Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, OCTOBER 19, 2020 BY VIDEO CONFERENCING ON ZOOM AND ALSO OPEN FOR THE PUBLIC AT 200 HIGHLANDS BOULEVARD DRIVE 1. CALL TO ORDER Mayor Mike Clement called the Regular Board of Aldermen meeting to order at 7:00 p.m. 2. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Huether, Alderman Nolte, Alderman Hamill, Alderman Ottenad, Alderman Baumann, Alderman Toben, and Mayor Clement. A quorum was present. 3. APPROVAL OF THE MINUTES a. Minutes of the Monday, October 5, 2020 Regular Board of Aldermen Meeting Alderman Hamill made the motion to approve the Minutes of the Monday, October 5, 2020 Regular Board of Aldermen Meeting. The motion was seconded by Alderman Huether and carried unanimously, with no objections from members of the Board of Aldermen. 4. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Alderman Hamill made the motion to approve the Order of Items on the Agenda, as submitted. The motion was seconded by Alderman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. 5. CONSIDERATION OF PETITIONS AND COMMENTS FROM THE PUBLIC a. Comments from the Public Regular Board of Aldermen Meeting 10-19-2020 Page 1  City Clerk Justin Klocke read an email that was to be entered into the minutes under Comments from the Public. Some in Manchester are promoting changing the ordinance prohibiting chickens, and other farm animals, in the city. As a resident of Manchester, I am very opposed to changing the ordinance. Thank you James Gallagher 1211 Holgate Dr. Manchester 63021 6. REPORTS FROM THE MAYOR a. Mayoral Reports Mayor Clement wanted to let everyone know that Manchester still continues to support the Red Cross and currently has two blood drives coming up on October 22 at the Manchester Justice Center and the other blood drive is October 27 at the Parks Department. Currently there are still spaces available. Mayor Clement wanted to remind everyone that the last drive-up notary drive is being held this Saturday, October 24 at the Paul Schroeder Park from 8 to noon. Mayor Clement wanted to remind the Board that the work sessions are coming up on October 27 and October 29 for the upcoming budget. 7. REPORTS FROM THE CITY ADMINISTRATOR a. Manchester Police Department Report – Chief Scott Will Chief of Police Scott Will stated over the last several weeks they have done several things to look at the Police Department. One of the first things they have done is met with Webster Groves to discuss some of the things that they have experienced in their City and how they have overcome it. They have had a department wide meeting and also supervisor meeting to discuss hot topics in the Police Department. They have also hired a speaker to address the entire police department to speak about de-escalation and diversity issues. He said they are also moving forward with the bodycam program. Alderman Huether stated that Chief also has started his “Chat with the Chief” and it has been a new addition to the Police Department. She asked about more information on the training that the Police Department will be getting. Regular Board of Aldermen Meeting 10-19-2020 Page 2  Chief Will explained the speaker will be talking about culture diversity and equipping skills like speaking and de-escalating skills. Mayor Clement asked if this facilitator should be used for non-police City staff. City Administrator Perney answered that he believes she is more specific to police training. He said he is still looking and plans to have something by next year for the rest of the staff. b. Executive Session Minutes Policy City Administrator Perney stated there was a memo attached to this agenda that outlines this. Currently the City Clerk records the executive sessions and files it away in his office. It was brought to his attention that maybe the Board should look at the process. For regular meeting minutes the Board looks at them and approves them. It needs to be discussed by the Board on how they would like to proceed. Mayor Clement asked what the different options are. Alderman Nolte stated this was about his inquiry and asked for it to be on the agenda. He feels it is a good idea because we distribute minutes from the regular meetings and feels we should distribute minutes from a closed session as they are just as important. Alderman Ottenad stated she agreed with both and would like to see them included in the packet and if they had to give them back to be destroyed that is fine. She would like to see it like the City of Des Peres that they can ask for years previous. City Administrator Perney stated that the Board should be able to have access to previous ones at any time. City Attorney Seele stated they are able to get the previous minutes as long as there is no conflict of interest on an issue. City Administrator Perney stated they will come up with a couple different options for closed session minutes in the next Board of Aldermen packet and they will have another discussion at a later date. City Administrator Perney stated that he had some kudos for the Code Enforcement department and Mark Belpulsi and wanted to share with everyone. City Administrator Perney stated that every five years, there is a public hearing to update the public on the process of the TIF, so they must have 4 straight weeks of notification in the Countian. Manchester will be doing it at the December 7, 2020 meeting. City Administrator Perney stated that Manchester’s communication person found it is “National Make a Difference Day”. He said as a City we want to make a difference and send good news to our community. Our City is going to make baskets and give them to Circle of Concern. Regular Board of Aldermen Meeting 10-19-2020 Page 3  c. List of Paid Bills (Warrant dates of 10-05-2020 to 10-18-2020) There were no questions. 8. REPORTS FROM COMMITTEES a. Planning and Zoning Commission Alderman Hamill stated they did meet, and they had one item on the agenda. It was a sign permit for Club Carwash which was approved unanimously, contingent on the Board of Adjustment approving a variance. Alderman Hamill stated the next meeting for Planning and Zoning has been cancelled. b. Veterans Commission Alderman Huether stated they did meet and there was a lot of conversation about the Veterans Day Breakfast. This year the breakfast will look different due to Covid. It will be a drive through event. Alderman Huether stated the Veterans Commission will also be meeting to discuss Stoecker Park with the Planning Grant and meeting with the landscape architect with the expansion of the park. c. Homecoming Committee Alderman Ottenad stated she had nothing to report. 9. ACTION ON OLD BILLS a. None 10. ACTION ON NEW LEGISLATION a. RESOLUTION NO 20-0771 – MANCHESTER POLICE DEPARTMENT BODY- WORN CAMERA BID CONSIDERATION Alderman Ottenad read Proposed Resolution #20-0771, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO AN AGREEMENT WITH WATCHGUARD VIDEO, INC. IN AN AMOUNT NOT TO EXCEED Regular Board of Aldermen Meeting 10-19-2020 Page 4 FORTY-ONE THOUSAND FIVE HUNDRED TWELVE DOLLARS AND ZERO CENTS ($41,512.00) FOR THE PURCHASE OF THIRTY BODY-WORN CAMERAS AND ALL NECESSARY SOFTWARE, HARDWARE, AND TRAINING FOR THE SAME AND FIRST YEAR OF REQUIRED ANNUAL LICENSING FEE”, by title only. Alderman Ottenad made the motion for approval of Resolution #20-0771. The motion was seconded by Alderman Hamill and carried unanimously, without any objections from any members of the Board of Aldermen. b. RESOLUTION NO 20-0772 – FIXED ASSET POLICY CONSIDERATION Alderman Baumann read Proposed Resolution #20-0772, entitled: “A RESOLUTION OF THE CITY OF MANCHESTER BOARD OF ALDERMEN APPROVING THE FIXED ASSET POLICY FOR 2020”, by title only. Director of Finance Don Yucuis stated that during the Audit with management under the comments it was requested the City adopt a formal and fixed asset policy. He said there is a policy in place but not as formal and followed certain guidelines. With this policy, it formalizes how we handle fixed assets and what we depreciate. Alderman Baumann made the motion for approval of Resolution #20-0772. The motion was seconded by Alderman Huether and carried unanimously, without any objections from any members of the Board of Aldermen. c. RESOLUTION NO 20-0773 – SPECIAL USE EXTENSION AUTHORIZATION – 14401 MANCHESTER ROAD Alderman Toben read Proposed Resolution #20-0773, entitled: “A RESOLUTION AUTHORIZING A SIXTH EXTENSION OF TIME FOR THE EXPIRATION OF A SPECIAL USE PERMIT FOR 14401 MANCHESTER ROAD”, by title only. Alderman Toben made the motion for approval of Resolution #20-0773. The motion was seconded by Alderman Hamill and carried unanimously, without any objections from any members of the Board of Aldermen. d. RESOLUTION NO 20-0774 – TREE RESOURCE IMPROVEMENT AND MAINTENANCE GRANT ACCEPTANCE AND AGREEMENT AUTHORIZATION Alderman Huether read Proposed Resolution #20-0774, entitled: “A RESOLUTION ACCEPTING A TREE RESOURCE IMPROVEMENT AND MAINTENANCE (TRIM) GRANT FROM THE MISSOURI DEPARTMENT OF CONSERVATION IN AN AMOUNT NOT TO EXCEED NINE THOUSAND SEVEN HUNDRED EIGHTY-THREE DOLLARS AND ZERO CENTS ($9,783.00) FOR PROPER REIMBURSABLE COSTS FOR A PROJECT TO INVENTORY CITY PARK SYSTEM TREES, Regular Board of Aldermen Meeting 10-19-2020 Page 5 TO PLANT NATIVE SPECIES TREES IN THE HOWARD GEORGE DRIVE RIGHT-OF-WAY, AND TO CREATE AND PRINT TREE EDUCATIONAL CARDS, AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN AGREEMENT THEREFORE”, by title only. Director of Public Works Bob Ruck stated this is a follow up from last years $25,000 grant. The Parks Tree inventory was out of date and they used it as a basis for the application. They are still planning the Howard George planting. Alderman Huether made the motion for approval of Resolution #20-0774. The motion was seconded by Alderman Nolte and carried unanimously, without any objections from any members of the Board of Aldermen. e. RESOLUTION NO 20-0775 – CONSTRUCTION MANAGEMENT SERVICES CONTRACT AUTHORIZATION – CLOVERLEAF LANE STORMWATER IMPROVEMENTS PROJECT Alderman Nolte read Proposed Resolution #20-0775, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH HORNER & SHIFRIN, INC. IN AN AMOUNT NOT TO EXCEED TEN THOUSAND NINE HUNDRED FIFTY-SIX DOLLARS AND FIFTY CENTS ($10,956.50) TO PROVIDE THE CITY WITH CONSTRUCTION MANAGEMENT SERVICES FOR THE CLOVERLEAF LANE STORMWATER IMPROVEMENTS PROJECT IN THE CITY OF MANCHESTER”, by title only. Alderman Nolte made the motion for approval of Resolution #20-0775. The motion was seconded by Alderman Ottenad and carried unanimously, without any objections from any members of the Board of Aldermen. f. RESOLUTION NO 20-0776 – CONSTRUCTION OF STORMWATER IMPROVEMENTS CONTRACT AUTHORIZATION – CHANNEL D STREAMBANK RESTORATION PROJECT Alderman Hamill read Proposed Resolution #20-0776, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH IDEAL LANDSCAPE CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED SIX THOUSAND FIVE HUNDRED SIXTY-SIX DOLLARS AND EIGHTY- NINE CENTS ($506,566,.89) INCLUDING A SEVEN PERCENT (7%) CHANGE ORDER IN THE AMOUNT OF THIRTY-THREE THOUSAND ONE HUNDRED THIRTY-NINE DOLLARS AND EIGHTY-NINE CENTS ($33,139.89) IN THE EVENT OF UNFORESEEN CONDITIONS, FOR CONSTRUCTION OF STORMWATER IMPROVEMENTS FOR THE CHANNEL D STREAMBANK RESTORATION PROJECT”, by title only. Alderman Hamill made the motion for approval of Resolution #20-0776. The motion Regular Board of Aldermen Meeting 10-19-2020 Page 6 was seconded by Alderman Nolte and carried unanimously, without any objections from any members of the Board of Aldermen. g. RESOLUTION NO 20-0777 – CONSTRUCTION MANAGEMENT SERVICES CONTRACT AUTHORIZATION – CHANNEL D STREAMBANK RESTORATION PROJECT Alderman Hamill read Proposed Resolution #20-0777, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH STOCK & ASSOCIATES CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED TWENTY THOUSAND DOLLARS ($20,000.00) TO PROVIDE THE CITY WITH CONSTRUCTION MANAGEMENT SERVICES FOR THE CHANNEL D STREAMBANK RESTORATION PROJECT IN THE CITY OF MANCHESTER”, by title only. Alderman Hamill made the motion for approval of Resolution #20-0777. The motion was seconded by Alderman Nolte and carried unanimously, without any objections from any members of the Board of Aldermen. 11. MISCELLANEOUS a. Comments from the Public There were none. 12. ADJOURNMENT There being no further business, Alderman Hamill made a motion to adjourn. The motion was seconded by Alderman Nolte and carried unanimously. The meeting adjourned at 7:33 p.m. Respectfully submitted, Michelle Melugin Deputy City Clerk Note: This is a journal of the Board of Aldermen meeting held Monday, October 19, 2020, (Summary); not a verbatim transcript. If a recording of the meeting is desired, please contact City Hall. Regular Board of Aldermen Meeting 10-19-2020 Page 7 Regular Board of Aldermen Meeting 10-19-2020 Page 8