City Council

City Council Meeting Monday, July 26, 2021 The meeting was called to order by Mayor Mike Grote. Those in attendance were Mike Grote, Cody Eager, Andrew Gappa, Dave Whitney and Glen Christensen. Others presented were Patrick Casey, City Attorney, Chris Fischer, Chief Prescher, Heather Utz, Jim Petersen, Travis Bottelson, Adam Jacobs, Lee McCabe, Kathy Guyer and Michelle VanHee. A Motion was made by Cody Eager and seconded by Glen Christensen to approve the Consent Items with one added agenda item: Take appropriate action on Watonwan County Auditor letter regarding Parcel ID# 17.100.1430 for forfeiture property. Voting in favor of said motion; Mike Grote-Yes, Cody Eager-Yes, Andy Gappa-Yes, Glen Christensen-Yes and Dave Whitney - Yes. Motion was approved. Check Issue Check Payee Amount Date Number 7/26/2021 68239 AMAZON CAPITAL SERVICES 106.38 7/26/2021 68240 AMERICAN SANDBLASTING, INC 73,850.00 7/26/2021 68241 AUGUST SCHELL BREWING CO 274.40 7/26/2021 68242 AUTOMATIC SYSTEMS INC 3,609.30 7/26/2021 68243 BERGEMAN, BRIAN 51.64 7/26/2021 68244 BOECKMAN, DARLENE 50.00 7/26/2021 68245 BOLTON AND MENK INC 32,150.00 7/26/2021 68246 BUSINESS CARD SERVICES 438.79 7/26/2021 68247 COMCAST 2.19 7/26/2021 68248 CV RENTALS 2,062.69 7/26/2021 68249 DESIGN HOME CENTER 5,000.00 7/26/2021 68250 FLEET AND FARM SUPPLY INC 38.96 7/26/2021 68251 G & K RENTAL 6,415.10 7/26/2021 68252 GM CONTRACTING, INC 275,081.23 7/26/2021 68253 GRAINGER 2,232.64 7/26/2021 68254 HAWKINS INC 24,460.95 7/26/2021 68255 HOPE & FAITH 223.37 7/26/2021 68256 JOHNSON BROTHERS LIQUOR CO 718.90 7/26/2021 68257 KNUTSON & CASEY 4,980.00 7/26/2021 68258 LEAGUE OF MN CITIES INS TRUST 1,000.00 7/26/2021 68259 LOCHER BROS INC 7,850.75  7/26/2021 68260 MARCO TECHNOLOGIES, LLC 399.00 7/26/2021 68261 MINNESOTA PAVING & MATERIALS 267.85 7/26/2021 68262 MINNESOTA VALLEY TESTING LABS 420.50 7/26/2021 68263 MUNICIPAL EMERGENCY SERVICES 102.00 7/26/2021 68264 OUTHOUDT, KELLY 80.00 7/26/2021 68265 PERA 183.50 7/26/2021 68266 PHILLIPS WINE & SPIRITS CO 7,458.86 7/26/2021 68267 PIONEER BANK 2,838.00 7/26/2021 68268 PREFERRED PRINTING 17.50 7/26/2021 68269 RITE-ACCOUNTING DEPARTMENT 454.20 7/26/2021 68270 SCHMIDT SIDING & WINDOW 424.81 7/26/2021 68271 SHELLEES GREENHOUSE 55.60 7/26/2021 68272 SOUTH CENTRAL ELECTRIC ASSO 69.64 7/26/2021 68273 SQUADS PLUS 200.00 7/26/2021 68274 ST JAMES PLAINDEALER 66.95 7/26/2021 68275 STAAB CONSTRUCTION CORP. 56,870.80 7/26/2021 68276 STREICHERS POLICE EQUIPMENT 940.00 7/26/2021 68277 TASC 623.00 7/26/2021 68278 TOW DISTRIBUTING A-B BRANDS 2,662.85 7/26/2021 68279 VAN HEE MEDIA LLC 200.00 7/26/2021 68280 WATERVILLE FOOD & ICE 109.80 7/26/2021 68281 WATONWAN COUNTY 23.99 Total 515,066.14 A Motion was made by Cody Eager and seconded by Andy Gappa to approve Resolution 2021-18 for giving preliminary approval for the issuance of GO Capital Improvement Plan bonds in an amount not to exceed $2,800,000 and adopting the City of Madelia, MN Capital Improvement Plan. This GO Bond is for the Government Center. The bid for the Government Center was awarded to PHLAG Holdings LLC on July 12th, 2021 in the amount of $3,106,000.00 w/contingency of $150,000 = $3,256,000.00. The RFP was for Land Acquisition, Design and Construction of a Municipal Building to house City Hall, Council Chambers, Police and Fire Department. Square footage of the required space was based on a feasibility study that Wold Architects did with the staff. Voting in favor of said motion; Mike Grote-Yes, Andy Gappa-Yes, Glen Christensen - Yes, Dave Whitney and Cody Eager-Yes. Motion was approved. A Motion was made by Andy Gappa and seconded by Glen Christensen to approve Resolution 2021-19 a Resolution approving limited Use Permit No. 8305-0005 with the Minnesota Department of Transportation for the Madelia sign located on Hwy 15. Voting in favor of said motion; Mike Grote-Yes, Andy Gappa-Yes, Glen Christensen- Yes and Cody Eager-Yes – and David Whitney - Yes. Motion was approved. A Motion was made by Andy Gappa and seconded by Cody Eager to approve Pay Request #1 for $275,081.23 for GM Contracting. The project is 99% complete. The balance to complete the project is $1,125.96 plus retainage of $14,477.96. Voting in favor of said motion; Mike Grote-Yes, Andy Gappa-Yes, Glen Christensen - Yes, Dave Whitney-Yes and Cody Eager-Yes. Motion was approved. A Motion was made by Dave Whitney and seconded by Glen Christensen to approve deferred assessments for the 2020 Street and Utility Improvements under Minn State. §§ 435.193 to 435.195 for Parcel ID: 17.027.0600, address: 12 Fifth Street NE, Francisca Martinez. Voting in favor of said motion; Mike Grote-Yes, Andy Gappa-Yes, Glen Christensen - Yes, Dave Whitney-Yes and Cody Eager-Yes. Motion was approved. A Motion was made by Cody Eager and seconded by Andy Gappa to approve awarding the RFP bid to Elite Electrical for electrical work at the campground expansion in the amount of $22,871.00. RFP was advertised for electrical work for the campground expansion. One bid was received by Monday, July 12, 2021, at 1:00p.m. from Elite Electrical Innovations. Bid was read and discussed with Chris Trembly and Joe Wacker (Light Plant), Wade Johnson and Josh Henry. Elite Electrical bid is $22,871.00. Municipal Light Plant will be furnishing the wire that is needed and assisting with the process. This contribution to the project from the Light Plant is a cost saving of over $20,000.00. Voting in favor of said motion; Mike Grote-Yes, Andy Gappa-Yes, Glen Christensen - Yes, Dave Whitney-Yes and Cody Eager-Yes. Motion was approved. A Motion was made by Dave Whitney and seconded by Glen Christensen to approve advertising the RFP for concrete work at the campground expansion. The scope of work will be to pour concrete for 28 pedestals and 2 panel sites. The bid date is August 9th, 2021. Voting in favor of said motion; Mike Grote-Yes, Andy Gappa-Yes, Glen Christensen - Yes, Dave Whitney-Yes and Cody Eager-Yes. Motion was approved. A Motion was made by Andy Gappa and seconded by Cody Eager to approve Pay Request No. 5 in the amount of $56,870.80 for the Wastewater Treatment Facility Improvements to Staab Construction. Voting in favor of said motion; Mike Grote-Yes, Andy Gappa-Yes, Glen Christensen – Yes and Cody Eager-Yes. Motion was approved. Dave Whitney abstained from vote. A Motion was made by Dave Whitney and seconded by Cody Eager to respond to the Watonwan County Auditor letter regarding Parcel ID# 17.100.1430 (Royce Property). The Council would like to acquire the property for municipal purpose of redevelopment. Voting in favor of said motion; Mike Grote-Yes, Andy Gappa-Yes, Glen Christensen - Yes, Dave Whitney-Yes and Cody Eager-Yes. Motion was approved. With no further business before the Council, A Motion was made by Dave Whitney and seconded by Cody Eager to adjourn the meeting. Voting in favor of said motion; Mike Grote-Yes, Cody Eager-Yes, Andy Gappa-Yes, Dave Whitney-Yes and Glen Christensen-Yes. Motion was approved. Typed this 30th day of July 2021 Chris Fischer, City Administrator **All Madelia City Council Meetings are available for review on the City of Madelia’s YouTube Channel. Meeting minutes are typed as a general synopsis of the meetings and are provided as a general guide of the discussions and decisions for the Madelia City Council. The video of all meetings controls over any typed minutes, and any discrepancy shall be determined in favor of the recorded meeting.