City Council

City of Madelia City Council Meeting Monday, May 23, 2016 A regular meeting of the Madelia City Council was held on May 23, 2016 at 6:30 pm. The meeting was called to order by Mayor Mike Grote, all members were present. A Motion was made by John Nelson and seconded by Dave Whitney to approve the agenda. Voting in favor of said motion, Mike Grote, Andy Gappa, John Nelson and Larry Schickling and Dave Whitney. Voting against none, motion carried. A Motion was made by Larry Schickling and seconded by Andy Gappa to approve the minutes of the May 9, 2016 meetings. Voting in favor of said motion, Mike Grote, Andy Gappa, John Nelson and Larry Schickling and Dave Whitney. Voting against none, motion carried. A Motion was made by Andy Gappa and seconded by Larry Schickling to approve the bills as listed. Voting in favor of said motion, Mike Grote, Andy Gappa, Dave Whitney, John Nelson and Larry Schickling. Voting against none, motion carried. Mayor Mike Grote introduced the Madelia Boy Scouts. He shared a few of the governmental responsibilities of the Council and invited the Boys Scouts to observe the meeting and to ask questions if necessary. A Motion was made by Andy Gappa and seconded by John Nelson to approve the Madelia Sportsman Club installing an Archery Range, located on City property known as Outlot D. The sportsman Club will be responsible to maintain and operate this site at no expense to the City. They will be expected to provide Archery & Bowhunter Range Guidelines. The City will provide the labor, materials and equipment to assist in developing the road and range (this would be materials at the compost site). Voting in favor of said motion, Mike Grote, Andy Gappa, John Nelson and Larry Schickling and Dave Whitney. Voting against none, motion carried. A Motion was made by Andy Gappa and seconded by Dave Whitney to adopt a Social Media Policy- this will ensure the Web Site to be used in an efficient, ethical and lawful manner pursuant to all existing City and departmental policies. The Assistant City Administrator will be responsible for monitoring this site. Voting in favor of said motion, Andy Gappa, John nelson, Larry Schickling, Dave Whitney and Mike Grote, Voting against none, motion carried. A Motion was made by John Nelson and seconded by Andy Gappa to adopt a Fire/EMS Social Media Policy, this policy is a supplement to the City’s Social Media Policy, however, this policy will provide more specific guidance on Fire/Ambulance issues. Voting for said motion; Mike Grote, John Nelson, Andy Gappa, Larry Schickling and Dave Whitney. Voting against none, motion carried. A Motion was made by Andy Gappa and seconded by Larry Schickling to adopt the Record Retention Schedule provided by the Minnesota Historical Society – State Archives Department. This schedule establishes a minimum retention period for city records based on their administrative, fiscal, legal and historical value. Voting in favor of said motion, Mike Grote, Andy Gappa, John Nelson and Larry Schickling and Dave Whitney. Voting against none, motion carried.  A Motion was made by Dave Whitney and seconded by John Nelson to adopt Resolution 2016-08 – Appointing Christine Fischer, Assistant City Administrator, as the “Responsible Authority” – for monitoring the City’s records and their retention schedules. Voting in favor of said motion, Mike Grote, Andy Gappa, John Nelson and Larry Schickling and Dave Whitney. Voting against none, motion carried. A Motion was made by John Nelson and seconded by Larry Schickling to accept the resignation of Street Superintendent, Mark Blekestad, as of June 30, 2016. Voting in favor of said motion, Mike Grote, Andy Gappa, Larry Schickling and Dave Whitney with John Nelson voting against said motion, motion carried. A Motion was made by Dave Whitney and seconded by John Nelson to approve hiring Nathan Gappa as Street Maintenance Worker with an hourly wage of $ 19.88 and a start date of June 6, 2016. Voting in favor of said motion, Mike Grote, John Nelson and Larry Schickling and Dave Whitney. Voting against none, motion carried, with Andy Gappa abstaining. A Motion was made by Andy Gappa and seconded by Dave Whitney to approve Friday City Hall office hours of 8:00 am to 4:00 pm. Voting in favor of said motion, Mike Grote, Andy Gappa, John Nelson and Larry Schickling and Dave Whitney. Voting against none, motion carried. With no further business before the City Council, a Motion was made by Larry Schickling and seconded by Andy Gappa to adjourn the meeting. Voting in favor of said motion, Mike Grote, Andy Gappa, John Nelson and Larry Schickling and Dave Whitney. Voting against none, motion carried. Meeting was adjourned. Jane Piepgras, City Administrator, City of Madelia Typed this 12th day of May 2016. **All Madelia City Council Meetings are video taped and are available for review during normal business hours in the Madelia City Hall. Meeting minutes are typed as a general synopsis of the meetings and are provided as a general guide of the discussions and decisions for the Madelia City Council. The video of all meetings controls over any typed minutes, and any discrepancy shall be determined in favor of the recorded meeting.