District 4 STAFF PRESENT: Shane Crawford, City Manager (CM) Thomas Trask, City Attorney (CA) Vince Tenaglia, Finance Director (FD) Dave Marsicano, Central Services Director (CSD) Aimee Servedio, City Clerk (CC) D. APPROVAL OF THE MINUTES BOC Workshop March 7, 2012, BOC Budget Workshop August 8111, 2013, BOC Meeting August 13, 2013, BOC Agenda Setting Meeting August 13, 2013 and BOC Workshop August 2gu,, 2013 Motion has been made by Commissioner Hodges to approve the aforementioned minutes and was seconded by Vice-Mayor Lister. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister...........................YES Commissioner Poe ..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES E. APPROVAL OF THE AGENDA CM: Would like to switch around the agenda due to the attendance. Item 3 under consent agenda will be postponed to a later dale. He also asks if RESOLUTION 2013-48 be moved up under Unfinished Business. The BOC needs to take a 5 minute recess after that occurs as there are documents that need signatures directly after the presentation. Motion has been made by Vice-Mayor Lister to approve the amended agenda and was seconded by Commissioner Shontz. BOC Regular Meeting 9/10/2013 ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister........................... YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES F. PUBLIC COMMENT (limited to 3 minutes) Steve Kochick 15301 2nd St East: In between 11-12 am & pm on 9/11/13, an artifact from the World Trade Center is going to find its final resting place at the 9/11 Memorial. Bay Area Steel currently has it and has designed a method for mounting it. There will also be a time capsule and it was a coincidence that it occurred today. Mayor Palladeno thanked Mr. Kochick, 9/11 Committee, and Bay Area Steel. CM: The 9/11 Memorial isn't finished. An architect and engineer have looked at it in order to ensure that it will stay erect. He doesn't want the monument to be looked at as a failure or a joke as that is the exact opposite intent of the structure. CM was assured funds from residents and other willing to donate in the past, but that wasn't able to happen due to the economic situation. The City would like to undergo some reengineering of the project a little bit and it will be under budget. It will be completed 30-60 days after 9/11/13. This needs to be done the right way and it will 100% be ready by 9/11/14. The City is doing this the right way and they aren't rushing to get it done in a hasty way. That monument hasn't been forgotten and the issue is with the roof. Commissioner Shontz: Compliments to the City of Madeira Beach about the magnitude and purpose of the Memorial. She desires that the residents of Madeira Beach realize that the monument is a piece of art and not just a building. It was designed in conjunction with students at USF. The ad hoc committee realized this during the process and this will be in the City forever to remember that day. She apologizes for it not being completed and reiterated that the committee has endured many obstacles with this monument. This project was not as cut-and-dry as it seemed in the beginning. G. CONSENT AGENDA Motion has been made by Commissioner Shontz to approve the consent agenda as presented and was seconded by Commissioner Poe. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister...........................YES Commissioner Poe..................... YES Mayor Palladeno ............................YES Commissioner Shontz..................YES 1. PRESENTATION Business of the Year to Waltz Fish Shak Mayor Pailaaeno: & the BOC presented the Business of the Year Award to the owners of Waltz Fish Shak. Shares a story about how he met Walt and how he has progressed in business. Pictures and other celebratory actions occurred. 