Parks & Recreation Advisory Board Meeting

Parks & Recreation Advisory Board Meeting Madison Heights, Michigan April 20, 2023 A Parks & Recreation Advisory Board Meeting was held on Thursday, April 20, 2023 at 5:30 PM at Department of Public Services, 801 Ajax Dr. CALL TO ORDER The meeting was called to order at 5:34 PM ROLL CALL Present: Molencupp, Busch, Rohrbach, Aaron (arrived 5:36 PM), Borngesser, R. Chambliss, Goatley, C. Chambliss, Heisler, Pardy, Ballantine. Absent: Harris (with notice), Theodoroff (with notice), Wright. 1. Excuse Absences (if applicable) Motion by Rohrbach, seconded by Busch to excuse the absences of those members who gave notice: unanimous approval. ADDITIONS/DELETIONS No additions or deletions were proposed. APPROVAL OF MINUTES 2. Approval of Minutes from 1/19/23 Motion by Busch, second by Molencupp to approve the minutes as written: unanimous approval. MEETING OPEN TO THE PUBLIC Recreation Specialist Colin Cote introduced himself and provided a background to the board. He is happy and excited to be here. REPORTS 3. Activities and Events Subcommittee: No report. Discussion ensued regarding the overall purpose of the board, the nature of the subcommittee, and the language of the Board's forming ordinance as amended. 4. Madison High School: C. Chambliss provided an update on Madison sports, clubs, NHS, special needs, and volunteer programs. Many new and exciting initiatives are 1  taking place. Lamphere High School: Goatley provided an update on Lamphere dance team and sports updates, all teams are doing well. Prom preparations are underway. Bishop Foley: No representative. 5. Madison District: R. Chambliss reported on upcoming programs and initiatives in the District, including the repairs to the facilities. Lamphere District: Borngesser reported that Sara Lawrence is the teacher of the year. All is well, going at top-speed, and graduation is right around the corner. 6. Council Report: Rohrbach gave an update on the Civic Center Campus project, including the Library grand re-opening, as well as upcoming events of other boards and commissions. Recapped the Budget meeting. 7. Administration Report: Ballantine reported that former Director Almas left the City for another opportunity, and that he was currently serving as interim Director of Public Services, with a pending promotion to Director of Public Services. Provided an update on DPS operations, and upcoming upgrades and projects in the Parks. 8. Oakland County Parks and Recreation Report: Pardy reported that things were in full go, and the Red Oaks park is extremely busy when the weather is good. Still working through staffing issues at the water park, but hoping to fully open by June 10. Discussion ensued regarding available jobs for under- 18s, and the possibility of having OCPR attend the Madison career day. 9. Recreation Report: Heisler reported on a number of ongoing recreation programs, and her attendance at the MPARKS conference. Programming continues to have high enrollment, and new programs are being well received. Discussion about the summer camp being waitlisted, and if it was possible to offer more enrollment spaces if more staff was hired. Heisler reported that the primary issue was space; the summer camp is currently enrolled at 90 kids. Excited to welcome Colin to the team, and for Sean's promotion to Director. UNFINISHED BUSINESS No unfinished business to address. NEW BUSINESS 2  10. Board and Commission Workplan: Rohrbach defined the purpose of the workplan, which is to quantify what the Board is doing over the calendar year. Discussion ensued regarding possible ideas, and ensuring that work was not being duplicated as much of the discussion surrounded items which are already present in the Parks and Recreation Master Plan. The proposed workplan included three focus areas: ensuring adherence to the Master Plan, participating in events and representing the Board, and coordinating volunteer efforts between groups in the City and the needs of the Parks and Recreation system. Motion by Borngesser, second by Busch to have Staff prepare the workplan based on this proposal, and submit to City Council: unanimous approval. ADJOURNMENT Motion by Busch, second by Borngesser to adjourn the meeting: unanimous approval. Meeting adjourned at 7:00 PM 3