Downtown Development Commission

DOWNTOWN DEVELOPMENT COMMISSION Committee Room - Hartley Dodge Memorial Building Date: January 15, 2015 Time: 7:15pm REORGANIZATION MEETING AGENDA 1) CALL TO ORDER This meeting was called to order at 7:19pm by Jim Burnet as the ex officio. 2) PLEDGE OF ALLEGIANCE 3) ROLL CALL MEMBERS PRESENT: J. Burnet C. Brady L. Lajewski R. Stern P. Flemming E. Range M. Fabyanski J. Hollenbach B. Short (7:30pm) M. Byrne J. Hoover S. Whitehorn B. Cramer L. Jasen M. Zimmerman C. Erezuma (7:35pm) M. Kopas MEMBERS ABSENT: A. Baillie, R. Conley, G. Herzog ALSO PRESENT: Lisa Ellis, DDC Program Director 4) OPEN PUBLIC MEETINGS ACT: In compliance with the open public meetings act, adequate notice of this meeting of the Downtown Development Commission was provided by distributing the Annual Meeting schedule to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance to the Hartley Dodge Memorial Building, posting a copy on the Borough website, and filing a copy with the Borough Clerk, all on or about the first week of January 2015. Copies of said notice were made available to members of the general public. 5) OATH OF OFFICE AND WELCOME NEW MEMBERS: Oath of Office was administered by Councilman Bob Landrigan, who was in the building for another meeting. (a) Peter R. Flemming, Sr., Planning Board Representative (b) Craig Erezuma, Owner/Merchant/Landlord* (c) John Hoover, Senior Citizens Advisory Committee Representative (d) Garry Herzog, Media Representative (e) Larry Jasen, Giralda Farms Representative (f) Eric Range, At-Large (g) Jim Hollenbach, Owner/Merchant/Landlord (h) Suzanne Whitehorn, Owner/Merchant/Landlord (i) Leslie Lajewski, Board of Education Representative * Note: Craig Erezuma will take the Oath of Office at a subsequent meeting. 6) ELECTION OF NEW EXECUTIVE BOARD Motion to select Vice Co-Chairs as was done in 2014 Moved by: M. Fabyanski and Seconded by: P. Fleming Voice Vote: Unanimous 1 As election officer, Jim Burnet announced that he had received the following nominations for positions. Page  (a) Nominations for Chairperson: Russell Stern (b) Nominations for Vice Chairperson: Maureen Byrne and Mark Fabyanski (c) Nominations for Treasurer: Brad Cramer (d) Nominations for Secretary: John Hoover (e) Nominations for Member-at-Large: Craig Erezuma Mr. Burnet called for other nominations from the floor. No other nominations were forwarded. Motion to approve Slate of Officers for 2015 as a single block Moved by: M. Kopas and Seconded by: E. Range Voice Vote: Unanimous 7) ADJOURNMENT OF REORGANIZATION MEETING Motion to adjourn Reorganization Meeting Moved by: C. Brady and Seconded by: J. Hoover Voice Vote: Unanimous REGULAR MEETING AGENDA: Thursday, January 15, 2015 1) CALL TO ORDER 2) APPROVAL OF DECEMBER 2014 MINUTES Motion to approve December 2014 Minutes as presented Moved by: B. Cramer and Seconded by: C. Brady Voice Vote: Unanimous 3) TREASURER’S REPORT: Brad Cramer presented the monthly Treasurer’s Report. He highlighted event fundraising totals and associated expense for 2014. a) Budget Introduction: Jim Burnet presented the Downtown Development Budget for 2015 (see addendum). The Budget includes three prior year encumbrances for ongoing projects: Wayfinding, Cook Avenue Parking Lot, and Historic Walking Tour. Motion to approve DDC 2015 Budget as presented Moved by: P. Flemming and Seconded by: M. Fabyanski Voice Vote: Unanimous 4) MAYOR’S REPORT: There was no report. 5) COUNCIL LIAISON REPORT: There was no report. 6) APPOINTMENT/ELECTION OF MADISON MAIN STREET FOUNDATION (MMSF) REPRESENTATIVES: Jim Burnet gave a brief overview of the function of the Madison Main Street Foundation. Chairman Stern called for the nominations for these three positions. The following members were nominated: (a) Carla Brady (b) Brad Cramer (c) Eric Range Motion to approve nominations of MMSF Representatives Moved by: M. Kopas and Seconded by: M. Byrne Voice Vote: Unanimous Abstention: Craig Erezuma 7) PRESENTATION: VISION FOR 2015: Chairman Stern began the presentation of the NEW YEAR ~ NEW VISION DDC GOAL SETTING PRESENTATION (http://www.rosenet.org/uploads/45/new_year_new_vision.pdf) with an overview of the DDC’s 2014 activities and initiatives. He highlighted the focus on Volunteer 2 Recruitment, the events including the Clam Bake commemorating Madison’s 125 th Anniversary of Incorporation as a Borough, and the inaugural season of Sidewalk Sounds. Chairman Stern and Jim Burnet Page  went through the PowerPoint slides and broad discussion ensued. They laid out the next steps in the process to establish definitive goals for 2015. A shorter, more defined survey will be sent to the members. The questions will seek to establish a ranking of both potential new Committees and Initiatives/Projects. The deadline for response to the follow-up survey will be January 26th. 8) AD HOC COMMITTEE REPORTS a) Scavenger Hunt: Lisa Ellis noted that Laura Cole is running the Scavenger Hunt for the DDC. The event is scheduled for March 21, 2015. The DDC is partnering with the YMCA on this event. The DDC membership is being asked to establish teams for the event. An event flyer and registration form was distributed. (http://www.rosenet.org/uploads/45/scavenger_hunt_flier_2015_1_.pdf) 9) OLD BUSINESS: Craig Erezuma presented a change to a previously approved light bulb purchase for the ongoing Trestle Lighting Project. He has found a less expensive option from a foreign vendor. Motion to approve purchase of four LED bulbs not to exceed $400.00 Moved by: R .Stern and Seconded by: J. Hoover Voice Vote: Unanimous 10) NEW BUSINESS a) Approve 2015 Meeting Schedule: Schedule of meetings was presented for DDC and DDC Executive Board meetings were presented. Mark Fabyanski noted that the Executive Board had added an additional meeting on February 3, 2015. Motion to approve 2015 Meeting Schedule with correction as noted above Moved by: L. Lajewski and Seconded by: J. Hoover Voice Vote: Unanimous 11) INVITATION FOR DISCUSSION FROM THE PUBLIC: No discussion. 12) ADJOURNMENT Motion to adjourn at 9:13pm Moved by: E. Range and Seconded by: B. Cramer Voice Vote: Unanimous NEXT MEETING: Thursday, February 19, 2015 at 7:00pm, Committee Room - Hartley Dodge Memorial Building 3 Page ADDENDUM TO THE MINUTES OF JANUARY 15, 2015 4 Page