Mayor & Council

REORGANIZATION MEETING January 2, 2021 at 12:00 Noon ORDER OF BUSINESS ____________________________________________________________________________ 1. Call to Order and Reading of Open Public Meetings Act Statement 2. Roll Call by Borough Clerk Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Maureen Byrne John F. Hoover Debra J. Coen Rachel F. Ehrlich 3. Invocation - Rev. Msgr. George F. Hundt, St. Vincent Martyr Church 4. Pledge of Allegiance 5. National Anthem, “The Star Spangled Banner” performed by Jessica Vogel 6. Presentations Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. Toni DeRosa Bill Hutchinson Zoning Board of Utility Advisory Committee Adjustment 2014 – 2020 2009 – 2020 Brad Cramer Kevin Williams Downtown Development Utility Advisory Committee Committee 2016 – 2020 2007 – 2020 7. Dignitaries Comments Recognition of outgoing Council Member Carmela Vitale by Councilmembers and Mayor Robert Conley. Presentation to and comments from outgoing Council Member Carmela Vitale. 8. Oaths of Office administered by Mayor Robert H. Conley Council Member Robert E. Landrigan Council Member John F. Hoover 9. Roll Call by Borough Clerk Mayor Robert. H. Conley Council Members: Astri J. Baillie Maureen Byrne John F. Hoover Debra J. Coen Rachel F. Ehrlich Robert E. Landrigan 10. Mayor's Message to the Citizens of Madison 11. Election of Council President  Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. 12. Adoption of Council Bylaws for 2021 Council PRESIDENT moves that the Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2021. Council Member seconds the motion. The roll call vote is recorded. 13. Mayor's Announcement of Council Standing Committees for the Year 2021 STANDING COMMITTEE CHAIR/OTHER MEMBER Community Affairs Debra J. Coen/ Rachel F. Ehrlich Finance and Borough Clerk Astri J. Baillie/Maureen Byrne Health Robert Landrigan/John Hoover Public Safety Maureen Byrne/Robert Landrigan Public Works and Engineering John Hoover/Debra J. Coen Utilities Rachel F. Ehrlich/Astri J. Baillie Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 14. Appointment of Borough Officials Mayor Conley nominates and appoints the following named persons to serve in the following official capacities, subject to Council confirmation: Joint Municipal Court Judge Jonathan H. Rosenbluth Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Michael Fitzpatrick (Annual Appointment) Zoning Officer, Dennis Harrington (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment) Council PRESIDENT moves confirmation of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 15. Mayor Conley appoints Members of Boards not subject to Council confirmation: (1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2023 Bridget Dailey, Regular Member Ann Huber, Regular Member Joan Maccari, Regular Member Brian Monaghan, Regular Member Stephan Stocker, Regular Member Claire Whitcomb, Regular Member Two-year term through December 31, 2022 Trina Mallik, Alt. #1 Unexpired two-year term through December 31, 2021 Kirsten Wallenstein, Alt. #2 One-year term through December 31, 2021 Claire Whitcomb, Chair Ann Huber, Planning Board Rep. John Hoover, Council Liaison Page 2 of 12  Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2024 John Forte, Class C Regular Chris Kellogg, Class A Regular Carmine Toto, Class C Regular Two-year term through December 31, 2022 Max Hart, Alt. #2 One-year term through December 31, 2021 Astri Baillie, Council Liaison (3) PLANNING BOARD Three-year term through December 31, 2023 Ann Huber Class IV, Environmental Comm Rep One-year term through December 31, 2021 John Forte, Class II, Official of the Borough other than Governing Body Council Liaison to the Planning Board is appointed by Council Council President moves the appointment of Astri J. Baillie, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2021. Council Member seconds the motion. The roll call vote is recorded. 