Board of Commissioners Regular Meeting

BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 2018 Pagelofl8 A regular meeting of the City of Madeira Beach Board of Commissioners was held at 6:00 p.m. on August 14, 2018 in the Patricia Shontz Commission Chambers at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida. Mayor Black called the meeting to order. MEMBERS PRESENT: Deby Weinstein, Vice-Mayor/Commissioner District 1 Nancy Hodges, Commissioner District 2 Nancy Oakley, Commissioner District 3 John Douthirt, Commissioner District 4 MEMBERS ABSENT: Maggi Black, Mayor CITY STAFF PRESENT: Jonathan Evans, City Manager Ralf Brookes, City Attorney Clara V anBlargan, City Clerk 1. CALL TO ORDER Vice-Mayor Weinstein called the meeting to order at 6:00 p.m. 2. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Hodges gave the Invocation and led the Pledge of Allegiance. 3. ROLLCALL The City Clerk called the roll. She said that Mayor Black called letting her know she would not be at the meeting and that the absence is excused. 4. APPROVAL OF THE AGENDA Commissioner Hodges moved to approve the agenda. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Hodges "YES" Commissioner Douthirt "YES" Commissioner Oakley ''YES" Vice-Mayor Weinstein "YES" The motion carried 4-0. BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 2018 Page2 of 18 A. PROCLAMATIONS • Don Steger Day; August 14, 2018 Fire Department personnel read and presented the family of the late and former firefighter Don Steger with a proclamation proclaiming August 14, 2018 as "Don Steger Day." B. PRESENTATIONS • Promotion -Lieutenant George Hill -Derry[ 0 'Neal, Fire Chief Fire Department personnel recognized Fire Lieutenant George Hill for his recent promotion. • Sand to Sea and Blue Research Group Presentation - Lacy LaFave, Executive Assistant to the City Manager Representatives from the Sand to Sea and Blue Research Group gave a PowerPoint presentation on sea turtle conservation programs and things they have been doing this year. They told about the City's effort in that program. Curt Preisser, the City's Public Information Specialist said the City officially adopted a sea turtle nest on Madeira Beach and then on behalf of the City presented a $500 check to Sand to Sea and Blue Earth Research Group for their efforts in protecting sea turtles and educating the community on the importance of marine life and how people play a role in the preservation and protection of our ecosystem. • Gulf Beaches Rotary to present a Check for Carnival Partnership - Jay Hatch Recreation Director A representative of the Gulf Beaches Rotary Club gave a brief recap of the third annual Spring Break Waterfront Festival & Carnival that was held in partnership with the City this past year. He announced that next year's annual event will be held on March 14, 2019 through March 17, 2019 and presented a $23,467 check to the City. • ROC Park, Inc. to present a Check for Parks - Jay Hatch Recreation Director Jay Hatch, Recreation Director said the City partnered with R.O.C. Park Foundation on July 14, 2018 to host the ROC the Barriers Special Needs Field Day event. Bill Karns thanked the City and recreation staff for teaming with them to hold the event, the sponsors for donating, and the local businesses for monetary donations to make the event possible for its huge success. On behalf of his family and himself, he presented a $5,000 check to the City from the funds that were raised during the event and said hopefully events like this will continue in the future, so they can continue contributing to the City to assist in the maintenance of the park. BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 2018 Page 3 ofl8 • Parking Machine Update - Natalie Pick, Cale America Regional Sales Manager Natalie Pick, Cale America gave a PowerPoint presentation on the new parking machines and explained their recent merger with FLOWBIRD and how the merger will benefit the City of Madeira Beach. She told about the progress being made with the new parking machines, future enhancements, promotional opportunities, and what they are doing to educate the public on the new parking machines. Ms. Pick answered questions and concerns by the Commission. Lauree Tyner, manager of the Snack Shack, said the handicapped do not have to pay for parking and asked