Board of Commissioners Regular Workshop Meeting

THE CITY OF MADEIRA BEACH, FLORIDA PUBLIC NOTICE BOARD OF COMMISSIONERS WORKSHOP MEETING The Board of Commissioners of the City of Madeira Beach, Florida will meet at City Hall, located at 300 Municipal Drive, Madeira Beach, Florida to discuss the agenda items of City Business listed at the time indicated below. 2:00 P.M. TUESDAY, NOVEMBER ZS, 2014 AUDITORIUM CALL TO ORDER - The meeting was called to order at 2:04 p.m. ROLL CALL MEMBERS PRESENT: Travis Palladeno, Mayor Nancy Hodges, Vice-Mayor Terry Lister, Commissioner District 1 Elaine Poe, Commissioner District 3 Pat Shontz, Commissioner District 4 STAFF PRESENT: Shane Crawford, City Manager (CM) Thomas Trask, City Attorney (CA) Aimee Servedio, City Clerk (CC) Vince Tenaglia, Finance Director (FD) Dave Marsicano, Central Services Director (CSD) Lynn Rosetti, Community Development Director (CDD) Doug Andrews, Director of Parks, Recreation, and Events (DPRE) 1. TOPICS: A. PRESENTATION FROM SWAT (STUDENTS WORKING AGAINST TOBACCO) SWAT: This group travels around the county and presents on the dangers of tobacco and addresses issues specifically related to young people. The proceeded to give a presentation on flavored tobaccos that target a younger audience. B. PRESENTATION FROM CITY OF INDIAN ROCKS BEACH, COMMISSIONER KENNEDY, MPO (METROPOLITAN PLANNING ORGANIZATION) OF THE BEACHES TO DISCUSS THE ROLES AND RESPONSIBILTIES OF THE MPO Commissioner Kennedy: As the new representative, she wants to be very proactive. She has explained the unification to the Board beforehand. At the first unified meeting, future road improvements were discussed. Every July, there is an application process through the MPO - she asked the Board and the Staff to look for any problems that need to be repaired. Sarah Ward is the Interim Manager for the 11/25/2015 Workshop Meeting MPO. Ms. Kennedy wrote a letter to Senator Nelson for aid and on October 28th, he responded with about ten different grants that can be used for some of the improvements she mentioned in the letter. If we can't get the money through the MPO, we could potentially get money through the grants Senator Nelson recommended, or through the Restore Act. This area hasn't had a representative in some time, so we are stilt trying to put together some plans and improvements up and through 2035. If you have any projects you have in mind, she asks that the Board or Staff to let her know. The packets that she presented to the Board simply describe some of the processes for the MPO. She also included a list of acronyms so everyone can keep all of the different organizations and programs straight. She also included letters she has written to the Senator. Mayor Palladeno: Asked to set up a meeting between himself, the CM and the MPO Interim Manager, Sarah Ward, to go over some ideas. C. DISCUSSION ON THE MEDICAL MARUUANA AMENDMENT CA: The referendum failed, there has been a little bit of slow down with cities adopting ordinances and resolutions in reference to medical marijuana. There need to be a few tweaks, but we will keep moving forward. The ordinance would make medical marijuana a special exception use and there would be number of different conditions attached to that - no loitering, high security, certain distance from school, church, etc. The current ordinance prohibits drive through and delivery services. The permit can also be revoked if the business has more than three violations in a year. The CA and CDD are looking for areas in which these dispensaries are being allowed. They have found the working point of 900 ft between dispensaries in a C3 zoning district. With the Board' direction, this can be presented as early as the first meeting in January. Mayor Palladeno: It's probably going to happen a lot quicker than you think - about 58% voted in favor and even though it failed, it was only 2% from the required 60%. Commissioner Poe: Asked for a copy of the ordinance and CA Trask provided it. Commissioner Lister: If we evoke the higher footage distance, a dispensary would not be allowed in the city and we could face fines? The CA said that was correct and that was a possibility. Commissioner Poe: This is going on the next Planning Commission agenda as well, correct? CM: Yes, this is scheduled for them to go over as well before it is presented to the Board. Consensus was to proceed on the Ordinance. D. DISCUSSION ON TAMPA RIVERWALK ISSUE AND ORDINANCE CM: Was recently interviewed before the passage of Riverwalk about how the City policies alcohol consumption on the beach. Tampa Riverwalk is a section of Tampa on the water with a few establishments that sell alcohol. They created a "universal cup" that allows patrons to have a drink at 11/25/2015 Workshop Meeting one place and take it with them to the next as long as they stay within a designated area. He sees the option as a better alternative than creating a wet zone in John's Pass. He thinks it is worth looking into and if vendors from John's Pass are interested, they should contact the Board. Bay News 9 wanted to interview and see if Madeira will move in a similar pattern and create such an area in John's Pass. He asked the Board what they wanted to do and if they would be interested in proceeding. The City of Tampa is a much larger entity but they have a division that regulates the Riverwalk. The CM spoke with Deputy Luckett, the Community Policing Officer, and he also sees this as a much better option than creating a wet zone. Mayor Palladeno: How can you regulate everyone? Would each t-shirt shop start selling alcohol? CM: No, this is different from a wet zone. In a wet zone, any person can come, park their car, and open a beer. With this type of regulation, patrons would buy alcohol from a certain vendor and be allowed to travel with it in hand to the next establishment. He doesn't know if this would start a chain reaction for every business to start selling alcohol, but that is already somewhat happening over at John's Pass. V-M Hodges: Is there a way for us