16. Announcement of Appointments to Special Positions Requiring Council Confirmation Mayor Conley announces the Mayor’s appointments of the following individuals requiring Council confirmation, all for one-year terms through December 31, 2021: (1) BOARD OF EDUCATION John Hoover, Council Liaison (2) CHAMBER OF COMMERCE Debra J. Coen, Council Liaison (3) HISTORIAN Scott Spelker (4) HOUSING AUTHORITY Astri Baillie, Council Liaison (5) JOINT MEETING COUNCIL REPRESENTATIVES Mayor Robert Conley, Finance/ Personnel Committee Chair Astri J. Baillie, Finance/ Personnel Committee Member (6) JOINT MUNICIPAL COURT Maureen Byrne, Member Astri J. Baillie, Member (7) MADISON COMMUNITY POOL Debra J. Coen, Council Liaison (8) MUSEUM OF EARLY TRADES & CRAFTS Maureen Byrne, Council Liaison Page 3 of 12  Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. (9) PROJECT COMMUNITY PRIDE Astri J. Baillie, Council Liaison (10) SHARED SERVICES – BOARD OF EDUCATION Mayor Robert Conley John Hoover Debra J. Coen Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 17. Appointment of Members of Boards and Committees Subject to Council Confirmation Mayor Conley requests that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) BOARD OF HEALTH Four-year term through December 31, 2024 Eric Range Unexpired two-year term through December 31, 2021 Benjamin LaFerriere, Alt. #1 One-year term through December 31, 2021 Robert Landrigan, Council Liaison (2) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2023 Michael Barrasso, Regular Lynne Macagnano, Regular Margaret Elckler-Malishchak, Regular Stephan Stocker, Regular Sondra Clark, Regular Maureen Hoeflin, Regular Kirk Moehle, Regular One-year term through December 31, 2021 Maureen Byrne, Council Liaison (3) COMPLETE STREETS COMMITTEE One-year term through December 31, 2021 Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Maureen Byrne Engineering Council Liaison, John Hoover Borough Engineer, Robert Vogel Director of Public Works, Ken O’Brien Madison Police Rep, Lt. Joseph Longo Board of Education Representative John Eschmann Public School Representative Director of Business Development, Lisa Ellis Resident, Mark Chiarolanza Resident, Kirk Oakes Page 4 of 12 Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Byrne announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2023 Melanie Tomaszewski, Owner/Merchant/Landlord Peter Flemming, Sr, Planning Board Rep. Thomas Honohan, Resident Representative Deb Starker, MACA Representative Peter Teshima, At Large Representative One-year term through December 31, 2021 Debra J. Coen, Council Liaison (2) LIBRARY TRUSTEES Five-year term through December 31, 2025 Thomas P. Bintinger, Trustee Thomas Haralampoudis, Trustee (3) LOCAL EMERGENCY PLANNING COUNCIL FOR 2021 Mayor Robert H. Conley Council Liaison, Maureen Byrne Administrator Raymond M. Codey Assistant Borough Administrator/CFO James Burnet Borough Engineer Robert Vogel Construction Official Russ Brown Director of Public Works Kenneth O’Brien Electric Utility Superintendent James Mattina Fire Chief Louis DeRosa Health Officer Michael Fitzpatrick Medical Representative Marlene Dolan Board of Education Representative Senior Citizens Advisory Rep. Tom Honohan Auxiliary Police Samuel DeMarzo Madison Eagle Garry Herzog MCJM (Sewer) Superintendent Chris Manak Drew University Rep, OEM Coordinator John Rafter OEM Coordinator Police Chief Darren Dachisen OEM Deputy Coordinator/Public Info Officer Lt. Joseph Longo OEM Assistant Coordinator Mike Shugrue Pharmacist Frank Iannarone Public Information Michael Pellessier School Resource Officer S.O. Vincent Galgano Secretary Kristy Kiehl Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Hoover announce the Mayor’s appointments of the following individuals requiring Council confirmation: Page 5 of 12 Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. (1) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2023 Tricia Armstrong, Torey J. Sabatini School Rep PO Vincent Galgano, Law Enforcement Liaison Juvenile Officer, MPD One-year term through December 31, 2021 Robert Landrigan, Council Liaison (2) MASTER PLAN COMMITTEE Astri Baillie - Council Member Rachel Ehrlich - Council Member John Morris - DDC Member Dave Luber - HPC Member Kathleen Caccavale - MEC Member Melissa Honohan - OSRHPA Member Ann Huber - Planning Bd Member Tom Lewis - Former Planning Bd Member Joseph Santoro - Zoning Bd Member Patrick Rowe - At Large Member (3) MUNICIPAL AUDIT COMMITTEE Three-year term through December 31, 2023 Thomas P. Bintinger, Regular One-year term through December 31, 2021 Astri Baillie, Council Liaison (4) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2023 Melissa Honohan, Madison Resident (2 of 4) One-year term through December 31, 2021 Debbie Mantone, Parks Advisory Committee Representative George Limbach, Planning Board Representative Ross Snyder, Recreation Committee Rep Brian Monaghan, STMB Representative Kirsten Wallenstein, Environmental Comm Rep Mayor Robert H. Conley, Ex-Officio Astri J. Baillie, Council Liaison (5) PARKS ADVISORY COMMITTEE One-year term through December 31, 2021 Thomas Salaki, Chair Cathie Coultas, Secretary Paul Allocco Rebecca Bertrand Debbie Mantone David Miller Dan O’Brien John Taylor Geoffrey Thomas John Hoover, Council Liaison Page 6 of 12 Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Coen announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2021 Ron DeBiasse Helene Corlett James Emaus Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson Ann Lawless Thomas Matyus Michael Piano James Savage Victor Schumacher Joseph Nester, Post Commander, American Legion Post 43 Robert Landrigan, Council Liaison (2) PROPERTY MAINTENANCE EMERGENCY COMMITTEE One-year term through December 31, 2021 Construction Code Official Health Officer Board of Health President (1 of 2 required) Board of Health Member (2 of 2 required) John Hoover, Council Liaison and Chair (3) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2021 Stephanie Berk - Little League Baseball Rep Dave Carver - Softball Nino Coviello - Football Rep Zach Ellis - Ex-Officio, Recreation Director Meghan Garrity - Field Hockey Rep Tony Gero - Ice Hockey Rep Christopher Holland - Basketball Rep Bob Macagnano - Soccer Club Rep Tom Packie - Wrestling Rep Shannon Salamon - Girls Lacrosse Rep Chris Lutz - Boys Lacrosse Rep Suzanne Whitehorn - ADA/PPEC Rep Ross Snyder - At Large John Hoover, Council Liaison Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Ms. Ehrlich announce the Mayor’s appointments of the following individuals requiring Council confirmation: Page 7 of 12 Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. (1) SAFETY COMMITTEE One-year term through December 31, 2021 Borough Administrator Borough Engineer Chief Financial Officer / Assistant Borough Administrator Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Personnel Director Recreation Director Director of Public Works Maureen Byrne, Council Liaison (2) SENIOR CITIZENS ADVISORY COMMITTEE One-year term through December 31, 2021 Joan Finelli, At Large Grace Papayiannis, Rexford S. Tucker Apartments Rep. Marlene Dolan, Madison Health Department Thomas Honohan, DDC Rep Ellwood Kerkeslager, MACA Rep Doris Costello, Thursday Morning Club Rep. Kaye Shaler, Telephone Reassurance Phyllis Flemming, At Large Rep Christian Esola, YMCA Representative Debra J. Coen, Council Liaison (3) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2025 Eugene Cracovia, Regular Alan Andreas, Alt. #2 One-year term through December 31, 2021 John Hoover, Council Liaison (4) AFFORDABLE HOUSING SETTLEMENT TASK FORCE Mayor Robert H. Conley Astri Baillie – Council Member Rachel Ehrlich – Council Member Patrick Rowe – Resident Mark McBride – Resident Carmela Vitale – Resident Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. Mayor Conley requests that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2023 Peter Fried, Regular Member Judy Honohan, Regular Member Page 8 of 12  Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. One-year term through December 31, 2021 Board of Education Representative Joan Maccari, Environmental Commission Representative Ken O’Brien, Director of Public Works John Hoover, Council Liaison (2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2023 Mark Carangi, Regular One-year term through December 31, 2021 Rachel Ehrlich, Council Liaison (3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2024 Mary Sue Salko, Regular Unexpired four-year term through December 21, 2021 Anthony DiIonno, Regular Unexpired two-year term through December 21, 2021 James Foster, Alt. #1 Member Two-year term through December 31, 2022 Christine Tiritilli, Alt #2 Member Council PRESIDENT moves approval of the foregoing appointments. Council Member seconds the motion. The roll call vote is recorded. 