2. SPECIAL EVENT Special Event for John's Pass Oktoberfest Craft Beer Block Party-October 12, 2013 authorizing the event with conditions. CM: Matthew Powers is in the audience today. This was already approved, but part of the application provides for security. The City and Mr. Powers haven't come to an agreement yet (not-contentious), but needs to be discussed with PCSO. Staff permits that the BOC approves this event with the contingency that staff will look into security from PCSO or a private firm. Motion has been amended by Vice-Mayor Lister to provide staff the responsibility to find security for the event and that approval of that special event is contingent upon staff finding security and was seconded by Commissioner Poe. BOC Regular Meeting 9/10/2013  Matt Powers - John's Pass Village ASsocIatIon: I am nere tonight so mat tne Jonn·s Pass Village Association can secure approval for the next Special Event. The Sunset Saturday events were already approved by the BOC last month and are occurring this Saturday (end of season sidewalk sale and fashion show). The point of these events is bringing more attention to John's Pass. This event will be taking advantage of the growing craft beer market and especially the beers brewed in Florida. Local restaurants, charities, musical entertainment will be present. This event is more geared toward residents and help the reputation of John's Pass as not just a sleepy fishing village. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister.................... ....... YES Commissioner Poe ..................... YES Mayor Palladeno............... .............YES Commissioner Shontz..................YES 3. SPECIAL EVENT Special Event for the Nautical "Sand" Flea Market-September 28, 2013 hosted by the Pier Aquarium, Inc. d/b/a Secrets of the Sea - This Item is postponed. H. UNFINISHED BUSINESS 1. (WAS PREVIOUSLY 8} RESOLUTION 2013·48 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, SUPPLEMENTING RESOLUTION NO. 2013-27 ADOPTED ON JUNE 25, 2013, WHICH AUTHORIZES AND APPROVES THE NEGOTIATED SALE OF NOT TO EXCEED $6,500,000 CAPITAL IMPROVEMENT REVENUE BONDS, SERIES 2013 FOR THE PURPOSES DESCRIBED HEREIN; AUTHORIZING THE SALE THEREOF TO STIFEL, NICOLAUS & COMPANY, INCORPORATED, SUBJECT TO THE TERMS AND CONDITIONS OF A PURCHASE CONTRACT, AND DELEGATING TO THE MAYOR TO AWARD THE SALE OF THE BONDS TO SUCH UNDERWRITER PURSUANT TO A NEGOTIATED SALE AND SUBJECT TO THE CONDITIONS AND TERMS SET FORTH HEREIN AND IN SUCH PURCHASE CONTRACT; APPROVING THE FORM OF SUCH PURCHASE CONTRACT, THE PRELIMINARY OFFICIAL STATEMENT AND THE CONTINUING DISCLOSURE CERTIFICATE; AUTHORIZING THE EXECUTION AND DELIVERY OF SUCH PURCHASE CONTRACT, THE FINAL OFFICIAL STATEMENT AND SUCH CONTINUING DISCLOSURE CERTIFICATE; APPOINTING A PAYING AGENT AND REGISTRAR; AUTHORIZING THE CITY TO OPT TO INSURE ALL, A PORTION OF OR NONE OF THE BONDS WITH A POLICY OF FINANCIAL GUARANTY INSURANCE, WHICHEVER IS IN THE BEST FINANCIAL INTEREST OF THE CITY; APPOINTING THE INSURER WITH RESPECT TO SUCH BONDS AND APPROVING THE INSURANCE COMMITMENT AND THE DEBT SERVICE RESERVE FUND POLICY COMMITMENT; AUTHORIZING OTHER REQUIRED ACTIONS; AND PROVIDING AN EFFECTIVE DATE. CA Trask: Read Resolution by Title only. Motion has been made by Commissioner Hodges to approve Resolution 2013-48 and was seconded by Commissioner Poe. CM: He wants to introduce FA Jeff Larson in order to explain the process for how the City will proceed. The BOC is allowing this Mayor to proceed under certain limitations and will be executed in October. The question he would ask the CM if he was a BOC member is "CM, we haven't seen the final product ... what are we buying?" The two don't need to coincide. The City has a final project and an engineer's estimate, which includes some obstacles such as unsuitable soil that need to be dealt with. To do so, the City will be value engineering portions of the project. This doesn't lock the City into a number that they have to spend on the project; it allows the City to borrow up to a certain amount (6.5 million dollars). Most likely, the City will not borrow that much money, but there needs to be some flexibility in the Resolution that will allow for market fluctuations. If constituents ask, "why is the BOC borrowing 6.5 million for a project that doesn't cost 6.5 million?' The BOC is not, the BOC is creating flexibility. FA Larson - Larson Consulting Services: The CM is correct and this is proceeding along well. The specifics of the bond and the A2 rating from Moody's were already discussed at the last workshop meeting. It is harder to get a higher BOC Regular Meeting 9/10/2013  rating than that aue to the size of Maae1ra Beacn ana its IocatIon on tne Gulf (susceptiole to hurricanes & flooding). Raters in NYC thought that 'Barrier Island" mean that Madeira Beach is located in the Gulf, but that was straightened out. The ratings reduce the risk of bond holders (Stiefel), lowers the interest rate, and lead to Madeira Beach being approved of bond