Board of Commissioners Regular Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE I BOARD OF COMMISSIONERS MEETING ~ The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 6:00 P.M. Tuesday,September9,2014 AUDITORIUM A. CALL TO ORDER-The meeting was called to order at 6:00 p.m. B. INVOCATION AND PLEDGE OF ALLEGIANCE: Vice Mayor Terry Lister C. ROLLCALL MEMBERS PRESNT: Travis Palladeno, Mayor Nancy Hodges, Vice-Mayor Terry Lister, Commissioner District 1 Elaine Poe, Commissioner District 3 Pat Shontz, Commissioner District 4 STAFF PRESENT: Shane Crawford, City Manager (CM) Thomas Trask, City Attorney (CA) Aimee Servedio, City Clerk (CC) Vince Tenaglia, Finance Director (FD) Dave Marsicano, Central Services Director (CSD) Lynn Rosetti, Community Development Director (COD) D. APPROVAL OF THE MINUTES 1. BOC Agenda Setting Meeting August 12, 2014 2. BOC Regular Meeting August 12, 2014 A motion to approve the minutes as amended was made by Commissioner Lister and seconded by V-M Hodges. th Commissioner Lister: Noted that there be a correction for the August 12 BOC Agenda Setting Meeting to read as him being absent, instead of present. ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges ......................YES Commissioner Poe........................YES Mayor Palladeno...........................YES Commissioner Shontz...................YES BOC Regular Meeting 09/09/2014  E. APPROVAL OF THE AGENDA Mayor Palladeno: Noted that the Proclamation to be presented to the Elks will be done on 9/11 and the Sheriff has rescheduled his appearance for a later date. He also requests that Item 5 in the Consent Agenda be moved to a later date. A motion to approve the minutes as amended was made by and seconded by . ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges ......................YES Commissioner Poe........................YES Mayor Palladeno...........................YES Commissioner Shontz...................YES PRESENTATIONS/PROCLAMATIONS 1. PROCLAMATION: THE YELLOW RIBBON YOUTH SUICIDE AWARENESS/PREVENTION WEEK BY MAYOR PALLADENO Mayor Palladeno: Recognized Bonnie and thanked her for her work with Suicide Awareness and Prevention. He sympathized for her loss and commended her for strength in brining better awareness to the City. Mayor Palladeno then read the Proclamation in its entirety. Bonnie: This will mark the 1ih year that the Night of Remembrance will occur at Archibald Beach. She explained that there are often warning signs to be aware of and she passed out some information. She then presented three separate quilts - two of which are for remembrance of individuals that have been lost as well as a Yellow Ribbon quilt that marks a yellow ribbon for each suicide that occurs in Florida every year. She continued that there has been a lot of money lost for mental health programs - funding is very low for suicide prevention at this time. She works with PIMS to raise more money and awareness. Mayor Palladeno: Announced that Bonnie is now engaged and will be one of the first people to be married at the new Archibald Park. 2. PROCLAMATION: THE ELKS CLUB FOR NATIONAL PATRIOTISM WEEK-BY MAYOR PALLADENO This Item was removed from the Agenda - the Elks will be presented with their proclamation on 9/11. 3. PROCLAMATION: THE FIRE CHIEF FOR FIRE PREVENTION WEEK-BY MAYOR PALLADENO Mayor Palladeno: Introduced the Fire Chief and the A Shift Firefighters. The Fire Chief then read the Proclamation aloud In its entirety. Mayor Palladeno: Recognized Firefighter Andy Childers is the State of Florida Firefighter of the Year. Commended and recognized all of the firefighters at Madeira Beach. He commended all of their hard work and cooperation. BOC Regular Meeting 09/09/2014 Fire Chief: On behalf of all of the firefighters in the City, thanked the Mayor and the Board for their continued support. 4. PRESENTATION: PINELLAS COUNTY SHERIFF BOB GUALTIERI-STATE OF THE COUNTY UPDATE This item was removed from the agenda and will be rescheduled for a future meeting date. 5. PRESENTATION : CATERINA TASSARA RUNYON-TRANQUIL SHORES FOUNDATION Caterina Tassara Runyon: Thanked the Board and the City Manager for meeting with her. She presented packets to the Board and the City Staff. Tranquil Shores is an adult rehab and recovery center for adults. In treating addiction and helping people recover, there was a recognition that many of the problems stem from childhood. This Foundation seeks to help children and help break the cycle of addiction. Their focus is on children under the age of 13 and parents that