Mayor & Council

MINUTES OF A REGULAR MEETING OF THE MAYOR AND COUNCIL OF THE BOROUGH OF MADISON February 10, 2025 - 7 p.m. CALL TO ORDER The Regular Meeting of the Mayor and Council of the Borough of Madison was held on the 10th day of February, 2025. Mayor Conley called the meeting to order at 7:00 p.m., in the Committee Room of the Hartley Dodge Memorial, Kings Road, in the Borough of Madison. STATEMENT IN COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT The Borough Clerk read the statement pursuant to the Open Public Meetings Act: “In compliance with the Open Public Meetings Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Morris County Daily Record, posting a copy on the bulletin board at the main entrance of the Hartley Dodge Memorial, and filing a copy in the office of the Clerk, all on January 9, 2025. This Notice was made available to members of the general public.” ROLL CALL The Borough Clerk called the roll and the following acknowledged their presence: Mayor Robert H. Conley Council Members: Rachael Ehrlich Robert Landrigan Eric P. Range Thomas Haralampoudis Melissa Honohan John J. Forte Also Present: Raymond M. Codey, Borough Administrator James E. Burnet, Assistant Borough Administrator Elizabeth Osborne, Borough Clerk Greg Randazzo, Esq. for Matthew J. Giacobbe, Esq. Borough Attorney AGENDA REVIEW There was approval of the Regular and Executive Agenda. READING OF CLOSED SESSION RESOLUTION Mr. Range moved: RESOLVED, that the meeting be adjourned to an Executive Session to consider the following matters: matters: MINUTES FOR APPROVAL (1) December 9, 2024 Date of public disclosure 60 days after conclusion, if disclosure required. PERSONNEL MATTERS (1) POLICE DEPARTMENT Regular Meeting Minutes – February 10, 2025 Date of the public disclosure 90 days after conclusion, if disclosure required. LITIGATION MATTERS (2) AFFORDABLE HOUSING DREW UNIVERSITY Date of public disclosure 60 days after conclusion, if disclosure required. Seconded: Ms. Ehrlich Vote: Approved by voice vote RECONVENE IN COUNCIL CHAMBER Mayor Conley reconvened the Regular Meeting at 8 p.m. in the Council Chamber with all members present. The Pledge of Allegiance was recited by all. Mayor Conley asked for a moment of silence for the passing of James E. Burnet, III, longtime resident of Madison and father of the Borough’s CFO/Asst. Borough Administrator James E. Burnet, IV. APPROVAL OF MINUTES Ms. Ehrlich moved approval of the Executive Minutes of December 9, 2024. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Ehrlich moved approval of the Regular Meeting Minutes of November 25, 2024. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. Ms. Ehrlich moved approval of the Regular Meeting Minutes of December 9, 2024. Mr. Landrigan seconded the motion, which passed with a unanimous voice call vote recorded. GREETINGS TO PUBLIC Mayor Conley made the following comments: EMPLOYEE OF THE MONTH FOR FEBRUARY: The Employee of the Month for February is Fire Chief Kyle Wickman for volunteering to act as the EMT for the Madison High School Girls Hockey team at the Prudential Center. ANNIVERSARY FOR FEBRUARY: Captain James Blair of the Madison Fire Department – 25th Anniversary on February 15, 2025. Proclamation – Black History Month, February 2025 Mayor Conley called forward Rev. Vanessa Perry, Pastor, Bethel AME Church of Madison and presented the following: Proclamation of the PAGE 2 OF 19 Regular Meeting Minutes – February 10, 2025 Borough of Madison Proclaiming Black History Month February 2025 WHEREAS, each year the month of February is dedicated to the observance of Black History; and WHEREAS, the roots of Black History Month trace back to 1915 when scholar Dr. Carter G. Woodson founded the organization known today as the Association for the Study of African American Life and History; and WHEREAS, Black History Month has been federally recognized by every U.S. President since 1976; and WHEREAS, Black History Month is an annual opportunity to celebrate progress and it is also a time to solemnly remember the work of those who fought for that progress; and WHEREAS, Black Americans continue to help our communities thrive at all levels of business, government, military, health, art, culture and innovation; and WHEREAS, the 2025 Black History Month theme, African Americans and Labor, highlights the transformative contributions of Black people across various forms of labor – enslaved, voluntary, vocational and professional – throughout U.S. history; and WHEREAS, Black labor has been central to building economies, architectural heritage and social institutions while African Americans have continually organized to combat exploitation, wage disparities and discrimination. NOW, THEREFORE, I, Robert H. Conley, Mayor of the Borough of Madison, on behalf of the governing body, do hereby proclaim February 2025 as Black History Month and ask all to continue