City Council Special Meeting

City Council Special Meeting Madison Heights, Michigan June 20, 2022 A City Council Special Meeting was held on Monday, June 20, 2022 at 6:00 PM at Fire Station 1 Training Room - 31313 Brush Street PRESENT Mayor Roslyn Grafstein Councilwoman Toya Aaron Councilman Sean Fleming Councilman David Soltis Councilor Quinn Wright ABSENT Mayor Pro Tem Mark Bliss Councilor Emily Rohrbach OTHERS PRESENT City Manager Marsh Deputy City Manager/Police Chief Haines City Clerk Rottmann Fire Chief Lelito DPS Director Almas Meeting Open To The Public. There were no members of the public wishing to speak. CM-22-204. Civic Center Plaza and Fire Station 2 Renovation Project Bid. City Manager Marsh said the purpose of this meeting is to consider: 1. Approval of construction bids that came in for the Civic Center Plaza and Fire Station 2 Renovation Project with a total project cost of $14.5million as submitted; 2. Waiving regulations or procedures pertaining to purchasing as in the interest of the City to do so under the City's competitive bid process and approve bid package 3, Bid package 4, and Bid package for Fire Station #2 as Frank Rewold and City Staff recommend; and 3. Amending the FY2023 Budget to increase the Capital Projects Funds (Fund 468 and 470) from $12,772,195 to $$14,515,321. Discussion followed on the following topics: inclusion and input from the Active Adult Center users; cost of materials; additions to the project; reason for need to waive the 1 06-20-22 purchasing procedures and regulations; use of union contractors; and project design and layout of Fire Station #2. CM-22-205. Amend FY 2023 Budget. Motion made by Councilwoman Aaron, Seconded by Councilman Soltis, to amend the FY 2023 Budget to increase the Capital Project Funds (Fund 468 and 470) from $12,772,195 to $14,515,321. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss, Councilor Rohrbach Motion Carried. CM-22-206. Amend Contract with Partners In Architecture (PIA). Motion made by Councilor Wright, Seconded by Councilwoman Aaron, to amend the contract with PIA to include the total project cost of up to $14.5 million. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss, Councilor Rohrbach Motion Carried. CM-22-207. Waive Regulations Pertaining to Purchasing. Motion made by Councilwoman Aaron, Seconded by Councilman Fleming, to waive regulations or procedures pertaining to purchasing as in the interest of the City to do so under the City's competitive bid process and approve bid package 3, Bid package 4, and Bid package for Fire Station #2 as Frank Rewold and City Staff recommend. Voting Yea: Mayor Grafstein, Councilwoman Aaron, Councilman Fleming, Councilman Soltis, Councilor Wright Absent: Mayor Pro Tem Bliss, Councilor Rohrbach Motion Carried. Lauren Lee, Partners in Architecture, gave a presentation on the final design and layout for the Civic Center Plaza and Fire Station #2 renovation project. CM-22-208. Adjournment. There being no further business, the meeting was adjourned at 6:30 p.m. Roslyn Grafstein Cheryl E. Rottmann Mayor City Clerk 2 06-20-22