18. Communications 19. Invitation for Discussion 20. Consent Agenda Resolutions The Clerk makes the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the Minutes. Council PRESIDENT moves adoption of Resolutions listed on the Consent Agenda. Council Member seconds the motion. Discussion Vote R 1-2021 RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2021 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT R 2-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS R 3-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS Page 9 of 12 Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. R 4-2021 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PURCHASING OFFICER R 5-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS R 6-2021 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES R 7-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS R 8-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS R 9-2021 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS R 10-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS R 11-2021 RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2021 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-20 R 12-2021 RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES R 13-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS R 14-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND R 15-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES R 16-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS R 17-2021 RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PUBLIC AGENCY COMPLIANCE OFFICER R 18-2021 RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2021 R 19-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE NEW JERSEY PUBLIC POWER AUTHORITY BOARD OF DIRECTORS Page 10 of 12 Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. R 20-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2021 R 21-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE R 22-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING HEALTH OFFICER MICHAEL FITZPATRICK AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS R 23-2021 RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MANY MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2021 R 24-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW CLARKE AS PROFESSIONAL LAND SURVEYOR FOR TAX MAPS R 25-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION R 26-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION WITH PHOENIX ADVISORS, LLC FOR CONTINUING DISCLOSURE AGENT SERVICES AND APPOINTMENT OF INDEPENDENT REGISTERED MUNICIPAL ADVISOR OF RECORD R 27-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE PUBLIC POWER ASSOCIATION OF NEW JERSEY BOARD OF DIRECTORS R 28-2021 RESOLUTION OF THE BOROUGH OF MADISON, COUNTY OF MORRIS, STATE OF NEW JERSEY, UTILIZING MUNICIPAL PROFESSIONALS FOR THE REVIEW OF DEVELOPMENT APPLICATIONS R 29-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING GOVERNING BODY CERTIFICATION OF COMPLIANCE WITH THE UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION’S R 30-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF MASTER POWER PURCHASE AND SALE AGREEMENTS AND CONFIRMATION TRANSACTIONS THEREUNDER BETWEEN THE BOROUGH AND VARIOUS SUPPLIERS R 31-2021 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR FULL-TIME NON-UNION PERSONNEL R 32-2021 RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR PART-TIME NON-UNION PERSONNEL Page 11 of 12  Reorganization Meeting - Saturday, January 2, 2021, 12:00 P.M. R 33-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ROBERTO PRIZZI TO THE POSITION OF EQUIPMENT OPERATOR II IN THE PUBLIC WORKS DEPARTMENT R 34-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING FINAL CHANGE ORDER AND PAYMENT TO SCHIFANO CONSTRUCTION CORP. IN THE AMOUNT OF $46,501.37 FOR MILLING AND REPAVING IMPROVEMENTS R 35-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SUBMISSION OF A GRANT APPLICATION TO THE COUNTY OF MORRIS FOR A COMMUNITY DEVELOPMENT BLOCK GRANT FOR SANITARY SEWER SYSTEM REHABILITATION IN THE AMOUNT OF $80,000.00 R 36-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS FOR THE JOINT MUNICIPAL COURT OF MADISON, THE CHATHAMS, HARDING TOWNSHIP AND MORRIS TOWNSHIP R 37-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JACQUELINE CARDINI TO THE PART-TIME POSITION OF TAX ASSESSOR FOR THE BOROUGH OF MADISON 21. Adjournment Page 12 of 12