our efforts to create a world that is more just, peaceful and prosperous for all. Robert H. Conley, Mayor February 10, 2025 REPORTS OF COMMITTEES Finance and Borough Clerk Ms. Ehrlich, Chair of the Committee, made the following comments: The Council has already had multiple financial presentations over the last few months, and tonight the process continues. This evening we will talk with Madison Fire Chief Kyle Wickman regarding the Fire Department budget and about Ambulance services. Then, a presentation of the draft municipal budget developed by the Borough Administration. It is important to note that this is a draft budget and will change as the numbers are refined. Voting on the budget is one of the most important actions that the Council takes. The governing body works to be transparent and to make information available to the residents. This will be the third of six scheduled budget presentations. On January 27th we discussed he water PAGE 3 OF 19 Regular Meeting Minutes – February 10, 2025 and electric utilities. On Wednesday, February 26th there will be presentation from Department Heads. Then on March 24th there will be a review strategic planning guidelines, and one final discussion on the budget along with the introduction of the official state budget document. As per state statute, there is a four week break so that all residents have the opportunity to review the budget document. Then on April 28th a scheduled hearing and vote to adopt the budget. As a reminder, all budget information is available on the Annual Budget Process page on Rosenet. In other news, the Chief Financial Officer has filed the Annual Debt Statement with the State of New Jersey Division of Local Government Services. Special thanks to Tax Collector Chrissy Mahler for her help with this. The Annual Debt Statement summarizes the total debt for both the Borough and the School Board and compares it to the average of the last three years of our equalized assessed values. The Annual Debt Statement, or A.D.S., is available on Rosenet along with many other financial documents. The A.D.S. is yet another tool used to help ensure towns are being fiscally responsible and transparent. Public Safety Mr. Landrigan, Chair of the Committee, made the following comments Chief Miscia and Captain Longo met with ARRIVE Together representatives from the Mental Health Association and Morris County Prosecutor's Office on the logistics of the program going county wide. The meeting consisted of topics such as funding and hiring clinicians. There will be more to come on this topic soon. On February 4th Madison Police Department hosted representatives from O.P.S. (Online Policing Solutions) that demoed an online platform for law enforcement, to include a special needs database, community policing interface, and recruitment tools, etc. The database is being used by many departments, including the Prosecutors Office. Both Chatham Boro and Florham Park Police Department had officers present for the discussion. Madison Police Department took part in an (ATTF) Auto Theft Task Force patrol on February 5th. The patrol targeted stolen vehicles and burglary patrol. The detail included members of surrounding agencies and NJ State Police. In January the Fire Department responded to 204 fire and EMS calls, with 89 people transported to the hospital. Seventeen home sales inspections were preformed and fifty-three fire prevention inspections. There was one fire investigation completed. The 2024 Fire prevention bureau inspection report was submitted to the state. Public Works and Engineering Mr. Range, Chair of the Committee, made the following comments: DPW assisted Water Utility with continuing effort to complete meter replacement project. Parks Department took delivery of new benches and tables for Dodge Field Playground. They are putting them together and will deliver them to the playground in the near future. We've had a few snow / ice events since last council meeting and DPW crews have salted roads, parking lots, cleared crosswalks and sidewalks. Residents and businesses are reminded to clear sidewalks of snow and ice after storms and to help the Fire Department, please clear fire hydrants on or near their property. Utilities Mr. Haralampoudis, Chair of the Committee, made the following comments: The Water Department repaired a 6" water main break off Rosedale Avenue. Meter replacements continue as the Water Department handles the more complicated replacements left by the contractor, and 12 curb boxes have been excavated and repaired to allow water to be shut off for valve and meter replacement. The dept. is continuing normal well maintenance, items for repair are getting estimates and timelines. Large meter replacements continue, Pine Acres meter was replaced at PAGE 4 OF 19 Regular Meeting Minutes – February 10, 2025 night due to its operation and now has a functioning meter