are in need of addiction rehab and recovery. Research indicates that therapy helps children deal with their emotions and trauma. The Hope Scholarship helps families seek different forms of therapy - equine therapy, art therapy, etc. This helps children get the help they need and is open to all citizens at Madeira Beach. Ms. Runyon explained that there is more information online and some further explanations about help for families, especially children. There is a lot of good work done through art - there is "An Evening through Art and Hope" at the Duncan-McClellan Academy" event to raise money and awareness for children and families' mental health. Mayor Palladeno: Thanked her for reaching out to the City. The City has been working with Bill Karnes for ROC Park and is glad that the City is moving in this direction. 6. PRESENTATION: CRS UPDATE-BY LYNN ROSETTI COMMUNITY DEVELOPMENT DIRECTOR COD: Is in the process of preparing the annual CRS re-certification. She will present a report to the Board of Commissioners. This is the last cycle visit before next year when the City is required to do its five-year audit. Within a couple of weeks, this will be submitted for FEMA. Mayor Palladeno: From what you have seen, do you think the City is on the right track and doing well with the CRS? COD: There have been some major changes; we are looking at ways to bolster our points. Right now residents enjoy a 20% discount on their flood insurance because of the City's rating of 6. Commissioner Lister: That 20% discount has been due the hard work done by the CDD. There is good representation in Tallahassee and all the help we have been getting on flood insurance are greatly appreciated. CDD: We are really moving forward with our outreach programs. F. PUBLIC COMMENT (limited to 3 minutes) - None G. CONSENTAGENDA 1. APPOINTMENT OF STEVE KOCHICK TO THE LIBRARY BOARD 2. APPOINTMENT OF LEN PIOTTI TO THE CIVIL SERVICE COMMISSION 3. APPOINTMENT OF ANN RASMUSSEN TO THE PLANNING COMMISSION 4. APPOINTMENT OF JEANNE DOMINGUE TO THE PLANNING COMMISSION 5. APPROVAL OF EMERGENCY MEDICAL SERVICES ALS FIRST RESPONDER AGREEMENT BOC Regular Meeting 09/09/2014  6. APPROVAL OF TRAFFIC SIGNAL MAINTENANCE AND COMPENSATION AGREEMENT 7. AUTHORIZATION OF EXPENDITURE OVER $15,000 FOR MARINA "B" DOCK REPLACEMENT TO BE PROVIDED BY SPEELER FOUNDATIONS, INC. A motion to approve the Consent Agenda was made by Commissioner Shontz and seconded by Commissioner Poe. Steve Kochick: Thanked the Board for his appointment to the Library Board. He will work to reduce some of the costs associated with the Library. The Library is an important part of our community. There have been changes - as far as the countywide program which also seems to be working well also. Len Piotti: Appreciated the opportunity to serve the community. About 10-11 years ago, he started getting involved with the community and first signed up with the Civil Service Commission. He looks forward to serving. Jeanne Domingue: Is thankful that she has been appointed and looks forward to working with everybody. ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges ......................YES Commissioner Poe ........................YES Mayor Palladeno...........................YES Commissioner Shontz...................YES H. UNFINISHED BUSINESS- NONE I, NEW BUSINESS 1. RESOLUTION 2014-35 AUTHORIZING THE STAFF TO APPLY FOR AND ACCEPT A HIGHWAY BEAUTIFICATION GRANT, AND ENTER INTO A HIGHWAY BEAUTIFICATION COUNCIL GRANT, LANDSCAPE CONSTRUCTION, AND MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION. The CA read Resolution 2014-35 by title only. A motion to approve the Resolution 2014-35 was made by Commissioner Shontz and seconded by V-M Hodges. ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges......................YES Commissioner Poe........................ YES Mayor Palladeno...........................YES Commissioner Shontz...................YES 2. RESOLUTION 2014-36 AMENDING THE CITY OF MADEIRA BEACH POLICY HANDBOOK TO PROVIDE THAT THE MAYOR MAY ISSUE PROCLAMATIONS AND AWARD THE KEY TO THE CITY; AND PROVIDING FOR AN EFFECTIVE DATE. The CA read Resolution 2014-36 by title only. BOC Regular Meeting 09/09/2014 A motion to approve the Resolution 2014-36 was made by Commissioner Lister and seconded by V-M Hodges. ROLL CALL: Commissioner Lister .....................YES Vice-Mayor Hodges......................YES Commissioner Poe........................YES Mayor Palladeno...........................YES Commissioner Shontz...................YES 3. RESOLUTION 2014-37 AMENDING THE GENERAL FUND BUDGET TO INCREASE REVENUE AND EXPENDITURES BY $10,000 FOR FOOT LANDSCAPE REIMBURSEMENT AGREEMENT. The CA read Resolution 2014-37 by title only. A motion to approve the Resolution 2014-37 was made by Commissioner Shontz and seconded by Commissioner Poe. CM: This is almost an automatic-type grant. This can be put on the next Workshop to determine where this money should be spent. ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges......................YES Commissioner Poe........................YES Mayor Palladeno...........................YES Commissioner Shontz ...................YES 4. RESOLUTION 2014-38 AMENDING THE GENERAL FUND BUDGET TO INCREASE BUILDING PERMIT REVENUE BY $115,000 AND BUILDING OPERATING EXPENDITURES BY $5,000. The CA read Resolution 2014-38 by title only. A motion to approve the Resolution 2014-38 was made by Commissioner Lister and seconded by V-M Hodges. CM: The City is full of development right now. This will be used in the reserves when the major projects and huge building boom slows and the revenue won't be as high as it is now. The money is restricted and we need to be careful on how it is being used. It has to be spent on building-related expenses. A part-time inspector may be considered in the near future. This can be revisited in 90 days. Commissioner Lister: The Building Official, Frank Desantis, has been doing a great job - the building codes change constantly in Tallahassee and he really commends him and staff for how smoothly this has been running. His job is difficult but he does a good job. CM: One thing that we have noticed, there is nothing that compares to having somebody on staff to work in the Building Department. This is one of those positions that really needs to be kept in-house. This comment is just for future reference - he believes having the Building Official in-house has really had a positive impact. sl BOC Regular Meeting 09/09/2014 ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges......................YES Commissioner Poe........................YES Mayor Palladeno........................... YES Commissioner Shontz ...................YES 5. RESOLUTION 2014-39 AMENDING THE GENERAL FUND BUDGET TO INCREASE PARKING-RELATED REVENUE BY $130,000 AND PARKING-RELATED OPERATING EXPENDITURES BY $30,000. The CA read Resolution 2014-39 by title only. A motion to approve the Resolution 2014-39 was made by V-M Hodges and seconded by Commissioner Lister. CM: The FD is doing a great job in managing his field crew. This is another item of building up the reserves and ensuring that there is a conservative amount available for a year that doesn't necessarily do well, or a red tide event- anything could affect parking. Mayor Palladeno and Commissioner Lister commended the FD. Mayor Palladeno: The numbers from the TDC show that bed tax dollars have already surpassed the total made in 2013. ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges ...................... YES Commissioner Poe........................YES Mayor Palladeno ...........................YES Commissioner Shontz...................YES 6. RESOLUTION 2014-40 AMENDING THE GENERAL FUND BUDGET TO INCREASE REVENUE BY $50,000 FOR CAPITAL PROJECT REIMBURSEMENT FROM PINELLAS COUNTY. The CA read Resolution 2014-40 by title only. A motion to approve the Resolution 2014-40 was made by Commissioner Shontz and seconded by Commissioner Lister. CM: This is the final $50,000 for the groins with Andy Squires. The groins are completed and are now safe. Mayor Palladeno: Has been working with the CM, FD, and CSD to get more beautification projects. He then thanked the staff for all of their hard work. ROLL CALL: Commissioner Lister .....................YES Vice-Mayor Hodges ......................YES Commissioner Poe........................YES Mayor Palladeno...........................YES Commissioner Shontz...................YES al BOC Regular Meeting 09/09/2014  7. ORDINANCE 2014-10 A FIRST READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, AMENDING CHAPTER 26 (ELECTIONS), SECTION 26-3 (ELECTION BOARD) TO AUTHORIZE THE PINELLAS COUNTY SUPERVISOR OF ELECTIONS TO CONDUCT THE MUNICIPAL ELECTIONS; BY PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH TO THE EXTENT OF SUCH CONFLICT; BY PROVIDING FOR SEVERABILITY; AND BY PROVIDING FOR AN EFFECTIVE DATE. The CA read Ordinance 2014-10 by title only. A motion to approve the first reading of Ordinance 2014-10 was made by Commissioner Lister and seconded by Commissioner Shontz. CC: This is basically a