Board of Commissioners Regular Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS REGULAR MEETING MINUTES The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. !6:00 P.M. TUESDAY, AUGUST 8, 2017 COMMISSION CHAMBERS I A. CALL TO ORDER -The meeting was called to order at 6:03 p.m. 8. INVOCATION AND PLEDGE OF ALLEGIANCE - Commissioner Terry Lister C. ROLLCALL MEMBERS PRESENT: Maggi Black, Mayor John Douthirt, Vice-Mayor Terry Lister, Commissioner District 1 Nancy Hodges, Commissioner District 2 Nancy Oakley, Commissioner District 3 Staff Present: Derryl O'Neal, Acting City Manager Erica Augello, City Attorney (CA) Andrea Gamble, Interim City Clerk Walter Pierce, Finance Director (FD) Dave Marsicano, Public Works/Marina Director (PW/MD) Doug Andrews, Events and Recreation (PRO) D. APPROVAL OF THE MINUTES A motion to approve the minutes as listed 8.01.2017 - 7.25.2017- 7.11.201- 6.30.2017 - 6.28.2017 - 6.19.201 - 5.23.2017 was made by Commissioner Oakley, seconded Vice Mayor Douthirt. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt. ..........................YES Commissioner Hodges.....................................YES Mayor Black ..........................................YES Commissioner Oakley......................................YES E. APPROVAL OF THE AGENDA A motion to approve the agenda as presented was made by Commissioner Lister and seconded by Commissioner Hodges. ROLL CALL: Com missioner Lister........................................YES Vice-Mayor Douthirt...........................YES Commissioner Hodges .....................................YES Mayor Black..........................................YES Commissioner Oakley......................................YES FY LAW ENFORCEMENT SERVICES - Walter Pierce, Director of Finance & Captain Leiner of Pinellas County Sheriffs Office - THIS ITEM HAS BEEN MOVED FROM NEW BUSINESS. Walter Pierce went through the new contract for continued Law Enforcement services, he gave a breakdown of the FY 2018 amount of $1,238,369.36, and this represents an increase of 2.49% from this year's budget. Captain Leiner presented that the 2.49% increase was necessary and that the City saved over 19K for having four 12 hour shifts rather than six 8 hour shifts to cover a 24 hour period. Vice Mayor Douthirt asked about the crossing guards, it was unclear if there were two or three, Captain Leiner is going to check and get back to Vice Mayor.  Commissioner Lister thank Captain Leiner for Law Enforcement doing a great service for the City and code enforcement. Commissioner Lister talked about the Mileage rate and Captain Leiner said will confirm this. Commissioner Hodges said that the 3"1 crossing guard was located on L>uhme Road behind the Publix. Captain Leiner said he will confirm this. Captain Leiner said he is available for any concerns or questions that the City has. A motion to pass the Law Enforcement contract was made by Commissioner Lister and seconded by Vice Mayor Douthirt. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt...........................YES Commissioner Hodges.....................................YES Mayor Black..........................................YES Commissioner Oakley ......................................YES F. PRESENTATIONS/PROCLAMATION 1. DOMINIC BUELLER 10 YEAR PIN AND PLAQUE - Todd Ermscher 2. LT. ANDREW CHILDERS 5 YEAR PIN - Todd Ermscher 3. FORMER MAYOR TRAVIS PALLADENO - Mayor Black Dominic Bueller was presented a 10 year pin and plaque by Todd Ermscher and LT. Andrew Childers was presented a 5 year pin by Ermscher, both were congratulated on doing a great job for the City. Former Mayor Travis Palladeno was presented a plaque by the Board of Commissioners for his six years of service as Mayor. Madam Mayor moved NEW BUSINESS- ITEM 13 before public comment as there were people in the audience that needed to leave. Chief Derryl O'Neal gave his comments: During his sixteen years at the City, Chief explained there has been a lot of changes with City Managers which is part of the system we work under. The City has to accept the changes we face and move forward. Chief said he is happy to be the City Manager. Mayor Black recommended that Chief should be the City Manager. Commissioner Hodges feels Chief should go back to the fire department and be happy. Mayor Black mentioned Treasure Island had a bad pool of applicants for their City Manager position and feels Madeira Beach could get the same pool of applicants. Commissioner Oakley mentioned Chief has done an excellent job and he will make a great City Manager. Vice Mayor mentioned he has had many phone calls and emails re: the City Manager, some are saying make him a City Manager and some not so. Vice Mayor Douthirt's thoughts say go with Chief as City Manager and asked chief not to let the City down and to do what's needed. Commissioner Lister felt Chief was not the best fit for City Manager. Erica Augello pointed out that the Charter says City Manager is appointed solely on the basis on his Executive and administrative qualifications and that to negotiate a contract would be advisable before