for the first time in 2+ years. From the Electric Department, Standby was called out for flickering lights at 31 Albright Circle and 20 Lathrup Avenue for a wire down in a tree. New service was installed at 286 Main Street and crews pulled in one set of cables for the car charging station. The Electric Department continues to respond to calls, completing mark outs and street light repairs and daily substation inspections and readings. Community Affairs Ms. Honohan, Chair of the Committee, made the following comments: The next meeting of the Downtown Development Commission will be held on Thursday, February 20, at 7:15 pm in the 2nd Floor Committee Room in the Hartley Dodge Memorial Building. The public is invited to attend. Planning is underway for Madison Green & Clean 2025. The event will be held on Saturday, April 26th. The 2025 Madison Farm & Artisan Market vendor contracts have been sent. Prospective vendors should contact Lisa Ellis at ddc@rosenet.org. The Madison Area Chamber of Commerce Nautilus Diner Placemat Program is Back with printing of 40,000 full- color placemats for a six-month period, offering prime exposure to local customers. This advertising program is open to members and non-members, with limited spaces available on a first-come, first-served basis. Contact Karen at MadisonChamber@gmail.com for more information. Easter Fun Fest is scheduled for April 12 from 11 am to 12:30 pm. Health Mr. Forte, Chair of the Committee, made the following comments: Mr. Forte reported that the Health Department has investigated five outbreaks of respiratory illnesses, 27 food establishment inspections and eight contaminated meat complaints. COMMUNICATIONS AND PETITIONS - None INVITATION FOR COMMENT (1 of 2) Mayor Conley opened the meeting to the public for their opportunity to ask questions and make comments on those items listed on the Agenda only. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. Claire Whitcomb; Fairwood Road, spoke in support of Resolution 76-2025, noting that the MEC has worked with the Department of Public Works on replacing gas equipment with electric landscaping equipment. Since no other member of the public wished to be heard, the invitation for discussion was closed. AGENDA DISCUSSIONS 02/10/2025-1 BOROUGH SIGNAGE PRESENTATION Lisa Ellis, Director of Business Development presented a Gateway and Wayfinding Project proposal requesting funding in the 2025 municipal budget. Mrs. Ellis noted the first phase of the project several years ago and the next phase of gateway and parking signage. Mayor Conley noted that this phase will be part of the capital budget, PAGE 5 OF 19 Regular Meeting Minutes – February 10, 2025 02/10/2025-2 BUDGET HEARING –FIRE DEPARTMENT AND PRELIMINARY BUDGET Fire Chief Kyle Wickman presented data regarding calls and service in 2024 and projected goals for 2025 including sustain the new EMS services, recruiting new Volunteer Firefighters, continued training and upgrading to a new NERS reporting system. ADVERTISED HEARINGS Ordinances scheduled for hearing tonight were submitted in writing at a Regular meeting of the Mayor and Council held on January 27, 2025, were introduced by title and passed on first reading, were published in the Madison Eagle and made available to members of the general public requesting same. Mayor Conley called up Ordinances for second reading and asked the Clerk to read said ordinances by title: ORDINANCE 2-2025 ORDINANCE OF THE BOROUGH OF MADISON APPROPRIATING $65,000.00 FROM THE GENERAL CAPITAL IMPROVEMENT FUND TO PURCHASE AND INSTALL TWELVE (12) SOLAR RADAR SIGNS AND OTHER PEDESTRIAN SAFETY EQUIPMENT AT VARIOUS LOCATIONS WHEREAS, the Borough Administrator has recommended that the Borough appropriate $65,000.00 from the General Capital Improvement Fund for the funding of twelve (12) solar radar signs and other pedestrian safety equipment at various locations; and WHEREAS, the Chief Financial Officer/Asst. Borough Administrator has attested to the availability of the funds in the General Capital Improvement Fund in an amount not to exceed $65,000.00 for this purpose; and WHEREAS, the Borough Council has determined that the Borough should appropriate $65,000.00 from the General Capital Improvement Fund for the funding of twelve (12) solar radar signs and other pedestrian safety equipment at various locations. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: SECTION 1: The amount of $65,000.00 is hereby appropriated from the General Capital Improvement Fund for the funding of twelve (12) solar radar signs and other pedestrian safety equipment at various locations. SECTION 2: The budget of the Borough is hereby amended to conform with the provisions of this Ordinance. SECTION 3: This Ordinance shall take effect as provided by law. PAGE 6 OF 19 Regular Meeting Minutes – February 10, 2025 Mayor Conley opened up the public hearing on Ordinance 2-2025. Since no member of the public wished to be heard, the public hearing was closed. Mr. Landrigan moved that Ordinance 2-2025, which was read by title, be finally adopted. Mr. Range seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Mayor Conley declared Ordinance 2-2025 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. ORDINANCE 3-2025 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 18 OF THE BOROUGH CODE ENTITLED "FIRE DEPARTMENT" REGARDING DISCIPLINARY PROCESS WHEREAS, the Borough Administrator has recommended that the Borough Council amend Chapter 18 of the Borough Code regarding Fire Department disciplinary process; and WHEREAS, the Borough Council concurs in this recommendation to amend the road openings and excavations regulations in the Borough. NOW, THEREFORE, BE IT ORDAINED, by the Council of the Borough of Madison, County of Morris, State of New Jersey that: SECTION 1: Chapter 18-13, of the Borough Code, entitled "Suspension or removal from office or employment" is amended as follows, (additions in bold, deletions struck through: … Article II. Paid Division § 18-13 Suspension or removal from office or employment A. No member of the Paid Division of the Madison Fire Department shall be removed from office or employment in the Madison Fire Department for political reasons or for any other cause than incapacity, misconduct or disobedience to the rules and regulations established for the government of the Madison Fire Department. B. No member of the Paid Division of the Madison Fire Department who is permanently employed by the Borough of Madison at a fixed annual salary and whose sole occupation is that of a member of the Paid Division of the Madison Fire Department shall be suspended, removed, fined or reduced from office or employment therein except for just cause as hereinbefore provided and then only after written charge or charges of the cause or causes of complaint have been served upon preferred against such member of the Paid Division, signed by the person or PAGE 7 OF 19 Regular Meeting Minutes – February 10, 2025 persons making such charge or charges and filed with the Fire Chief or other officer in charge of the Madison Fire Department. and after a copy thereof has been served upon such member of the Paid Division within 15 days after the filing thereof and after the charge or charges have been publicly examined by the Council of the Borough of Madison upon reasonable notice to the person charged, which examination shall be commenced not less than 15 days nor more than 30 days after said copy of such charge or charges shall have been so served. C. The Fire Chief or, in his absence, the officer in charge thereof may relieve any member of the Paid Division from active duty as a member of the Department pending the preference of formal charges against him. and public examination thereof by the Council. A copy of any charges served upon a member of the preferred against a member of the Paid Division shall also be filed with the Council of the Borough of Madison by filing a copy thereof in the office of the Borough Clerk. D. If any member of the Paid Division shall be relieved from duty pending a hearing trial on the charges, such hearing trial shall be commenced within 30 days from the date of service of the complaint. after service of a copy thereof upon him; otherwise, the charges shall be dismissed and the member of the Paid Division returned to duty. E. It is the intent of this section to give every person against whom a charge or charges, for any cause, may be preferred under this chapter a fair trial upon said charge or charges and to give such person every reasonable opportunity to make his defense, if he has or chooses to make any. In the event of failure of compliance with any provision of this section, such charge or charges shall be dismissed. … SECTION 2: This Ordinance shall take effect as provided by law. Mayor Conley opened up the public hearing on Ordinance 3-2025. Since no member of the public wished to be heard, the public hearing was closed. Mr. Landrigan moved that Ordinance 3-2025, which was read by title, be finally adopted. Mr. Range seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None Mayor Conley declared Ordinance 3-2025 adopted and finally passed and ordered the Clerk to publish the notice thereof in the newspaper and to record the ordinance as required by law. INVITATION FOR COMMENT (2 of 2) Mayor opened the meeting to the public for their opportunity to ask questions and make comments on any subject. Mayor asked that, upon recognition by the Meeting Moderator, each person give his/her name and address in an audible tone of voice, for the record. He/she shall limit his/her statement to three (3) minutes or less. PAGE 8 OF 19 Regular Meeting Minutes – February 10, 2025 Judy Kroll; Laural Way, provided forest themed Valentine’s Day cards for the Mayor and Council