if something could be put on the parking machines letting them know that. Ms. Pick said they could make a decal to put on the machines. Ms. Tyner explained how daily she gets complaints from customers that the new parking machine near the Snack Shack is not working properly and how the City is losing revenue because of it. Ms. Pick said she will look at the case logs to see what the issue is and get it resolved. A lady that did not give her name asked if the app will make sure that the money will stay in Madeira Beach because someone had told her that the receipt they received showed it was from California. Ms. Pick explained she had not heard that happening and said it is important to key in the correct zone shown on the parking meter. Robert Preston, 425 S. Bayshore Drive, said there have been problems with the new parking machines since they have been put in. He said educating people on how to properly use the machines is important. Ms. Pick demonstrated on a parking meter she had brought with her to the meeting how to properly pay for the parking and said it is very simple because it shows you exactly what to do. Some people do not take the time to read to step-by-step instructions. All the meters give options on how to pay and if people paid for a certain amount of time for a space they can go to another parking lot without having to pay again if there is time left on the tag as long as the rates are the same. It is an organizational decision and not a meter limitation. Walter Pierce, Finance Director said there is another parking machine that will be put in Archibald Park. They have noticed a drastic decline in the use of coinage and more people using credit cards, which was the purpose of going to the new parking meters. That will save the City time and money. He reported that from October to now, about $1. 7 million had been received and they are on track to receive about $2 million by the end of the fiscal year. C. DAIS LOG REVIEW 5. PUBLIC COMMENT BOARD OF COMMISSIONERS MEETI~G MI~UTES REGULAR MEETING August 14, 2018 Page4 of18 Robert Preston, 425 S. Bayshore Drive, complained about how the Board was approving too many charter amendments and why he was not in favor of the charter amendment to change to a supermajority vote. He asked the Board when meeting on the charter amendments on August 20th to bring each one up separately and let people to speak on each amendment separately. Rees Noran, 363 Madallion Blvd., said he had a meeting with the City Manager about bettering the communication and he was happy to learn that the City has hired someone to make that happen. Lauree Tyner, 4996 Miramar Avenue, commented on the Red Tide and said Public Works has been doing a good job at cleaning up the dead fish, people are aware and very appreciative. 6. CONSENT AGENDA A. Approval of Minutes: • May 15, 2018 Budget Workshop Meeting • May 22, 2018 Regular Workshop Meeting • June 12, 2018 Workshop Agenda Setting Meeting • June 12, 2018 Regular Meeting • June 13, 2018 Budget Workshop Meeting • June 14, 2018 Budget Workshop Meeting • June 19, 2018 Budget Workshop Meeting • June 26, 2018 Regular Workshop Meeting • July 11, 2018 Workshop Agenda Setting Meeting B. Approval of Temporary Designated Acting City Manager - Jonathan Evans, City Manager [Begin staff memo] Background Pursuant to section 5.3 in the City of Madeira Beach Charter, the premise of this letter is intended to appoint an acting city manager in my temporary absence. I will be out of town from Thursday, August 23, 2018, and returning back to work on Tuesday, August 28, 2018. In my temporary absence, I will appoint Planning and Zoning Director Linda Portal to serve in the position of Acting City Manager in my brief absence. However, I will be available telephonically and via email during my absence, and I will be monitoring both frequently. Fiscal Impact NIA Recommendation NIA BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 2018 Page 5 of 18 [End staff memo] Commissioner Douthirt made a motion to approve the Consent Agenda as published. Commissioner Oakley seconded the motion. ROLL CALL: Commissioner Douthirt ''YES" Commissioner Oakley "YES" Commissioner Hodges "YES" Vice-Mayor Weinstein "YES" The motion carried 4-0. 