insurance policy. He commends staff for doing such a great job at serving the City in order to procure this bond. Assuming this passes, in early October, an opening document (that will also go out to residents) will be going to be purchased. Residents in Pinellas County will have 1st priority, but there will be low interest rates associated with this bond. 10/9/13 is the date the FA Larson envisions that the interest rates will be locked in and fixed. Flexibility in the bond issue will allow for the FA and Stiefel to situate the bond when the market is exactly right and it will be ready to go. The staff, FA, BOC, and Stiefel will all give recommendations for the correct market conditions. If the market holds where it is today, the bond will be more around 4.5 million and staff recommends that the annual debt service not exceed $300,000.00. FA Larson likes this financial policy and the amount of bonds that will be sold each year will reflect this policy. Once the bonds are priced, FA Larson, Mr Draper (City's Bond attorney), and Steifel will return to City Hall on 10/23/13 and sign documents. After this occurs, the money will show up in the City's account on 10/24/13 (approximately 4 million, but that is subject to change). CM: There are 2 projects: "How are you going to pay for it" and "Bricks and mortar''. This all occurs during the month of October. The contractor wants to break ground in between Thanksgiving & Christmas. There is a month delay and the City could still be in the process of changing the project. This isn't an unorthodox approach with public construction where there is a delay in the build time. The law requires that the City spend the money within 3 years. The City has committed to this new project and will spend the money even though the project isn't finalized. This is acceptable for public construction projects. The money aspect of the project has been dealt with and the polishing of the project is now going to occur. It might be a criticism that the BOC receives, but it isn't a founded argument. FA: Yes there is a federal law when it comes to spending money that is borrowed which is tax exempt. The City is borrowing tax exempt funds. The 3.34 million from the sale of the sewer system will go into this project fund. There will be extra cash spent to keep the debt service at no more than $300,000.00 per year. There will also be the bond money. The bond money will be spent before the project fund is. This will be "1 project fund with various buckets". Mayor Palladeno: Is happy with the results and wishes that the City started earlier so they could have saved more money. V-M Lister: Asks FA Larson what the interest rate will be if the City is borrowing up to 6.5 million, but will be keeping the debt service at no more than $300,000 - says it will have to be around 1%. FA Larson takes some of the onus for this. The debt service could be larger to provide to a bigger interest rate, but he didn't want to stray away from what the City has done in terms of previous financial actions. As the finance plan evolved, it became critical that the debt not exceed $300,000, which is City Policy. He's hoping that interest rates decrease in order to allow the City to use less cash and be able to sell more bonds. CM: If the City was borrowing and fixed amount of money today, it would be around 4.5 million. This process allows for flexibility in terms of the scope of the project & shifting of the bond market. FA Larson: In response to Commissioner Shontz's question about when the interest rates are locked in, on 10/9/13, the bond is priced. The offering document goes out to everyone and they have a week to a week and a half to look at it, which stirs up interest from national and regional investors. All of those orders come in to Steifel and FA Larson advises CM, Mayor, and FD about what is occurring. In between 10/9 and 10/24, there is a document called the "bond purchase agreement', which the City agrees to sell the bonds to Steifel and they agree to buy the bonds until the dosing on 10/24/13. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister. .......................... YES Commissioner Poe..................... YES Mayor Palladeno.. ..........................YES Commissioner Shontz..................YES A Recess has occurred after this presentation at 6:28 p.m. The BOC Meeting re-adjourned at 6:38 p.m. BOC Regular Meeting 9/10/2013  I. NEW BUSINESS 1. APPOINTMENTS TO LIBRARY BOARD CM: The BOC voted and the winners were decided based on those votes. Those were reviewed by the FD because the City Clerk tallied before the meeting as there were 3 applicants for 2 spots. Mr. Brian Bornemann & Mr. Steve Kochick are taking the spots previously held by Ms. Deby Weinstein & Ms. Martha Boos. Martha Boos applied for re- election, but the BOC voted in favor of Mr. Bornemann & Kochick. The Staff is doing some housekeeping and the BOC needs to stagger these terms. CA Trask picked Mr. Steve Kochick's name out 1st and he received a 1 year term while Mr. Brian Bornemann received a 2 year term. Motion has been made by Commissioner Shontz to approve the appointments to the Library Board and was seconded by Commissioner Poe. Vice-Mayor Lister: Was contacted by Martha Boos and was asked to speak on her behalf. She has been on the Library Board for multiple terms and he thanked her for her service. Mr. Kochick previously served on the Board, but this is Mr. Bomemann's first term (even though he is not a new face to Madeira Beach). He thinks that it is good to have fresh people every once and a while. CM: Asks if Ms. Boos & Weinstein be recognized for their time they put into the Library Board position. That should be done before the end of the calendar year with a plaque or certificate of appreciation. If the BOC deems it necessary to workshop this item that it is permissible. Steve Kochick 15301 2nd St East: Is excited to work with Mr. Bornemann and not be adversarial. The positive aspect about the Library is that all of the cities contributing to the library are doing better in terms of property values. This will lead to a larger contribution by these cities and will cut down on the amount of funds that the Library subsidizes. The Library is always full and is a vibrant part of all of the cities. He Is happy with the new Director of the Library, Maggie Cinnella, and her direction with it. The responsibility of the elected officials is that the Library is properly funded and is used regularly as well as serve the community in the best possible way. Commissioner Shontz thanks him for his work. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister...........................YES Commissioner Poe..................... YES Mayor Palladeno........................... .YES Commissioner Shontz..................YES 2. ALS FIRST RESPONDER AGREEMENT FOR THE CITY OF MADEIRA BEACH FY13-14ALS FIRST RESPONDER AGREEMENT-PRESENTATION BY CHIEF O'NEAL FC O'Neal: This is an extension of the previous contract with Pinellas County for the Advanced Life Support Coverage within the City. After all of the meetings and bargaining, the First Responder Agreement is still the same. Mayor Palladeno: The agreement has changed for a few of the cities. FC said that it pertains to all of the cities within the County until the contract changes. FC: There will be a brief remembrance of 9/11 on 9/11 at 8:30 a.m. There will be a moment of silence and prayer by the Fire Department Chaplin. Motion has been made by Vice-Mayor Lister to approve the ALS First Responder Agreement with Pinellas County and was seconded by Commissioner Shontz. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister........................... YES sl BOC Regular Meeting 9/10/2013  Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES 3. ORDINANCE 2013-02 FIRST READING OF ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING SECTION 6-3 OF CHAPTER 6; SECTION 66-71 AND 66-73 OF CHAPTER 66; AND SECTION 78-4 OF CHAPTER 78 TO CHANGE THE REFERENCES TO "SOUTH BEACH" TO "JOHNS PASS PARK"; AND PROVIDING FOR AN EFFECTIVE DATE. CA: Read by title only Motion has been made by Commissioner Hodges to approve Ordinance 2013-02 and was seconded by Vice- Mayor Lister. Mayor Palladeno: Asked if there were going to be sign changes to accommodate for the name. CM: Yes and there was a change made to the main sign already. V-M Lister asked for the pavilion sign to be changed and that is currently being worked on. There will be more signs to direct people to park at John's Pass Park. He isn't discounting that Madeira Beach has a parking issue, but not all of the lots are full and if people start parking at John's Pass Park, this can help alleviate the problem. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister...........................YES Commissioner Poe..................... YES Mayor Palladeno ............................YES Commissioner Shontz..................YES 4. RESOLUTION 2013-44 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY REDUCING APPROPRIATIONS FOR CAPITAL PROJECTS TOTALING $76,000.00. CA: Read by title only Motion has been made by Vice-Mayor Lister to adopt Resolution 2013-44 and was seconded by Commissioner Hodges. CM: There were budgeted items in this FY Budget that the City wasn't able to purchase. The City is still interested in purchasing these items so staff is recommending that these funds be rolled into next year's budget. In the past, the BOC would budget for a certain project/item without fully knowing the cost. The electrical installation on Village Blvd is something the City would still like to accomplish. However, the cost is at least 4x the amount ($10,000}. The BOC & Staff envisioned that this project could be done cheaper, but that wasn't realistic. This project will cost money, but residents want to see the palms lit-up and there are electrical needs at John's Pass for the events being thrown there. Commissioner Shontz: There are already pole lights on Village Blvd. She thought that it was just for more "plugs-ins' along Village Blvd. CM informed her that the palms were to be illuminated from the base-up (at least the initial project}. This was tied into needing more power for the events being thrown at John's Pass. This is in the $40,000.00 range. ROLL CALL: Commissioner Hodges .................YES Vice-Mayor Lister...........................YES Commissioner Poe ..................... YES Mayor Palladeno ............................YES Commissioner Shontz..................YES sl BOC Regular Meeting 9/10/2013  5. RESOLUTION 2013-45 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY ELIMINATING THE CIP FUND. CA: Read by title only Motion has been made by Commissioner Shontz to adopt Resolution 2013-45 and was seconded by Commissioner Poe. CM: For transparency to residents, the Capital Improvement Program isn't being eliminated. The fund was created last year to increase transparency, but now staff doesn't deem it necessary. The projects that are in the queue are being completed and this is clearly an accounting procedure. All of the projects remain stable. Mayor Palladeno: Thinks this makes it even more transparent and FD agrees. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister........................... YES Commissioner Poe ..................... YES Mayor Palladeno........................... .YES Commissioner Shontz..................YES 6. RESOLUTION 2013-46 A RESOLUTION OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING THE FY 2013 BUDGET BY APPROPRIATING REVENUES IN THE AMOUNT OF $115,000 AND EXPENDITURES IN THE AMOUNT OF $100,000 FOR MARINA FUEL RE-SALE; AND PROVIDING FOR AN EFFECTIVE DATE. CA: Read by title only Motion has been made by Commissioner Shontz to adopt Resolution 2013-46 and was seconded by Commissioner Poe. CSD: Informed the BOC that there is ample supply of fuel and it is being purchased on a steady basis. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister...........................YES Commissioner Poe..................... YES Mayor Palladeno............................YES Commissioner Shontz................. .YES 7. RESOLUTION 2013-47 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MADEIRA BEACH, FLORIDA, OPPOSING AND URGING AMENDMENT TO THE BIGGERT-WATERS FLOOD INSURANCE REFORM ACT OF 2012. CA: Read by title only Motion has been made by Commissioner Hodges to adopt Resolution 2013-47 and was seconded by Vice- Mayor Lister. Commissioner Shontz: Inquired about who is receiving this Resolution. Mayor Palladeno stated that it is being looked at by State Senators as well as the National Congress. St. Pete Beach & Madeira Beach are the only two cities that have adopted a similar resolution, but there is a trend that has started. However, the most influential parties in this are the National Senators for Florida (Bill Nelson & Marco Rubio). CM: Commissioner Poe and the CM attended a meeting with Representative Kathleen Peters of the Florida House of Representatives. Many people showed up to hear about this issue. Citizens have called up the City asking what the City has done to inflict this type of charge upon its residents. The City of Madeira Beach did nothing to cause this, but 71 BOC