and thanked them for their efforts to save the Drew Forest. Since no other member of the public wished to be heard, the invitation for discussion was closed. INTRODUCTION OF ORDINANCES The Clerk made the following statement: The ordinance scheduled for introduction and first reading tonight will have a hearing during the meeting of February 26, 2025 in the 2nd Floor Council Chamber of the Hartley Dodge Memorial Building, Kings Road, in the Borough of Madison at 8 p.m., or as soon thereafter as practical, for further consideration and final adoption. Said ordinance will be published in the Madison Eagle, be posted at the main entrance to the Borough offices and be made available to members of the public requesting same, as required by law. Mayor Conley called up Ordinance 4-2025 for first reading and asked the Clerk to read said ordinance by title: ORDINANCE 4-2025 ORDINANCE OF THE BOROUGH OF MADISON AMENDING CHAPTER 94 APPENDIX A OF THE BOROUGH CODE ENTITLED “ELECTRIC DEPARTMENT RULES AND REGULATIONS” REGARDING TIME OF USE RATES WHEREAS, the Assistant Borough Administrator/CFO has recommended amendments to the Borough Code regarding time of use rates (TOU) for customers of the Borough of Madison electrical system; and WHEREAS, residents can choose to use TOU rates for rates during regular peak and off peak use. NOW, THEREFORE, BE IT ORDAINED by the Council of the Borough of Madison, in the County of Morris, and State of New Jersey, as follows: SECTION 1: Chapter 94 of the Code of the Borough of Madison, Appendix A, thereof entitled “SCHEDULE OF RATES FOR ELECTRIC UTILITY” is hereby amended as follows: .... § Appendix A, Attachment 1:1. Applicable to use of service for: Individual residential dwelling units and associated incidental nonresidential use and separately metered auxiliary residential use. Character of service: Single or three-phase service at secondary voltages. Rate per month: Customer charge: $4.86 which shall be charged as a separate service and not offset by any generation credit. Energy charge: 0 to 600 kWh $0.1929, 601 kWh or higher $0.2039 Minimum charge per month: Monthly bills computed under this service classification shall not be rendered for less than the sum of the customer charge, PAGE 9 OF 19 Regular Meeting Minutes – February 10, 2025 plus applicable additional extension, special facilities, or supplemental customer charges. Term of contract: None, except that reasonable notice of discontinuance will be required. Standard terms and conditions: This service classification is subject to the standard terms and conditions of this tariff for electric service. RESIDENTIAL TIME OF USE (TOU) RATES: Residents can choose a TOU Rate Structure as follows: Regular Rate of $0.19 per kWh, for electricity consumed from 7AM to 3PM and 7PM to 11PM Monday through Friday, non-holiday. Peak Rate of $0.375 per kWh, for electricity consumed from 3PM to 7PM Monday through Friday, non-holiday. Off Peak of $0.152 per kWh, for electricity consumed 11PM to 7AM every day and all day on weekends and holidays. Term of contract for Time of Use (TOU): This is a PILOT program and as such, Residents that select the TOU Rates are required to remain in this program a minimum of 12 months or until rates change or the program is discontinued. This rate structure will take effect when the Chief Financial Officer determines that the rate structure can be accommodated by the Borough’s billing system. SECTION 2: This Ordinance shall take effect as provided by law. Mr. Haralampoudis moved that Ordinance 4-2025, which the Borough Clerk read by title, be adopted. Mr. Landrigan seconded the motion. There was no Council discussion, and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None CONSENT AGENDA RESOLUTIONS The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes. Ms. Ehrlich moved adoption of the Resolutions listed on the Consent Agenda. Mr. Landrigan seconded the motion. There was no Council discussion and the motion passed with the following roll call vote recorded: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None PAGE 10 OF 19 Regular Meeting Minutes – February 10, 2025 R 69-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING APPOINTMENTS TO THE OFFICE OF EMERGENCY MANAGEMENT BE IT RESOLVED that the following appointments are made to the office of Emergency Management by the Borough of Madison in the County of Morris and State of New Jersey. The appointment of the Coordinator shall be for a three (3) year term through December 31, 2027. The other Deputy Coordinator positions herein listed shall be for a term of one (1) year through December 31, 2025. All coordinators serve as unpaid volunteers. OEM Coordinator Robert Landrigan OEM Deputy Coordinator/Public Information Officer Capt. Joseph Longo OEM Asst. Deputy Coordinator Chief John Miscia BE IT FURTHER RESOLVED that a copy of this resolution be transmitted to the Morris County Office of Emergency Management Deputy Coordinator. R 70-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SHARED SERVICE AGREEMENT WITH THE BOROUGH OF MOUNTAIN LAKES TO PROVIDE INFORMATION TECHNOLOGY SERVICES WHEREAS, the Borough of Madison wishes to renew a Shared Services agreement for the provision of Information Technology Support Services, pursuant to the attached contract with the Borough of Mountain Lakes; and WHEREAS, the Madison Borough Council has determined to renew said shared services agreement. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to enter into a Shared Services agreement with the Borough of Mountain Lakes for the provision of Information Technology Support Services, such agreement to be in a form approved by the Madison Borough Attorney. R 71-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY FRIENDS OF THE MADISON PUBLIC LIBRARY BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: FRIENDS OF THE MADISON PUBLIC LIBRARY PAGE 11 OF 19 Regular Meeting Minutes – February 10, 2025 I.D. No. 274-5-37411 R.A. No. 1605 – On-Premise 50/50 Date of Raffle – April 26, 2025 R 72-2025 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT TO BOSWELL ENGINEERING, CHESTER, NEW JERSEY FOR PROFESSIONAL ENGINEERING DESIGN SERVICES WHEREAS, the Borough Administrator has recommended that a professional services contract be awarded to Boswell Engineering of Chester, N.J., for professional Engineering Design services for improvements to East Street, Dogwood Drive and Harwood Drive; and WHEREAS, said services would constitute professional services for which a contract may be awarded without the need of competitive bidding pursuant to N.J.S.A. 40A:11- 5; and WHEREAS, funds will be available in the General Operating Fund or any other budget or capital account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been certified by the Chief Financial Officer. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The Borough Administrator is hereby authorized to execute, on behalf of the Borough, a professional service contract with Boswell Engineering, for Engineering Design services to East Street, Dogwood Drive and Harwood Drive. 2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough of Madison within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5. R 73-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING USE OF A COMPETITIVE CONTRACTING PROCESS FOR PROPERTY TAX REVALUATION SERVICES WHEREAS, the Borough of Madison wishes to solicit proposals for Property Tax Revaluation Services; and, WHEREAS, Local Public Contracts Law allows a procedure called Competitive Contracting to be used to procure certain services that warrant a qualitative evaluation of specialized goods or service providers to determine the provider that has the most advantageous proposal , price and other factors considered; and, PAGE 12 OF 19 Regular Meeting Minutes – February 10, 2025 WHEREAS, N.J.S.A. 40A:11-4.3(a) requires that in order to use competitive contracting for the first time for a specified purpose, the governing body shall pass a resolution authorizing the use of competitive contracting for such purpose; and, WHEREAS, the Council of the Borough of Madison has considered the benefits and risks and has determined that the procurement of Property Tax Revaluation Services through the Competitive Contracting process is in the best interest of the Borough of Madison; and, WHEREAS, the use of competitive contracting for concessions is authorized pursuant to the Local Public Contracts Law; and, WHEREAS, the anticipated revenues of the awarded contractor will exceed the bid threshold during the term of the contract. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Borough’s Qualified Purchasing Agent is authorized to initiate the competitive contracting process for the solicitation of proposals for Property Tax Revaluation Services is in accordance with the Local Public Contracts Law. R 74-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING A SHARED SERVICE AGREEMENT WITH THE CITY OF SUMMIT TO PROVIDE INFORMATION TECHNOLOGY SERVICES WHEREAS, the Borough of Madison wishes to renew Shared Services agreements for the provision of Information Technology Support Services, wherein Madison provides IT Support Services, beginning January 1, 2025 and shall continue for a period of six (6) months, unless terminated earlier as provided in the Agreement with the City of Summit; and WHEREAS, the Madison Borough Council has determined to renew said shared services agreements. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to enter into a Shared Services agreement with the City of Summit for the provision of Information Technology Support Services, such agreement to be in a form approved by the Madison Borough Attorney. R 75-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SUBMISSION OF A NEW JERSEY HISTORIC TRUST FUND GRANT APPLICATION AND ASSURANCES FOR HDM BELL TOWER, ROOF, GUTTERS/LEADERS AND DOORS PAGE 13 OF 19 Regular Meeting Minutes – February 10, 2025 WHEREAS, the governing body of the Borough of Madison desires to further historic preservation by applying for a grant from the New Jersey Historic Trust Fund for the Hartley Dodge Memorial (HDM) Bell Tower, roof, gutters/leaders and doors; and WHEREAS, the Borough Council has determined it is appropriate to authorize the Mayor and Clerk to submit a Grant application to the New Jersey Historic Preservation Trust Fund Grant Program in connection with the HDM Bell Tower, roof, gutters/leaders and doors; and WHEREAS, in the event the State grant is approved, the Borough of Madison will provide the required matching funds. NOW THEREFORE BE IT RESOLVED, the governing body authorizes the Mayor and Borough Clerk to submit the referenced grant application; and if awarded a grant, to execute a grant agreement with the State of New Jersey and any other document required to effectuate grant disbursement and to provide the required matching funds. R 76-2025 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE SUSTAINABLE JERSEY GRANT APPLICATION WHEREAS, a sustainable community seeks to optimize quality of life for its residents by ensuring that its environmental, economic and social objectives are balanced and mutually supportive; and WHEREAS, the Borough of Madison strives to save tax dollars, assure clean land, air and water, improve working and living environments; and WHEREAS, the Borough of Madison is participating in the Sustainable Jersey Program; and WHEREAS, one of the purposes of the Sustainable Jersey Program is to provide resources to municipalities to make progress on sustainability issues, and they have created a grant program called the Sustainable Jersey Small Grants Program; THEREFORE, the Governing Body of the Borough of Madison has determined that the Borough of Madison should apply for the aforementioned Grant. THEREFORE, BE IT FURTHER RESOLVED, that the Governing Body of the Borough of Madison, State of New Jersey, authorize the submission of the aforementioned Sustainable Jersey Grant. PAGE 14 OF 19 Regular Meeting Minutes – February 10, 2025 R 77-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MICHAEL LAGRAVENIS TO THE POSITION OF PROBATIONARY POLICE OFFICER WHEREAS, the Borough Administrator and Chief of Police have recommended that Michael Lagravenis be appointed to the position of Probationary Police Officer in the Madison Police Department; and WHEREAS, the Madison Borough Council, after due consideration, has determined to appoint Michael Lagravenis to the position of Probationary Police Officer in the Madison Police Department. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Michael Lagravenis is hereby appointed to the position of Probationary Police Officer in the Madison Police Department effective upon his satisfactory graduation from the Essex County Police Academy in 2025, to be compensated in accordance with the Police Benevolent Association Collective Bargaining Agreement. This appointment is expressly subject to all terms and conditions of the attached executed conditional offer of employment dated February 5, 2025. R 78-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY SAINT VINCENT MARTYR CHURCH BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: SAINT VINCENT MARTYR CHURCH I.D. No. 274-1-812 R.A. No. 1606 – On-Premise Merchandise Date of Raffle – March 22, 2025 R 79-2025 RESOLUTION OF THE BOROUGH OF MADISON AWARDING CONTRACT TO A.C. SCHULTES OF WOODBURY HEIGHTS, NJ FOR THE PREVENTIVE MAINTENANCE/REPAIR OF SEWER PUMP STATION EQUIPMENT WHEREAS, the Borough of Madison publicly advertised for bids for the Preventive Maintenance/Repair of Sewer Pump Station Equipment (the “Contract”) in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq.; and WHEREAS, three (3) bids were received on January 29, 2025; and WHEREAS, the Qualified Purchasing Agent has recommended that the Borough Council award the contract to the lowest qualified bidder, A.C. Schultes, of PAGE 15 OF 19 Regular Meeting Minutes – February 10, 2025 Woodbury Heights, New Jersey, in the base bid amount of $10,120.00, plus overtime and weekends; and WHEREAS, the Chief Financial Officer has attested that funds will be available for this purpose in the Sewer Maintenance Account # 01-31-457-200. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. The contract for the Preventive Maintenance/Repair of Sewer Pump Station Equipment is hereby awarded to A.C. Schultes, of Woodbury Heights, New Jersey based upon its base bid in the amount of $10,120.00. 2. The Mayor and Borough Clerk are hereby authorized and directed on behalf of the Borough to enter into the contract with A.C. Schultes in a form acceptable to the Borough Attorney. R 80-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING SUBMISSION OF A GRANT APPLICATION AND EXECUTION OF THE GRANT AGREEMENT WITH THE NEW JERSEY DEPARTMENT OF TRANSPORTATION FOR THE SHADYLAWN DRIVE IMPROVEMENTS PROJECT NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the Council formally approves the grant application for the above stated project. BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to submit an electronic grant application identified as 00046 SHADYLAWN DRIVE IMPROVEMENT PROJECT; and BE IT FURTHER RESOLVED that the Mayor and Clerk are hereby authorized to sign the grant agreement on behalf of the Borough of Madison and that their signatures constitute acceptance of the terms and conditions of the grant agreement and approves execution of the grant agreement. R 81-2025 RESOLUTION OF THE BOROUGH OF MADISON REJECTING THE SUBMISSIONS FOR THE TREE PRUNING AND TREE REMOVAL SERVICES REBID AND AUTHORIZING NEGOTIATION WHEREAS, the Borough of Madison publicly advertised for bids for the Tree Pruning and Tree Removal Services in accordance with Local Public Contracts Law N.J.S.A. 40A:11-1 et seq.; and WHEREAS, fifteen (15) bids were received and opened on, January 29, 2025. The lowest responsible and responsive bid failed to acknowledge receipt of an addendum; and PAGE 16 OF 19 Regular Meeting Minutes – February 10, 2025 WHEREAS, the Borough Administrator and Borough Attorney have recommended that the bids be rejected pursuant to N.J.S.A. 40A:11-13.2(a). NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris and State of New Jersey that the bids received on January 29, 2025 for the Tree Pruning and Tree Removal Services are hereby rejected for the reason set forth herein and the Qualified Purchasing Agent is authorized to negotiate a contract. R 82-2025 RESOLUTION OF THE BOROUGH OF MADISON APPROVING RAFFLES LICENSE APPLICATION SUBMITTED BY PTO KINGS ROAD SCHOOL BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following application for Raffles License, to be held as listed below, be and the same is hereby approved: PTO KINGS ROAD SCHOOL I.D. No. 274-5-18728 R.A. No. 1607 – On-Premise 50/50 Date of Raffle – February 28, 2025 R 83-2025 RESOLUTION OF THE BOROUGH OF MADISON ACCEPTING THE IRREVOCABLE RETIREMENT OF MADISON ARTS AND EVENTS DIRECTOR JOHN PIETROWSKI WHEREAS, Madison Arts And Events Director John Pietrowski, has advised the Borough in writing of his irrevocable decision to retire. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the irrevocable retirement of John Pietrowski as Madison Arts and Events Director, is hereby acknowledged and accepted with appreciation for his many years of public service. R 84-2025 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING CAROLINE ROMANELLI TO THE POSITION OF ACTING MADISON ARTS AND EVENTS DIRECTOR WHEREAS, the Borough Administrator recommends the appointment of Caroline Romanelli to the position of Acting Madison Arts and Events Director, effective February 11, 2025; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that Caroline Romanelli is PAGE 17 OF 19 Regular Meeting Minutes – February 10, 2025 hereby appointed to the position of Acting Madison Arts and Events Director, at an annual salary of $55,000.00. BE IT FURTHER RESOLVED that Caroline Romanelli be appointed to the position of Director effective August 10, 2025, at an annual salary of $60,000.00 with the concurrence of the governing body, after an evaluation of her performance as Acting Director UNFINISHED BUSINESS - None APPROVAL OF VOUCHERS On motion by Ms. Ehrlich, seconded by Mr. Landrigan and carried, the following vouchers of the Borough of Madison were approved for payment, and the supporting documentation of said vouchers was made part of the Supplemental Minute Book. Current Fund $334,743.35 General Capital Fund 6,461.77 Electric Operating Fund 90,376.04 Electric Capital Fund 211,933.15 Water Operating Fund 7,056.32 Water Capital Fund 0.00 Trusts 27,790.99 Total $678,361.62 The following roll call vote was recorded approving the aforementioned vouchers: Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None NEW BUSINESS Mayor Conley announces the following appointment and requests Council confirmation: DOWNTOWN DEVELOPMENT COMMISSION Danny Scott Cerchiaro, At Large Rep, unexpired three-year term through December 31, 2026 MAASA Catherine Penney, At Large Rep, Surrey Lane, three year term through December 31, 2027. Ms. Ehrlich moved confirmation of the foregoing appointments. Mr. Range seconded the motion, which passed with a unanimous voice call vote recorded. Yeas: Ms. Ehrlich, Mr. Landrigan, Mr. Range, Mr. Haralampoudis, Ms. Honohan, Mr. Forte Nays: None PAGE 18 OF 19 Regular Meeting Minutes – February 10, 2025 ADJOURN There being no further business to come before the Council, the meeting was adjourned at 9:50 p.m. Respectfully submitted, Elizabeth Osborne Borough Clerk Approved June 25, 2025 (EO) PAGE 19 OF 19