7. UNFINISHED BUSINESS 8. CONTRACTS/AGREEMENTS A. Update on New Website and Authorization to Proceed with Contracted Services - Curt Preisser, Public Information Specialist [Begin st.affmemo] Background At the May 22, 2018 meeting of Board of Commissioners, City Manager Jonathan Evans proposed developing a new website for the City of Madeira Beach. Mr. Evans accurately described the city's current website as being ''in desperate need of repair'', informed the Board that funding for the new website existed in the FY 2018 budget and recommended the Board of Commissioners to approve staff begin the process of developing the new website. Fiscal Impact No fiscal impact on the FY 2019 budget. The $21,000 cost of the website will be paid for from existing monies in the FY 2018 budget. Because the project will be completed, and payment made to the vendors in FY 2019, existing FY 2018 monies will be encumbered to allow for their disbursement in the new fiscal year. Recommendation The recommendation is for the Board of Commissioners to approve funding for the project allowing it to continue moving forward. [End st.aff memo] Curt Preisser, Public Information Specialist reported on Agenda Item 8.A. and showed a PowerPoint presentation. He said staff has been working with Network People and Media Garage to develop the new website and the target date for launching the new website would be by the end BOARD OF COMMISSIONERS MEETING Mll'il.JTES REGULAR MEETING August 14, 2018 Page 6 of 18 of November. The online survey closes on Friday and they are getting ready to schedule community focus group meetings. The more feedback on designing the new website, the better and more accurate job they can do. Commissioner Oakley made a motion to approve the funding for the project allowing it to continue moving forward. Commissioner Douthirt seconded the motion. Vice-Mayor opened to public comment. Robert Preston, 425 S. Baysbore Drive, commended Mr. Preisser for his presentation. ROLL CALL: Commissioner Oakley "YES" Commissioner Douthirt "YES" Commissioner Hodges "YES" Vice-Mayor Weinstein "YES" The motion carried 4-0. The Board of Commissioners recessed at 7:19 p.m. and reconvened at 7:30 p.m. B. Pinellas County Sheriff's FY 2019 Contract - Jonathan Evans, City Manager; Captain Leiner with the Sheriff's Office [Begin staff memo] Background The intent of this agenda item is to enter into an agreement with the Pinellas County Sheriff's Department for the provision oflaw enforcement services within the municipal boundaries of the City of Madeira Beach. The proposed term is from October 1, 2018 and continues in effect thereafter through September 30, 2019. The cost per year is $1,276,548.00, which results in a monthly payment of approximately $106,379; this represents a 3.08% increase from the previous year. A full cost breakdown and allocation is provided as an attachment to this particular memorandum. As part of this agreement, the Sheriff's office is responsible under this agreement to enforce all state, County and local laws and must bring the appropriate charges for violations of all laws and ordinances. The impact to the general fund is approximately $1,187,559, as $89,000 of the contract will be charged against the building fund: one contractual deputy is allocated exclusively on the weekends to ensure compliance with the Florida building code. Furthermore, staffhas requested that every quarter a commanding officer from the Pinellas County Sheriffs Department provide the Board of Commissioners with an update concerning community policing efforts and crime trends within the region. Fiscal Impact BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 2018 Page 7 of 18 In the proposed Fiscal Year 2019 Budget, $1,276,548.00 has been allocated for the purposes of funding the continuation of the law enforcement services agreement with the Pinellas County Sheriff's department. Recommendation The staffrecommends approval of the contract with the Pinellas County Sheriff's Department, and the scheduling of a workshop to discuss levels of service and community policing priorities. [End staff memo] City Manager Jonathan Evans reported on Agenda Item 8.B. He said one of the things done this year to offset some of the cost associated with the contract is that one specific day and one specific deputy on Saturdays is focused solely on enforcing the Florida Building Code. Based on that staff