Regular Meeting 9/10/2013  the real question is ''Who Clid?" There is a discrepancy in is tnIs a Fee1eraI Manaate or a Mandate by the Insurance Lenders. Furthennore, the flood maps are being redrawn and this Act goes into effect 10/1/2013. The City has residents who can absorb the insurance, but it will be challenging for retired residents who are on a fixed income. CM & Commissioner Shontz think that this insurance will very much hurt the real estate market on the coast of Florida. Property values are finally starting to turn around and this might cripple that. Rep. Peters will be coordinating and organizing an effort to figure out where this mandate came from and how to combat it. Strength is in numbers in this campaign. There are a lot of unknowns and people will be receiving extravagant bills in the next couple of weeks. Commissioner Poe: The surveys and assessments that have been done will be available online for every resident to fill out. CM & Commissioner Poe urge the citizenry to fill these out as this could have an adverse effect on the property assessment values. Mayor Palladeno: People who have their houses paid off will have the ability to self-insure due to lack of mortgage payments, but this will greaUy affect business and their ability to obtain real estate on the beaches. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister........................... YES Commissioner Poe ..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES 8. CWAS PREVIOUSLY 9) RESOLUTION 2013-49 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF MADEIRA BEACH, FLORIDA, APPROVING AND ADOPTING THE ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE PLAN & TRUST (AMENDED) ADOPTION AGREEMENT; AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE AND DELIVER THE AMENDMENT TO THE ICMA RETIREMENT CORPORATION PLAN ADMINISTRATOR; AND PROVIDING FOR AN EFFECTIVE DATE HEREOF. CA Trask: Read Resolution by Title only. Motion has been made by Vice-Mayor Lister to approve Resolution 2013-49 and was seconded by Commissioner Hodges. CM: Congratulates the Civil Service Commission on their first action as a newly elected body. ROLL CALL: Commissioner Hodges.................YES Vice-Mayor Lister...........................YES Commissioner Poe ..................... YES Mayor Palladeno........................... .YES Commissioner Shontz..................YES 9. (PREVIOUSLY 1Ol BID AWARDS Approval of Bid Award Engineering Consulting Urban Design Services Mike Gaylor Engineering CPWG Motion has been made by Commissioner Poe to approve the Bid Award won by Mike Gaylor Engineering & CPWG for Engineering Consulting Urban Design Services and was seconded by Commissioner Hodges. CM: In regards to governmental transparency, when there is going to be a project that exceed $325,00.00 the City will go out to bid for engineering services. However, if it comes in at $190,000.00 the City can go out to the Engineering Finns that they already know and get quotes from them without bid. This is not City policy; it is a Florida State Statute. al BOC Regular Meeting 9/10/2013 ROLL CALL: Commissioner Hodges .................YES Vice-Mayor Lister...........................YES Commissioner Poe ..................... YES Mayor Palladeno............................YES Commissioner Shontz..................YES 10. (WAS PREIOUSLY 11l BID AWARDS Approval of Bid Award Network People $4,500.00 for Website Design $1,800.00 yearly maintenance. Mayor Palladeno: Since this is under the $15,000.00 range, he doesn't think that this even needs to be dealt with by motion due to the fact that it falls under the auspice of the City Manager. CM: He agreed, but he wanted to ensure the BOC that the company that was selected wasn't run by anyone that would be considered a conflict of interest. There was a Bid & RFP process and the City received 11 responses. Network People, based in Clearwater, came in with a very low bid. After the staff interviewed them, the staff was confident that Network People will do the job well and save the City money at the same time. There will be a new website that will up around Christmas time. They will not start until 10/1/13 because that is where the budgeted dollars are. Staff and the viewing public have complained about how unfriendly the site has been for them to use. The domain name (web address) will remain the same. There will be a period of time where the