appointing Chief as City Manager. A motion was made by Commissioner Oakley to make Chief the City Manager and seconded by Vice Mayor Douthirt. A Motion was made to withdraw the decision by Commissioner Oakley and seconded by Vice Mayor Douthirt. G. PUBLIC COMMENT - LIMITED TO THREE (3) MINUTES John Hendricks - Our tax money is going to pay the attorneys that sued us. September 12th is the start of the recall and 90 days later the start to recall the Mayor. Chief is lost as a City Manager. Robert Preston: Retired fire medic-fire chief does not make a City Manager Steve Rainow- Chief could do the job as interim City Manager. Ron Llauget - Chief would make an excellent City manager, he has proven he can do the job Rose Llauget - Look at the skill set for every working member. Chief takes ownership and responsibility. Marvin Merrill: Owe it to the Citizens, wants to see more applications for the City Manager position before a decision is made Peter Trott: Need to get dollars coming into the City- need to get downtown going again. Steve Rainow - Everything is going up in price Marvin Merrill - Had concerns about the budget Robert Preston - Holton & Karns project will bring money into the City Cindy Edwards -Agree with the Holden & Carns project to bring money into the City, concerns with event fees being waived, like to see where the event money is going. \/like Myckoss - introduced himself as he is one of the applicants for Planning Board member Rose Llauget - Concerns with the development projects, needs to be consistent with Madeira Beach 1 H. CONSENT AGENDA - SURPLUS TRUCK 90 & 96 - Chief Derry/ 0 Neal Chief explained these trucks are coming out of service and going for auction. The money to purchase a new vehicle for Chief is in the 2017 budget. A motion was made by Commissioner Lister to approve Surplus trucks 90 & 96 and seconded by Vice Mayor Douthirt. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt........................... YES Commissioner Hodges.....................................YES Mayor Black..........................................YES Commissioner Oakley ......................................YES I. PUBLIC HEARING Public Hearing to consider a redevelopment plan for property located at ~55 Boca Ciega Drive. The applicant is seeking to demolish and rebuild within the same footprint a single-family residence on this property. The property is zoned R-2 (Low Density Multi-Family Residential) and has a Future Land Use designation of RM (Residential medium). Erica announced this a quasi-judicial hearing. The applicants have met all the requirements. The applicants were sworn in. The applicant presented their application to the Board. The new property will meet all FEMA requirements. Luis Serna presented this single family residents has to be built within FEMA and building codes. A motion was made by Vice Mayor Douthirt to approve the application with the conditions seconded By Commissioner Lister ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt...........................YES Commissioner Hodges.....................................YES Mayor Black..........................................YES Commissioner Oakley......................................YES UNFINISHED BUSINESS a. FEMA GRANT CONTRACT- Marci Forbes & Al Carrier, Duel & Associates This is a continuation of the previous workshop Agenda item FEMA grant 2015 contract, Marci asked if the City would like to move forward with the 2015 FEMA cycle, the grant amounts that were awarded does not meet construction cost per square footage. Commissioner Lister argues that the City should never get involved with mitigation projects. Marci presented FEMA needs to come up with a better cost analysis in order to meet construction costs. The cost per square foot is $230. The Board asked for FEMA to come up with new numbers. Marsha of Bay Point Drive said she will be putting for next year's cycle, asked who would be replacing Marci. Management responded that this would be Al Carrier until a new Director of Planning and Zoning is hired. Tom Edwards had concerns with displacement costs and urged that the cycle does not get approved. A motion was made to not approve each six of the grants by Commissioner Lister, seconded by Vice Mayor Douthirt.  ROLL CALL: Commissioner Lister ........................................YES Vice-Mayor Douthirt...........................YES Commissioner Hodges.....................................YES Mayor Black......................................... YES Commissioner Oakley..................................... YES b. PLANNING COMMISSION APPLICANTS- Mary Ann Hearn & Gerri Clyatt Mary Ann Hearn approached said she loves Madeira Beach and volunteers for the City as to why she would like to on the Planning Commission. Gerri Clyatt - Loves the state of Florida, lived in Madeira Beach for 3 years as to why she wants to be on the Planning Commission Mike Wyckoff has been a resident of Madeira Beach since 1980, active member of the community, previously on Board of Adjustments is to why he wants to be on the Planning Commission A motion was made by Commissioner Lister to approve all three applications for the Planning Commission seconded by Commissioner Hodges. Terms to be decided at a later date. ROLL CALL: Com missioner Lister........................................YES Vice-Mayor Douthirt...........................YES Commissioner Hodges.....................................YES Mayor Black .........................................YES Commissioner Oakley..................................... YES c. TAM PA BAY REGIONAL PLANNING COUNCIL - Ren Crawl Director of administration bought Brian Ellis. Ren welcomed City of Madeira Beach as the newest member to the Tampa Bay Regional Planning Council, there are currently 21 Municipalities as members. The Council meet 10 times per year- 2nd Monday of the month @ 10:00am. Commissioner Lister volunteered to attend these meetings monthly. Madam Mayor suggested we have a brief recess and reconvene in 5 minutes. Meeting reconvened at 8:14pm. Interim City Clerk Andrea Gamble reminded the Board to vote and take Roll call for the Law enforcement services NEW BUSINESS 1. WASTE CONNECTIONS RATE INCREASE - Ian Boyle, Waste Connections Ian Bloyle would like the contract with recycling to be extended with Madeira Beach to include the 2.5% increase. Ian Boyle agreed to get recycle brochures to leave at the City for residents. Commissioner Oakley requested the recycling report for the last couple of years. Ian will look into attorney fees notation on the last page of the contract. This is the last year for this contract, the City can go out to bid. Cindy Edwards would like to see recycle collectable items posted on the City web site. Cindy asked about recyclable cans, Ian will look into this. A motion was made by Commissioner Lister to pass the final year of the waste collection contract seconded by Commissioner Oakley. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt...........................YES Commissioner Hodges .....................................YES Mayor Black.........................................YES Commissioner Oakley..................................... YES 2. JOHN'S PASS SEAFOOD FESTIVAL - Sonny Flynn Sonny presented that at workshop on 7.25.2017 she asked all fees be waived - after reviewing residential concerns, Sonny would like to revise all fees to be waived and just have the parking revenue estimated at $20,000 to be waived. The total amount is $30,000. Chief requested that we waive the parking revenue. Commissioner Oakley requested a new report for hard costs. Sonny talked about security, and cleaning up after the event. There are also rules in place for the vendors. Email from a resident is included in the minutes. Tom Edwards commented on the trash and budget - Sonny explained the income comes from sponsorships. Missy Hahn, Chambers of Commerce explained that the Chamber is in full support of the John's Pass Seafood Festival. Cindy Edwards concerns on the budget - how much does the City receive from this festival. Commissioner Oakley explained the hard costs. Doug Izzo explained how much money is generated from this Festival. Mike Nobel supports John Pass Festival. A motion was made by Commissioner Lister to not collect the parking fees for John Pass Seafood Festival seconded by Commissioner Hodges. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt...........................YES Commissioner Hodges .....................................YES Mayor Black.........................................YES Commissioner Oakley..................................... YES 3. OLD SALTS FISHING FOUNDATION - LOOP TOURNAMENT- FALL KING OF THE BEACH - Amy & Tom Verdensky Tom Verdensky President asked to waive fees for the Fall King of the beach. Loop tournament has been moved to Clearwater Beach. Sanitation will be paid for by King of the Beach, room fee included in the $3000. Vice Mayor had concerns about waiving the fees, we are not a charity to the festival, this should be like any other event. Missy Hahn explained the chamber is in full support of this event. Dave Reed explained he been a salt member for 20 years. Mike Nobel, couldn't imagine the city not having this event. John Hendricks is in full support of this event, this is part of Madeira Beach. Vice Mayor had concerns about waiving the fees, as he mentioned $9,000 times four. Joe Verdensky explained that money is donated to charities. Michael Wyckoff thinks about how this would benefit the City. Vice Mayor explained that they should to start to apply for these events a year in advance. A motion was made by Commissioner Lister to waive the fees for Fall King of the Beach seconded by Commissioner Hodges. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt...........................YES Commissioner Hodges.....................................YES Mayor Black .........................................YES Commissioner Oakley..................................... NO 4. SPECIAL E_VENTS- Erica Augello, City Attorney-Ordinance 201.1-08 Erica Augello presented this is the first reading of this ordinance. Special event is 75 or more persons. The Board cannot consider this ordinance as this time as it has not been advertised. This item has been tabled to the next BOC hearing on September 12th • 5. GAY v. CITY OF MADERIA BEACH - Erica Augello - City Attorney Erica Augello explained this lawsuit against the City- the fees were negotiated with the City Manager. Looking for approval of $135,000 settlement paid by t he City.  A motion was made by Vice Mayor to accept the $135,000 settlement seconded by Commissioner Oakley. ROLL CALL: Commissioner Lister•.......................................YES Vice-Mayor Douthirt. ..........................YES Commissioner Hodges .....................................YES Mayor Black.........................................YES Commissioner Oakley ..................................... YES 6. QUARTERLY INVESTMENT REPORT - Walter Pierce, Director of Finance Walter Pierce provided Council with Investment Report thru June 2017. 7. REX PLACE ROADWAY & DRAINAGE IMPROVEMENT PROPOSAL - Dave Marsicano, Public Works/Marina Director & Al Carrier, Duel & Associates For construction done by Duel & Associates. A motion was made by Commissioner Lister to pay Duel & Associates $32,500 for professional engineering services seconded by Commissioner Hodges. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt ...........................YES Commissioner Hodges .....................................YES Mayor Black.........................................YES Commissioner Oakley..................................... YES 8. BOCA CIEGA PINELLAS COUNTY WATERMAIN REPLACEMENTS PROPOSAL- Dave Marsicano, Public Works/Marina Director & Al Carrier, Duel & Associates Extension on Water main replacement. A motion was made by Commissioner Hodges of an hourly rate of $95 per hour not to exceed $53,200 seconded by Commissioner Lister. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt ...........................YES Commissioner Hodges.....................................YES Mayor Black.........................................YES Commissioner Oakley..................................... YES 9. REQUEST FOR TASK ORDER FOR THE UNDERGROUNDING OF OVERHEAD UTILITIES ALONG GULF BOULEVARD APPROXIMATELY FROM 150TH TO 144th - Dave Marsicano, Public Works/Marina Director & Walter Pierce, Director of Finance This project proposal is with CPWG and management is looking for approval for a PO task order Walter Pierce explained we do reimbursed for expenses on this project from Pennies for Pinellas. A motion was made by Commissioner Lister for the undergrounding PO/ task order seconded by Commissioner Hodges. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt ...........................YES Commissioner Hodges .....................................YES Mayor Black.........................................YES Commissioner Oakley..................................... YES 10. REQUESTED APPROVAL OF FEMA FY 2016 ASSISTANCE TO FIREFIGHTERS GRANT IN AMOUNT OF $40,053.00 ANO CllY COST MATCH IN THE AMOUNT OF $2,002.00. - ChiefDerry/ O'Neal & Walter Pierce, Director of Finance Chief explained this would Provide new turn out gear for the firefighters at a reasonable cost. A motion was made by Vice Mayor Douthirt to approve the cost match of $2,002.00 seconded by Commissioner Oakley. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt...........................YES Commissioner Hodges .....................................YES Mayor Black.........................................YES Commissioner Oakley..................................... YES 11. INTERIM CLERK SALARY - Chief Derry/ O'Neal Management recommended giving Andrea Gamble a pay increase during the time that she is Interim City Clerk. th A motion was made by Commissioner Lister an hourly rate of $31.27 per hour starting from July 11 to September 5th seconded by Commissioner Oakley. ROLL CALL: Commissioner Lister........................................YES Vice-Mayor Douthirt...........................YES Commissioner Hodges.....................................YES Mayor Black .........................................YES Commissioner Oakley..................................... YES 12. CONTRACT FOR NEW CllY CLERK - Chief Derryl O'Neal th To approve $77,500 pay for Jennifer Johnson the new city Clerk who will be starting 5 September, 2017 A motion was made by Commissioner Lister to approve the pay for Jennifer seconded by Vice Mayor Douthirt. ROLL CALL: Commissioner Lister ........................................YES Vice-Mayor Douthirt. ..........................YES Commissioner Hodges.....................................YES Mayor Black .........................................YES Commissioner Oakley..................................... YES 1. REPORTS/CORRESPONDENCE • CITY COMMISSION - Vice mayor asked Chief for the next BOC meeting to please have your complete resume available. Secondly the Old Salts application forms to be completed. • CITY ATTORNEY • CITY MANAGER • CITY CLERK 2. ADJOURNMENT 9:59 Andrea Gamble, Interim City Clerk Minutes Reviewed by _ _ __!__-=...~r:=:,,J.~~:loC!i----,......--===------- Andrea Gamble, Interim City Clerk ti Minutes Approved by I\} ltff,t {1J!wi, Maggi Bia , ayer