City Council

MAHTOMEDI CITY COUNCIL MINUTES SEPTEMBER 15, 2015 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer Jay Kennedy, City Planner Erin Perdu and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Deans moved and Council member Brainerd seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Brainerd moved and Council member Ramaley seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS-None 5. DISCUSSION FROM THE AUDIENCE There was no discussion from the audience. 6. CONSENT AGENDA Council member Ramaley moved and Council member Deans seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. a. APPROVAL- Schedule Joint Council/Planning Commission Work Session Regarding Accessory Dwelling Unit Ordinance for October 6, 2015 at 5:45 p.m. A joint work session with the Council and Planning Commission was scheduled for October 6, 2015 at 5:45 p.m. to discuss Accessory Dwelling Unit Ordinance. b. APPROVAL-Construction Pay Voucher No. 3 in the amount of $183,408.11 for the 2015 Improvement Project for Hardrives, Inc. Construction Pay Voucher No. 3 in the amount of $183,408.11 for the 2015 Improvement Project for Hardrives, Inc. was approved. CITY COUNCIL MEETING MINUTES -2- SEPTEMBER 15, 2015 6. CONSENT AGENDA-Continued. c. APPROVAL-Request to Authorize Application for Source Water Protection Grant Wellhead Protection Plan Implementation. The City’s Wellhead Protection Plan was approved by the Minnesota Department of Health on May 13, 2014. To assist with implementation, the Department of Health offers grants ranging from $1,000 to $10,000. An application requesting funding assistance was approved. d. APPROVAL-Schedule Public Hearing for 2016-2020 Capital Improvement Plan for November 4, 2015 at 7:00 p.m. A public hearing was scheduled for November 4, 2015 at 7:00 p.m. to discuss the 2016- 2020 Capital Improvement Plan. The CIP will be reviewed at the Joint Council/Finance Commission Work Session scheduled for October 20, 2015. e. APPROVAL-EMS Mutual Aid Agreement. Every two years the EMSRB (Emergency Medical Services Regulatory Board) requires ambulance services to renew their EMS license with the State of Minnesota. A part of the licensing process is having written EMS mutual aid agreements with their neighboring departments. A Mutual Aid Agreement with White Bear Lake was approved. 7. PUBLIC HEARINGS 7a. CONSIDER APPROVAL – Consider a Resolution Ordering Certification of Unpaid Utility Charges Pursuant to Minnesota Statutes § 444.075, Subd. 3e, and § 443.29 for Collection with Payable 2016 Property Taxes Letters were sent to 184 property owners, whose utility accounts were delinquent in the amount of $131,926.53. They were asked to pay their bills in full, make arrangements for payment, or appear before the City Council on September 15, 2015. As of September 10, 2015, 128 delinquent accounts remain unpaid, totaling $102,937.82. Of the remaining accounts, 32 customers have made arrangements and/or payments. Mayor Marshall opened the Public Hearing at 7:08 p.m. There was no public comment and the public hearing was closed. CITY COUNCIL MEETING MINUTES -3- SEPTEMBER 15, 2015 7a. Continued. Council member Brainerd moved and Council member Denas seconded the motion to approve Resolution No. 2015-34 Ordering Certification of Delinquent Utility Accounts to Washington County for collection with the 2016 taxes. The motion was approved. 7b. CONSIDER APPROVAL-Resolution Adopting Special Assessments for Project 2015-01, 2015 Street Improvement Project. On August 18, 2015, the City Council approved a Resolution Calling for and Ratifying an Assessment Hearing Project for Project 2015-01, 2015 Street Improvement Project. A notice of hearing on the proposed special assessment was published in the White Bear Press and sent to each landowner. The cost and expense in making the improvements is $962,926. The amount to be specially assessed is $316,381. The remainder of the project amount namely in the sum of $646,545 shall be financed by the City. Engineer Kennedy explained how the assessments are determined in accordance with the City’s Street Assessment Policy and they are also based on property use and improvement. The assessments are calculated over a 10-year term at a 3.7% interest rate. The Assessments can be prepaid with no interest if done so within 30 days of the Assessment Roll adoption or by October 15, 2015. A senior citizen deferral is also available for those aged 65 years and older. The assessments are as follows: Single Family/Duplex • Roadway Reclamation = $2,900/lot • Mill and Overlay = $800/lot Multi-Family/Commercial • $11.76/foot for Mill and Overlay • $42.65/foot for Roadway Reclamation Mayor Marshall opened the public hearing at 7:18 p.m. Neil Horn, 295 Frankland Street, asked will his lawn be reseeded and said there are several large chunks of cement laying in the road. Engineer Kennedy said the landscaping will be taken care of in the next few weeks. He said he would have the Project Manager check on the cement in the roadway. Tom Hagan, 400 Hallam Avenue S., asked why the no parking signs were installed. Engineer Kennedy said State Aid Funds were used as part of the funding on this project and by State Statute, parking is allowed only on one side of the street. CITY COUNCIL MEETING MINUTES -4- SEPTEMBER 15, 2015 7b. Continued. Robert Schwarz, 291 70th Street, said the cul-de-sac was done in 1988 and why is it being done again this soon. Engineer Kennedy said the road was in poor condition, even though it was done that recent. Mr. Schwarz also said there was a noticeable edge left between his driveway and the road after the asphalting was done. He said he also noticed it along other driveways. Engineer Kennedy said he will have someone out to look at the driveways. Mayor Marshall closed the public hearing at 7:26 p.m. Council member Ramaley moved and Council member Schilling seconded the motion to approve Resolution No. 2015-35 Adopting Special Assessments for Project 2015-01. The motion was approved. 