to do a trial period and if it doesn't work, revoke it? CM: That is certainly possible - it would require some overhead cost, but if you would like to proceed and the John's Pass Association approaches you with interest, we can set a certain trial period. Commissioner Shontz: Would people be allowed to bring their beverages into other establishments that are not food related? CM: That could be regulated. He thinks it is worth letting the Association know about it and if they are interested, they can approach the Board and it can be decided then. Commissioner Poe: Condos and neighborhoods around that area already hire security on weekends and some nights- what will we do to up enforcement? Won't this make the situation worse? CM: The crowds are already there - enforcement is an issue and we would have to find a way to strengthen that. Mayor Palladeno: This is a family-oriented area. We do not want to attract more night life. Commissioner Lister voiced concern about liability. CA: This is coming before the Board to let them know since they are the zoning authority. Much like an alcohol permit license, there are certain criteria and it can only be denied (if requested) if it violates one of the five criteria as per City Charter. E. DISCUSSION ON PROPOSED FLORIDA DEPARTMENT EMERGENCY MANAGEMENT (DEM) FEDERALLY FUNDED SUBGRANT AGREEMENT FMA 2013-044 WITH THE CITY OF MADEIRA BEACH COD: This is in regards to the most severely damaged properties from natural disaster. We would work with the state to authorize payment and the state would then reimburse the City. The engineering 3 I 11/25/2015 Workshop Meeting consultant will oversee the grant and those requesting permits would be submitted. The hierarchy and process is as follows: FEMA > State Department> Emergency Management> City> Applicant. Mayor Palladeno: Commended her hard work on this, out of 9 applied for, 8 were shortlisted. That is tremendous and he thanked her. Can we move this forward by consensus? CA: No, it would have to be done at a Regular Meeting because it needs a vote on another agreement. Both would be brought back to the Board at the same time to have a vote. F. MINOR PROPOSED AMENDMENTS TO RENTAL INSPECTION ORDINANCE CM: We ran into one issue with the scheduling of inspections. The ordinance reads that after application, the inspection would be done in fifteen (15) days. This is unrealistic with our staffing. This would be changed so the scheduling would be more realistic with our available resources. G. DISCUSSION ON UPDATE OF EMPLOYEE MANUAL CM: The old manual did not have Christmas Eve and New Year's Eve off. Because of this, there was language that allowed the Friday after Christmas (if it occurred on a Thursday) and Monday (if Christmas fell on a Tuesday). The request for the eve holidays was actually approved by the Civil Service Commission and the Board of Commissioners last year. The second issue was a retroactive inclusion of ICMA benefits during the successful completion of an employee's probationary period. This is simply allows any benefits accrued during the six (6) or nine (9) month period and retrogrades benefits back to the date of hire. This was approved last year, but was never codified in the actual manual. H. DISCUSSION ON EMPLOYEE HOLIDAY WEEKS CM: Informed the change that was made and actually benefited. Supervisory and managerial issues have created difficult situation. At the Department Head meeting this morning, Wednesday and Thursday are holidays. But he's stuck at what to do - he may have to deny holidays. The problem with giving them these Fridays is that they happen back to back. He thinks that those two Fridays should be benefit time (if they don't want to come in and have CM approval). There are implications if you name these holidays. Those who would have to work would get holiday pay. It is up to the Board if they want to give these days -which they by all means do not have to - staff is happy, and there have been issues with the building. Commissioner Lister wanted to give the first Friday off. After further discussion, it was decided by the Board that the employees have dealt with a lot this last year, and with all the building issues, they think it would be nice to reward all of their hard work and dedication to the City. Consensus was to declare the day after Christmas an employee holiday and the day after New Year's would be optional but benefit time would be used to take that day off. 11/25/2015 Workshop Meeting  I. DISCUSSION ON CHANGES TO FEE SCHEDULE FOR RECREATION DEPARTMENT CM: Introduced Doug Andrews, the Director of Parks, Recreation, and Events. DPRE: Presented the new fee schedule for the new recreation room rentals, child care programs, and athletic rentals. The recreation rooms will be rented on an hourly basis and will have two different rates: residents and non-residents. The set-up and clean-up times are incorporated into the hourly count for room rates. They have taken diagrams of the recreation center to other companies to get an idea for figures. They hope to have weddings, birthday and retirement parties and conferences at the new building. The athletic fields are also rented by field and are divided by resident and non-resident rates. There will also be a multi-tournament discount in which hold two or more tournaments a year will receive a discounted rate. He then described the positions and functions of the department. There are three full-time employees (Leisure Services Director, and Marketing Coordinator, and Athletic Director) with two part-time employees - one in child care and one helping out with the special events. The whole set-up is a work in progress - we wanted to have some figures and procedures in place before we moved over to the new building. If we find that certain things are not working out, they can be adjusted as needed. 2. ADJOURNMENT -The meeting was adjourned at 3:46 p.m . Date approved: \ ~ - q - \~ :z:~ Travis Palladeno, Mayor ~~£--~------ Submitted by Aimee Servedio, City Clerk sl 11/25/2015 Workshop Meeting