will be utilizing monies from the building fund, a strong and healthy fund, to offset the cost for service. The building fund will the transferring $89,000 to offset the cost for the contract. The contract also calls for the deputies and the community policing officers and other type costs shown in the cost breakdown such as for apparatus, and benefits, wages, etc. One ofthe benefits to having an arrangement with the Sheriff is that he graciously assigned a commanding officer, Captain Leiner, to serve almost in that capacity of the Chief, so if there is anything we would like as a Board or a community to enforce or do targeted enforcement we have that opportunity and we have an abundant amount of resources because we can tap into the resources that are available through the Sheriff's Department. Staff has no issues related to the contract and is satisfied with the provided services. Commissioner Douthirt questioned the one specific day on the weekend because the way it reads on the first page of the agreement it will be both days on the weekends to ensure compliance of the Florida Building Code. The City Manager explained that it is for only Saturdays on the weekends because there is no construction permitted on Sundays. Vice-Mayor Weinstein read language in the agreement regarding community policing and said it was her assumption in the last several years that one of the primary responsibilities for community policing is to get out in the neighborhoods and walking the streets. She lives in John's Pass Village and have not seen that in the last couple years, except for during an event. She asked if that had changed and perhaps needed to be enforced. Captain Leiner explained that part of the community policing is to get out in the community. They walk around and do bike patrol for he has seen them in John's Pass. When patrolling on bikes they ride in groups. He said that can be adjusted, make them more visible, and documented on the report to show that they are out there, the locations, and what they do. Commissioner Oakley said she has not seen them on a bike in years. Captain Leiner said they can address that. The City Manager said he has witnessed officers doing a bike patrol but from a visibility perspective the frequency could be adjusted. The Vice-Mayor opened to public comment. BOARD OF COMMISSIONERS MEETING MlNUTES REGliLAR MEETING August 14, 2018 Page 8 ofl8 Robert Preston, 425 S. Bayshore Drive, commented he had contact with the local offers several times and they have been very helpful. They may not be riding a bicycle, but they are in their cart and go in places that are very visible. Lauree Tyner, manager of the Snack Shack, commented that she always see officers in Archibald Park and they always do a great job addressing concerns there. Captain Leiner commented they always want to provide the most, highest level oflaw enforcement services and if there are any issues, no matter how major or minor to let them know. It can always be adjusted to make it happen. Commissioner Oakley made a motion to approve the Pinellas County Sheriff's Office contract for FY 2019. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Oakley "YES" Commissioner Douthirt "YES" Commissioner Hodges "YES" Vice-Mayor Weinstein "YES" The motion carried 4-0. C. Library Interlocal Agreement - Walt Pierce, Finance Director [Begin staff memo] Background This is a Pinellas Public Library Cooperative (PPLC) Interlocal Agreement between the City of Madeira Beach and Pinellas County. The Library Interlocal Agreement is attached. . Upon Commission approval, this signed Agreement needs to be forwarded to the Board of County Commissioners (BCC). The BCC will review the Agreement at their meeting on September 25, 2018. The new Interlocal Agreement will become effective on October 1, 2018 and will expire on September 30, 2023. This Agreement as stipulated by ::;ection 163.01 states that it is in the public interest to provide a free public library service for the use of the permanent residents of Pinellas County. The two parties to this agreement have determined that in order to most effectively utilize their separate powers, a cooperative effort in the form of an lnterlocal Agreement is needed. Fiscal Impact None to the City directly, however the Gulf Beaches Public Library receives an estimated $172,000 from the Pinellas Public Library Cooperative (PPLC). This assists in limiting the allocation that the City of Madeira Beach is required to contribute to maintain the Gulf Beaches Public Library: BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 20 I 8 Page 9 of18 Recommendation The recommendation is to approve the Library Interlocal Agreement. [End staff memo] Walter Pierce, Finance Director reviewed Agenda Item 8.C. Commissioner Douthirt made a motion to approve the Library Interlocal Agreement. Commissioner Oakley seconded the motion. ROLL CALL: Commissioner Douthirt "YES" Commissioner Oakley "YES" Vice-Mayor Weinstein "YES" Commissioner Hodges "YES" The motion carried 4-0. 9. NEW BUSINESS A. Ordinance 2018-06, Updating the Parking Code - t•t Reading - Linda Portal, Planning & Zoning Director [Begin staff memo] Background The Code ofOrdinances does not currently include language authorizing the enforcement ofposted parking areas on public rights-of-way. The proposed additional language would give the policing authorities the right to ticket for illegal parking. This is critical to the provision of safe access to and from the roadways by emergency services, delivery vehicles, public transit, public and private maintenance activities and private vehicles, and to the safe and orderly flow of traffic. Fiscal Impact Additional sigriage will be required for areas the City chooses to regulate for no-parking. However, the ordinance does not require the designation of specific areas and so until an inventory of desired no-parking zones is created, no costs can be estimated. Recommendation Planning Commission and Staff recommendation is for approval. [End staff memo] BOARD OF COMMISSIONERS MEETING MINlJTES REGULAR MEETING August 14, 2018 Page l0of18 City Clerk Clara VanBlargan read Ordinance 2018-06 by title only: ORDINA...~CE 2018-06 A..~ ORDINANCE OF THE CITY OF MADEIRA BEACH, Pl~'ELLAS COUNTY, FLORIDA PROVIDING FOR AMENDME:IST OF PART II - CODE OF ORDINA.~CES, CHAPTER 66 - TRAFFIC A.i"\TJl VEHICLES, ARTICLE III. - STOPPING, STANDING, PARKING (3), DIVISION 1. - GE1''ERALLY. ADDING A SECTION FOR PROHIBITED ON- STREET PARKING; PROVIDL~G FOR DEFL"'~TIONS; PROVIDING SIGNAGE REQUIREMENTS A..~ PROVIDING FOR PENALTY AND ENFORCEMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN IMMEDIATE EFFECTIVE DATE. Commissioner Oakley commented that they previously have gone over this item very thoroughly. The Vice-Mayor opened to public comment and there were none. Commissioner Oakley made a motion to approve Ordinance 2018-06 after first reading. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Oakley "YES" Commissioner Douthirt "YES" Commissioner Hodges "YES" Vice-Mayor Weinstein "YES" The motion carried 4-0. B. Ordinance 2018-08, Reaffrrming Existing Boundaries of Election Districts - 1st Reading- Clara VanBlargan, City Clerk [Begin staff memo] Background In accordance with City Charter: Section 3.2 (B), the Board of Commissioners is required by Ordinance every four years to either change the existing boundaries of its Election Districts if there is an imbalance of electors exceeding fifteen (15) percent in any of the four districts, or to affirm that the existing boundaries contain a balance of electors in any district. The Chart below show that from 2007 to 2018 there has been no significant change in the number of electors in any of the four election districts during that period and in the last four years, and that the City's election districts has contained a balance of electors that does not exceed a fifteen (15) percent difference in any of the four districts. Ordinance 2018-08 has been prepared to reaffirm the existing district boundaries. BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 2018 Page 11 of 18 Oty ofMldeln Bncb Electon Pw Oiltrict ~ Ord.1114 Onl.1128 Ord. 1014-11 Ord. 2018-08 (8/1412007) (6/10/2008) (10/14/2014) ~ (08/14/2018, 11t Readine) COMMISSION #of Percentage #of Percentage #of Percentage #of Percentace DISTRICT Voters Voters Voten Voters 1 841 2526% 841 25.26% 903 25.07 807 24.60% 2 638 1916% 798 23.97% 850 23.60 761 2320% 3 926 27.82% 814 24.45% 861 23.90 792 2420% 4 841 25.26% 841 25.26% 988 27.42 915 2790% Fiscal Impact The fiscal impact to Ordinance 2018-08 is the cost of publication for second reading and public hearing. The cost oflegal