8. STAFF REPORTS 8a. CONSIDER APPROVAL – Request from Ryan and Megan McMahon for a Conditional Use Permit in order to construct an addition at 116 Juniper Street that encroaches 3’ into the required front yard setback The City is in receipt of an application from Ryan and Megan McMahon for the request outlined above. The application has been reviewed by City staff and consultants and is in order for consideration at this time. The Planning Commission at their September 9, 2015 meeting recommended unanimous approval. Planner Perdu said the Applicant is proposing to remodel the existing home and add an additional eight feet on to the front of the home that does not meet the minimum front yard setback requirement in the R1-E Historic Mahtomedi District. City ordinance states that the required front setback for a home in the R1-E district which abuts existing homes on either side shall be within five (5) feet of the average front yard of the two existing homes and in no case shall a front yard greater than 45’ be required. In this case, the average setback of the two adjacent principal structures is more than 50’; thus the minimum required front setback for the subject property is 45’. The applicant is requesting a 3’ exception to this front setback to allow for an addition to the front of the existing home which would sit 42’ from the front property line. Council member Ramaley moved and Council member Brainerd seconded the motion to approve Resolution No. 2015-36 Approving a Condition Use Permit to Allow for the 8 Foot Addition to the Front of the Home at 116 Juniper Street. The motion was approved. CITY COUNCIL MEETING MINUTES -5- SEPTEMBER 15, 2015 8b. CONSIDER APPROVAL –Request from Tim and Carmen Olsen for a variance from the required rear yard setback in order to construct a screened-in porch, and a side yard setback variance in order to remove the existing garage, and replace it with an attached garage and main level house addition at 245 Hickory Street The City is in receipt of an application from Tim and Carmen Olsen for the requests outlined above. The Planning Commission at their September 9, 2015, meeting recommended unanimous approval. Planner Perdu said the Applicants are proposing to construct a 13’x12’ screened in porch on the north side of the existing home, which is in the rear yard of the property. The proposed porch would encroach into the rear yard setback by five (5) feet. The applicants are also proposing to remove the existing detached garage, which lies completely within the rear yard setback and construct a new, attached, three-car garage. In addition to the garage area, the applicants are proposing to add a main level bathroom to the existing home. The proposed garage will be connected to the existing home on the east side, and will encroach into the side yard setback by four (4) feet. They expect minimal grading and drainage impacts will occur to allow for the construction of the porch and garage. Following demolition of the existing garage the site shall be graded to convey stormwater to the roadway and not on to adjacent properties. The final plans will be reviewed as part of the Building Permit Application. Council member Ramaley said they have been remodeling for quite some time and asked if it will be completed in a timely manner. The applicant, Tim Olson, said they want to get the garage completed by winter. Council member Ramaley moved and Council member Brainerd seconded the motion to approve Resolution No. 2015-37 Approving a Variance for the Rear Yard Setback for a Screened Porch and a Variance for the side Yard setback for the Construction of a Garage and Main Level Bathroom. The motion was approved. 8c. DISCUSSION-Improvements Relating to Piccadilly Redevelopment on County Road 12. City Engineer Kennedy discussed improvements on County Road 12 relating to the Piccadilly Square redevelopment. The proposed improvements are currently in the Washington County CIP for 2016. The proposed work includes roadway width reduction CITY COUNCIL MEETING MINUTES -6- SEPTEMBER 15, 2015 8c. Continued. while retaining parking on both sides of Stillwater Road and also widening the sidewalk on the south side of Stillwater Road. There would also be minor storm sewer improvements. Council member Schilling asked about funding for the project. Engineer Kennedy said it would be funded totally by Washington County as it is a County project. There would need to be a Joint Powers Agreement between Mahtomedi and the County because the County would want the City of Mahtomedi to manage and oversee the project. Council member Brainerd asked if the parking would change. Engineer Kennedy said the parking would remain as it is today. Council member Schilling said there are large cracks in the Triangle Park parking lot and would like to see them fixed before Punkinmania. Council member Deans asked how far the project will go on Stillwater Road. Engineer Kennedy said from Highway 244 to the 4-way stop sign by the Dugout. Council member Brainerd said there maybe needs to be an additional crosswalk somewhere in the middle of the block too. There were concerns about the safety of narrowing the driving lanes. It was felt it may be too close to the parked cars and with people opening their doors, someone could get hit. Council member Brainerd asked what will happen with 12/244 during the Piccadilly construction. Administrator Neilson said there have been meetings with the developer to determine where the constructions employees will park. Engineer Kennedy said he will discuss the concerns with the County and bring more information for a future meeting. 8e. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Deans seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson said he will be part of a presentation at the Wildwood Library on September 17th to discuss Solar Gardens. CITY COUNCIL MEETING MINUTES -7- SEPTEMBER 15, 2015 10. COMMENTS FROM THE CITY COUNCIL Council member Deans commented on what a great job that was done on the 2015 Street Project. 11. CLOSED SESSION – None Scheduled 12. ADJOURNMENT Council member Ramaley moved and Council member Brainerd seconded the motion to adjourn the meeting at 8:30 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR