City Council

MAHTOMEDI CITY COUNCIL MINUTES OCTOBER 6, 2015 Mayor Jud Marshall convened the regular City Council meeting at 7:00 p.m. with Council members Timothy Deans, Joel Schilling, Richard Brainerd and Lael Ramaley in attendance. City Administrator Scott Neilson, City Attorney Jay Karlovich, City Engineer Jay Kennedy, Public Works Director Bruce Thielen and City Clerk Mary Solie were also in attendance. CONSIDER APPROVAL OF AGENDA Council member Deans moved and Council member Brainerd seconded the motion to approve the agenda as presented. The motion was unanimously approved. CONSIDER APPROVAL OF CITY COUNCIL MEETING MINUTES Council member Ramaley moved and Council member Schilling seconded the motion to approve the minutes as presented. The motion was unanimously approved. 4. PRESENTATIONS 4a. 20 Year Service Award – Bob Goebel Mayor Jud Marshall presented Bob Goebel with a 20 year service award and thanked him for his years of service to the City 5. DISCUSSION FROM THE AUDIENCE Tony Yarusso, 125 Spruce Street, said the house next door at 115 Spruce Street, is being remodeled, but there has been no activity on it for quite some time and there is construction debris blowing onto his yard. He said the home also encroaches onto his property. He showed several pictures of the home and the debris in his yard. Staff said there has been a building permit issued, but has not been picked up. Staff will contact the Building Official to determine the next steps in the permit process. 6. CONSENT AGENDA Council member Ramaley moved and Council member Deans seconded the motion to approve the Consent Agenda as presented. The motion was unanimously approved. CITY COUNCIL MEETING MINUTES -2- OCTOBER 6, 2015 6. CONSENT AGENDA-Continued. a. APPROVAL-Purchase of SCBA for Fire Department. The City was officially notified that it was awarded a FEMA Grant from the Division of Homeland Security for the amount of $124,268 to replace their aging SCBA’s. The Fire Department received approval to purchase the apparatus from Emergency Response Solutions in the amount of $137,677.78 through the HGAC bidding consortium. b. APPOINTMENT-Election Judges for the November 3, 2015 Municipal Election. The Resolution of election judges for the November 3, 2015 Municipal Election was approved. c. APPROVAL- City Hall Improvements. Staff requested Council approval for the installation of new carpet at City Hall and the Fire Station, and the repainting of the interior walls at City Hall. The City received two quotes for the interior painting of City Hall. The low quote is from Mample Construction for $7,250.00. The City also received two quotes for new carpeting in City Hall and the Fire Station. The low quote is from High Quality Flooring for $18,701.50. City staff received approval to accept the quotes from Mample Construction and High Quality Flooring. d. APPROVAL-Construction Pay Voucher No. 2 and Final in the amount of $1730.25 for Phase 1 Historic District Landscape Improvements for Plant Pros. Construction Pay Voucher No. 2 and Final in the amount of $1730.25 for Phase 1 Historic District Landscape Improvements for Plant Pros was approved. e. APPROVAL-Maintenance License Agreement By and Between the City of Mahtomedi and Property Owner of 456 Warner Avenue for the Maintenance of an Air Conditioner Unit Located on City Property. Through the redevelopment of the Old Wildwood School site, surveys indicated that the air conditioning unit for 456 Warner Avenue was located on Outlot A of the Wildwood Cove development. The City took ownership of Outlot A through the associated development agreement and now the AC unit is located on a City parcel. A maintenance license agreement with the property owner at 456 Warner Avenue to allow the AC unit to remain in its current location until it is replaced or the City requires it be relocated was approved. CITY COUNCIL MEETING MINUTES -3- OCTOBER 6, 2015 6. CONSENT AGENDA-Continued. f. APPROVAL-Permanent Public Drainage and Utility Easement Agreement between Piccadilly Square of Mahtomedi, LLC and the City of Mahtomedi. Pursuant to the development of the Piccadilly Square, staff reviewed building and engineering plans that include the replacement of a storm water pipe on the property. The new pipe is proposed in the same location as the old one, but is larger. A new easement agreement was approved. 7. PUBLIC HEARINGS-None 8. STAFF REPORTS 8a. CONSIDER APPROVAL-Resolution Endorsing “Pollinator Safe” Policies and Practices Promoting Healthy Environment for People and Pollinators. City Administrator Scott Neilson said the Environmental Commission is recommending the City Council approve a Resolution endorsing “Pollinator Safe” policies and practices for City operations. The declining bee population is attributed to the harmful effects of insecticides and pesticides that contain neonicotinoids. High levels are found in ornamental flowering shrubs and trees that are attractive to bees. The Resolution promotes healthy environments for pollinators, ceases all use of neonicotinoids and pollinator harming pesticides, promotes pollinator friendly plantings, and supports efforts to educate the community. Environmental Commission Chair Ray Bissonnette said the Commission is in favor of this resolution and asked the Council for their support. Council member Ramaley moved and Council member Deans seconded the motion to approve Resolution No. 2015-39 Endorsing Pollinator Safe Policies and Practices. The motion was approved. 