City's site will be in transition and this will allow for the BOC to have input in how the site will look and operate. This is your tool to communicate with the public. CM: No need for BOC action due to the price of the project. He just wants to keep everyone abreast and provide for the highest level of transparency. J. REPORTS/CORRESPONDENCE • CITY COMMISSION Mayor Palladeno: Thursday 9/12 will be the vision meeting for the TDC. He is pushing for municipalities on the beaches receiving more money. He wants to procure this money for beautification or projects on the beach. This will alleviate budget dollars going towards these types of projects. • CITY ATTORNEY CA: A significant date passed today for the Bond Validation Hearing. The interveners had the opportunity to motion for a re-hearing on the final judgment for the City. That has expired and the appeal process cou Id only occur if the appeal was filed after the judgment that went in the City's favor. That ruling came down 10 days ago and there are about 20 days left for the interveners to issue an appeal. CA Trask, CM, Mr. Draper, FD Tenaglia were all present for the hearing. This is a very good thing because it will save the city a lot of money in terms of referendums, re-hearing, etc. • CITY MANAGER CM: Congratulates CA Trask as the Board of Legal and Specialization for his FL Bar Certification. This goes out to the top-150 attorneys in the state and allows those individuals to use the terms "Specialist, Expert, or BCS - Board Certified Specialist• when referring to their credentials. This designation goes out in two cycles, in 24 specializations of law and is the highest regard that an attorney can receive by the Supreme Court of Florida. The BOC and everyone appreciates all his work. CA: To get this designation required a very lengthy process and took over a year to receive. There was an time- consuming application process that necessitated a lot of studying as well as a difficult exam. There are now 232 attorneys out of over 100,000 in the state of Florida that has that designation. The 154 received it for this cycle, but the 232 refers to the laws who practice Local Government Law. He is proud and appreciates all of the accolades. BOC Regular Meeting 9/10/2013  The Mayor requested a report about the outfalls which CSD & CM will provide. Ttle tIaes haven't cooperated with the Public Construction project as well as he wanted them to and the City would have liked more progress than they have received. The City is still considering the project successful so far. CSD: The City is continuing with the Outfall cleaning. This isn't just the outfalls; it is also a pipe cleaning effort as well. The barnacles will be dealt with and to this date, they have completed 21 outfalls. The Crystal Isle area has been cleared first due to the fact that it is the site where road work is to get underway first. The tides have been awfully high and the trucks are extremely loud. 5 yards of materials have been removed thus far. They are continuing the video- taping of the pipes, which shows the problems within the pipes. CSD has the report that will be presented to the BOC. There are 14 days left in September where the tides will cooperate with the Vac-Trucks, but the tides will be much easier to work with in the Winter months. They are going to add a 2nd crew next week to finish the project quicker. CM: The City might fill some storm water entry-level type positions with the budgeted funds that the City has. CM reiterated the issues that have been occurring at the Snack Shack and is happy to discuss with the BOC at a later date. Mayor Palladeno: Thanked the BOC for their efforts in scheduling and reported on the groundbreaking of the Gulf Grille on Madeira Beach. They have a very quick timeline for building that restaurant and will be a nice place. • CITYCLERK K. ADJOURNMENT: The meeting was adjourned at 7:26 p.m. Date Approved:_jf) - <ls'- l3 ? Travis Palladeno, Mayor SUbmittedy Aimee Servedio, City Clerk The law does not require the City Clerk to transcribe verbatim minutes; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any person with a disability requiring reasonable accommodation in order to participate in this meeting should call 727-391-9951 or fax a written request to 727-399-1131. POSTED: September 6, 2013 THIS MEETING IS TELEVISED LIVE ON CHANNEL 16 10 1 BOC Regular Meeting 9/10/2013