advertisements is budgeted in the FY 2018 budget. Recommendation The recommendation is for the Board of Commissioners to approve first reading of Ordinance 2018-08. A second reading and public hearing ofthe ordinance will be held on Tuesday, September 4, 2018 and properly noticed. [End staff memoJ City Clerk Clara V anBlargan read Ordinance 2018-08 by title only: ORDINANCE 2018-08 AN ORDINANCE OF THE CITY OF MADEIRA BEACH, FLORIDA, REAFFIRMING THE EXISTING BOUNDARIES OF SAID ELECTION DISTRICTS WITHIN THE CITY OF MADEIRA BEACH, FLORIDA, CONTAIN A BALANCE OF ELECTORS THAT DOES NOT EXCEED A FIFTEEN (15) PERCENT DIFFERENCE IN ANY DISTRICT, BY PROVIDING FOR READING BY TITLE ONLY; BY PROVIDING FOR REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH TO THE EXTENT OF SUCH CONFLICT; AND BY PROVIDING FOR AN EFFECTIVE DATE. City Clerk Clara VanBlargan reviewed Agenda Item 9.B. The Vice-Mayor opened to public comment and there were none. Commissioner Hodges made a motion to approve Ordinance 2018-08 after first reading. The motion was seconded by Commissioner Douthirt. BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 2018 Page 12 of 18 ROLL CALL: Commissioner Hodges "YES" Commissioner Douthirt "YES" Commissioner Oakley "YES'' Vice-Mayor Weinstein "YES" The motion carried 4-0. C. Resolution 2018-10, Establishing and Adopting a Civility Code- Clara VanBlargan, City Clerk [Begin staff memo] The Board of Commissioners discussed Resolution 2018-10, establishing a Civility Code, at its workshop meeting on August 6, 2018 and asked that the item be placed on the next regular meeting agenda for discussion and a vote. Background Civility is an integral component of a productive, functioning society in which all people are treated as equals regardless of age, gender, religion, racial or ethnic background, or creed. We are to value people from different cultures and to respect their different ideas and opinions. Adopting a Civility Pledge and placing it in various places of the Commission Chambers for all to see will show that we are committed to that pledge and will help serve as a reminder to all that the Pledge of Civility is an integral part of life. The proposed Pledge of Civility is embedded in respect and states: PLEDGE OF CIVILITY We will always show respect to one another. We will direct all comments to the issues before us. We will refrain from personal attacks. Fiscal Impact The fiscal impact will be the cost of the Civility Pledge signage. Recommendation The recommendation is for the Board of Commissioners to adopt Resolution 2018-10, establishing a Civility Code, and giving the City Clerk authorization to purchase Civility Pledge signage for the dais, podiums, and entrance or lobby area of the City Commission chambers. [End staff memo] BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 2018 Page 13 ofl8 City Clerk Clara VanBlargan read Resolution 2018-10 in its entirety, the title of which is as follows: RESOLUTION 2018-10 A RESOLUTION OF THE CITY OF MADEIRA BEACH, PINELLAS COUNTY, FLORIDA ESTABLISHING AND ADOPTING A CMLITY CODE; PROVIDING DIRECTIONS TO THE CITY CLERK; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. City Clerk Clara VanBlargan reviewed Agenda Item 9.C. The Vice-Mayor opened to public comment and there were none. Commissioner Oakley made a motion to adopt Resolution 2018-10, establishing a Civility Code, and giving the City Clerk authorization to purchase Civility Pledge signage for the dais, podiums, and entrance or lobby area of the City Commission chambers. Commissioner Douthirt seconded the motion. ROLL CALL: Commissioner Oakley "YES" Commissioner Douthirt "YES" Commissioner Hodges "YES" Vice-Mayor Weinstein "YES" The motion carried 4-0. D. Resolution 2018-11, Adoption of Legislative Priorities-Jonathan Evans, City Manager (Begin staff memo] Background The City of Madeira Beach has made a commitment to actively pursue appropriations through the state legislature to assist in addressing infrastructure challenges, as well as to petition for funding associated with the city's beach groins and replacing the city's sports lighting systems located at the city's municipal complex. Furthermore, additional monies for the treatment of stormwater runoff, and improvements to collector and distributor roadways as well as local roadways are necessary investments that the city will need to embark upon in the upcoming years. City st.aff working in collaboration with the city's lobbying consultant, Suskey Consulting, LLC and the Office of the City Manager, will actively seek direct budget appropriations for members of the Pinellas County Legislative Delegation, and work with other state regulatory agencies to BOARD OF COMMISSIONERS MEETING MINL'TES REGULAR MEETING August 14, 2018 Page 14 of 18 attempt to effectuate change and ensure that home rule is preserved. Below you will find the important Florida Legislative Session Dates. 