8b. CONSIDER APPROVAL-Award Contract for Gosiwin Trail. The Gosiwin Trail Improvements are proposed to connect the existing bituminous walk from the Wildwood Cove Development to Gosiwin Court through City owned land. Two quotes were received for the project. The project was bid with a base bid and Alternate 1 (the concrete walk and improvements from Gosiwin to Dahlia). The base bid CITY COUNCIL MEETING MINUTES -4- OCTOBER 6, 2015 8b. Continued. was within the engineers estimate and the alternate bid was over the engineers estimate. Based on the bid results, it is recommended to award the base bid only in the amount of $71,320.00 to T.A. Schifsky and Sons, Inc. Public Works Director Bruce Thielen said due to Rice Creek Watershed requirements, the City is not able to meet their timeline this fall and asked the Council to reject the quotes and to rebid the project next spring. Council member Brainerd moved and Council member Deans seconded the motion to reject the bids for the Gosiwin Trail project and rebid the project next spring. The motion was approved. 8c. CONSIDER APPROVAL-Driveway Permit Application for Nick and Nancy Hilger at 149 Dellwood Avenue. City Engineer Jay Kennedy said Nick and Nancy Hilger own property located at 149 Dellwood Avenue located within the City of Dellwood. Their existing home has driveway access to TH 244 and the home is connected to the Mahtomedi water system and is served by a septic system. The Hilgers approached the City in 2013 regarding connecting their existing home and/or a new lot to City sewer. The Joint Powers Agreement and Sanitary Sewer Service Agreement was approved on September 17, 2013 which allow the Hilger’s to connect to Mahtomedi’s sewer system provided they pay the connection fees. In addition, the Hilgers need to obtain a driveway permit in order to gain access to Tamarack Street to serve the new lot. City staff recommended approval of the driveway permit to allow for connection to Tamarack Street. The approval is subject to final approval by the City Engineer and obtaining a permit from the Rice Creek Watershed District. There was considerable discussion regarding a potential detachment/annexation process to locate the lot within the City of Mahtomedi. City Attorney Karlovich said the annexation process can be lengthy and very costly. He said the tax revenue on the 2 acre parcel should be weighed against the legal costs for the annexation process. The City Council asked staff to provide more information on the annexation costs before making a decision. Council member Brainerd moved and Council member Deans seconded the motion to approve the driveway permit to allow a connection to Tamarack Street. Council member Schilling offered a friendly amendment to also obtain a permit from the Rice Creek Watershed District if necessary. The motion was approved as amended. CITY COUNCIL MEETING MINUTES -5- OCTOBER 6, 2015 8e. CONSIDER APPROVAL-Bill List Council member Ramaley moved and Council member Schilling seconded the motion to approve the bills as presented. The motion was unanimously approved. 9. REPORT FROM THE CITY ADMINISTRATOR Administrator Neilson reminded everyone about the Piccadilly Square ground breaking ceremony on Thursday, October 8th at 2 PM. He said the process to begin updating the Comprehensive Plan will begin soon as the new plan is due in 2018. City Engineer Kennedy provided an update on City projects. He said the 2015 Street Project is in the final restoration phase and will be closed out this year. The Wedgewood Water Reuse Project in Wedgewood Park is working well and the Phase 1 Historic District Project is also wrapping up. Council member Brainerd asked about the Lost Lake erosion issue. Engineer Kennedy said staff is in contact with the MPCA and MnDOT to resolve the erosion. Engineer Kennedy said staff is meeting with residents in the Phase 2 Historic District Project area and construction will begin in 2016. 10. COMMENTS FROM THE CITY COUNCIL Council member Schilling said Punkinmania is Saturday, October 10th from 9:00 a.m. to 3:00 p.m. at Triangle Park. Council member Brainerd asked to have composting in the City looked at again. Council members said they had received emails about a property on Oak Street and asked to have staff look into the issues. 11. CLOSED SESSION-Discuss Appraisal for Vacant City Property East of Century Avenue North and South of Century College Council member Schilling moved and Council member Brainerd seconded the motion to recess the regular meeting at 8:15 p.m. to go into Closed Session to discuss the Appraisal for Vacant City Property East of Century Avenue North and South of Century College. The motion was unanimously approved. Following the Closed Session, Council member Schilling moved and Council member Brainerd seconded the motion to reconvene the regular meeting. The motion was approved. CITY COUNCIL MEETING MINUTES -6- OCTOBER 6, 2015 12. ADJOURNMENT Council member Schilling moved and Council member Brainerd seconded the motion to adjourn the meeting at 8:25 p.m. The motion was unanimously approved. ATTESTED: APPROVED: ___________________________ ___________________________ MARY SOLIE, CITY CLERK JUD MARSHALL, MAYOR