housekeeping issue - it was written that a Board would be appointed but the Supervisor of Elections has always acted as the Election Board. ROLL CALL: Commissioner Lister.....................YES Vice-Mayor Hodges......................YES Commissioner Poe........................YES Mayor Palladeno ...........................YES Commissioner Shontz...................YES 8. ORDINANCE 2014-11 A FIRST READING OF AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, REAFFIRMING THE EXISTING BOUNDARIES OF SAID ELECTION DISTRICTS WITHIN THE CITY OF MADEIRA BEACH, FLORIDA, CONTAIN A BALANCE OF ELECTORS THAT DOES NOT EXCEED A FIFTEEN (15) PERCENT DIFFERENCE IN ANY DISTRICT, BY PROVIDING FOR READING BY TITLE ONLY; BY PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH TO THE EXTENT OF SUCH CONFLICT; AND BY PROVIDING FOR AN EFFECTIVE DATE. The CA read Ordinance 2014-11 by title only. A motion to approve the first reading of Ordinance 2014-11 was made by Commissioner Shontz and seconded by Commissioner Poe. CC: This is an ordinance we have to follow up with every few years to ensure that the voting districts are balanced. ROLL CALL: Commissioner Lister..................... YES Vice-Mayor Hodges......................YES Commissioner Poe........................YES Mayor Palladeno........................... YES Commissioner Shontz...................YES J. REPORTS/CORRESPONDENCE CITY COMMISSION BOC Regular Meeting 09/09/2014 Commissioner Shontz: Invites the citizens of the City to the dedication of the 9/11 Memorial. This Memorial is finally completed. There is a wonderful program scheduled at 10:00 a.m. - children from the Fundamental School will be there as well as a young man, Caleb Francois, who will read his award winning essay on America. We have an outstanding Memorial in the City and there is not another one like it in the state of Florida. We have done a lot of hard work with the community, the City, and the committees. She thanks everyone who had a hand in this project. Mayor Palladeno: Thanked Commissioner Shontz and the 9/11 Ad Hoc Committee for all of their hard work and dedication on the memorial. He only has the report from the TDC - they will most likely hit an all-time high. He also congratulated Commissioner John Morroni on his re-election to Pinellas County Board. He has done a lot of good for the City. CITY ATTORNEY CA: Gave an update on the BP Oil Spill Litigation. There are thousands of documents that come across his desk every month. The accident occurred in April 2011. That fall, a lawsuit was fried due to the failure that caused the spill. Judge Barbie, one of many working on this, has filed an order of a 153-page opinion and found that BP was grossly negligent. It wasn't just negligent, they failed to do something before any accident even occurred knowing it could happen. The second half of the trial will be coming up shortly. The court will determine how the fines will be levied against BP. Based upon the factors listed in the opinion, BP could be fined up to $18 billion. This could be a good and bad thing- this could mean less money to pay the City. Madeira Beach's case has not year been heard. The first areas addressed are from the Louisiana area. He is very hopeful that there will be a benefit for the City from following this. Indian Rocks Beach, Madeira Beach, and a few other cities in the area are involved. There will be many more processes in the trial and there will still be some time before we see anything here. CITY MANAGER CM: Reminds the Board that there 1s a Budget Meeting on September 1th. There may also be a special meeting for approving the EMS contract depe,nding on what we hear back after a meeting on Friday. He wanted to remind everyone to attend the 9/11 Dedication Ceremony on Thursday. Mayor Palladeno: Crosswalk lights at the Bamboo Beer Garden are new but they are outdated now? CM: That is correct. He foresees being an uphill battle. FOOT is in a transition period and no longer replacing old, outdated equipment. This means that some crosswalks that are broken cannot simple be replaced. He notes that the mayor has made this a priority. The FDOT is no longer buying replacement equipment for their crosswalks. Staff is working on this - it will be a top priority. CITY CLERK - None [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] al BOC Regular Meeting 09/09/2014  K. ADJOURNMENT-The meeting was adjourned at 6:58 p.m. Date approved: \OI l4 \ao\4 Travis Palladeno, Mayor Submitted by Aimee Servedio, City Clerk BOC Regular Meeting 09/09/2014