2018-2019 State Legislative Calendar AUGUST 1, 2018 l\IARCH 1, 2019 DEADLINE FOR FILING CLAL1\'I BILLS DEADLINE FOR APPROVING FINAL (SENATE RULE 4.81(2)) DRAFTS OF GENERAL BILLS M1D JOINT RESOLUTIONS, INCLUDING COMPAA"lON BILLS (SENATE) AUGUST 28, 2018 March S, 2019 FLORIDA'S PRIMARY ELECTION Regular Session convenes (Art. III 3(b), Fla. Const.) noon; deadline for filing b11ls for introduction (Senate Rule 3.7(1)) NOVEMBER 6, 2018 April 20, 2019 FLORIDA'S GENERAL ELECTION All bills are immediately certified (Senate Rule 6.8 and House Rule l 1.7(i)). Motion to reconsider made and considered the same day (Senate Rule 6.4(4)). NOVEMBER 20, 2018 April 23, 2019 LEGISLATURE ORGA...~IZATION 50th day- Last day for regularly scheduled SESSION (ART. III 3(A), FLA. CONST.) committee meetings (Senate Rule 2.9(2)) DECEMBER-FEBRUARY TBD INTERIM LEGISLATIVE COMMITTEE MEETINGS JANUARY 8, 2019 April 28, 2019 FLORIDA'S L""AUGURATION 55th day- No House bills on second reading CEREMONY may be taken up and considered by the House (House Rule 10.18) JANUARY 25, 2019 May 1, 2019 DEADLINE FOR SUBMITTL~G 58th day- The House may consider only: (a) REQUESTS FOR DRAFTS OF returning messages, (b) conference reports, GENERAL BILLS AND JOINT and (c) concurrent resolutions (House Rule RESOLUTIONS 10.09) May 3,2019 60th day- Last day of Regular Session (Art. III, 3(d), Fla. Const.) Fiscal Impact BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 2018 Page 15 of18 In the proposed FY 2019 Budget, $48,000 is allocated for Suskey Consulting, LLC (City Lobbyist) to assist the City of Madeira Beach in lobbying members of the State Legislature. In the event that a grant or a legislative appropriation is available, staff will seek Board authorization prior to committing the City to any terms or conditions. Recommendation The City of Madeira Beach recommends that the Board of Commissioners adopt Resolution 2018- 11. [End staff memo] City Clerk Clara V anBlargan read Resolution 2018-11 by title only: RESOLUTION 2018-11 A RESOLUTION OF THE CITY OF MADEIRA BEACH, PINELLAS COUNTY, FLORIDA, ADOPTING TOP LEGISLATIVE PRIORITIES FOR FISCAL YEAR 2019 STATE LEGISLATIVE SESSION. City Manager Jonathan Evans reviewed Agenda Item 9.D. He explained that this item establishes legislative priorities that were discussed at previous sessions with the Board. This does not commit or bind the City in any way. It basically outlines what the marching orders are from staff and the lobbyist we have that will go and see if we can effectively get assistance from Tallahassee. Adoption of the resolution puts teeth behind it and allows staff to circulate this with members of our legislative delegation. The City Manager and City Attorney addressed questions and comments from the Board. The Vice-Mayor opened to public comment Comments were made from the audience but could not be heard on the livestreaming video. They did not speak from the podium. Commissioner Oakley made a motion to adopt Resolution 2018-11. Commissioner Hodges seconded the motion. ROLL CALL: Commissioner Oakley "YES" Commissioner Douthirt "YES" Commissioner Hodges "YES'' Vice-Mayor Weinstein "YES" The motion carried 4-0. 10. STAFF REPORTS BOARD OF COMMISSIONERS MEETING Mn-.1..,'TES REGCLAR MEETI~G August 14, 2018 Page 16of 18 A. Surplus of Old Fire Truck Vehicle, P25 - Jay Hatch, Recreation Director [Begin staff memo] Background The Recreation Department is seeking permission to explore the viability of transferring the soon to be decommissioned fire truck to the Recreation Department. The intention ofthe transfer would be to utilize the fire truck, with City of Madeira Beach branding, as a parade vehicle, mobile playground, and for special events/rentals. The uses of the vehicle could include but not be limited to: • Mobile recreational activities within and around the City of Madeira Beach, • Attendance at special events to bring awareness to the City of Madeira Beach • Parade activities • Public safety initiatives • Event rentals Additional future improvements to the truck could potentially allow for the service of food and beverages creating additional revenue opportunities for the City of Madeira Beach. The intention of exploring the viability of this transfer is to speak with potential stakeholders and sponsors to engage interest in utilizing the vehicle as well as estimating the cost related to using the vehicle for these and other purposes. Fiscal Impact The fiscal impact at this time is unknown. If approved, a full report will be prepared with the estimated yearly costs of gas, tires, oil and other regularly scheduled maintenance, as well as any other proposed modifications to the truck so it may be utilized for additional purposes. [End staff memo] Jay Hatch, Recreation Director, reviewed Agenda Item 10.A. The City Manager answered questions from the Commission and said there are creative opportunities available. Staff would like an opportunity before having the Board surplus the vehicle to work on putting together a plan as to what the cost would be to maybe wrap the vehicle or make some improvements, etc. and bring that to the Board to consider. Commissioner Oakley commented that she saw no revenue value in doing this, Commissioner Douthirt stressed concerns about the liability aspect, Vice-Mayor Weinstein inquired as to who would need to be the licensed driver of the vehicle, and Commissioner Hodges commented it was worth checking into, it is something different, and to just move on from there. Following discussion, Director Hatch said he will address all concerns ofthe Board in the plan and if it is found that one of them is out of the ballpark then staff will move on.  BOARD OF COMMISSIONERS MEETING MINUTES REGULAR MEETING August 14, 2018 Page 17 of18 11. REPORTS/CORRESPONDENCE • City Commission • City Attorney • City Manager The City Manager reported that in previous budget discussions with the Board the conversation came up in regard to the grant that the City received for the docks here. In a public forum staff needs to provide information on that and ask the Board to vote whether or not to return the grant money back to the granting agency or to proceed forward because staff has to respond by to the granting entity by the end of September. This item can be added to the August 20th Board meeting. Commissioner Oakley commented that if the money can only be used here then give the money back and Vice-Mayor Weinstein agreed. Commissioner Oakley made a motion to return the grant money received to the granting entity for the docks that were going to be built at City Hall and Archibald Park. Commissioner Douthirt seconded the motion. The Mayor opened to public comment and there were none. ROLL CALL: Commissioner Oakley "YES" Commissioner Douthirt "YES" Commissioner Hodges "YES" Vice-Mayor Weinstein "YES" The motion carried 4-0. The City Manager reported that they had conversation with each Board member concerning the ongoing negotiations with the International Association of Firefighters. Tonight, he was going to request that the Board and staff go into an executive session to discuss the terms and conditions to what the proposed agreement would be but in his conversations with the City Attorney and looking at the Statute more in detail, they believe to error on the side of caution and recommend that we not go into an executive session because the language specifically speaks to pending litigation whereby legal action has already been filed that you get to cover in a shade session. They will continue negotiating in good faith with the firefighter's union and then meet with each member of the Board individually on what is occurring. In the event that it is believed we are close to an agreement those terms and conditions will be brought to the Board at a workshop in hopes of getting this resolved and ratified prior to the end of the fiscal year. • City Clerk BOARD OF COMMISSIONERS MEETING MI1''UTES REGULAR MEETING August 14, 2018 Page 18 of 18 12. ADJOURJ.'\"'MENT Vice-Mayor Weinstein adjourned the meeting at 8:20 p.m. ATTEST: .- \ ".. .. ......