Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MOND AY, DECEMBER 6 , 2021 AT 200 HIGHLANDS BOULEVARD DRIVE CALL TO ORDER Mayor Mike Clement called the Regular Board of Aldermen Meeting to order at 7:00 p.m. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Nolte, Alderman Ottenad, Alderman Huether, Alderman Baumann, Alderman Toben, and Mayor Clement. Alderman Hudson was absent. A quorum was present. APPROVAL OF THE MINUTES November 15, 2021 Regular Board of Aldermen Meeting Alderman Ottenad made the motion to approve the minutes of the Monday, November 15, 2021 Regular Board of Alderman Meeting. The motion was seconded by Alderman Nolte and carried unanimously, with no objections from any members of the Board of Aldermen. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Mayor Clement stated the Proclamation will be omitted from the Agenda since Jose was not able to attend the meeting. Mayor Clement stated he wanted to recognize the scouts that are at the meeting. Mayor Clement stated that he wanted to add 11(a) for the Oath of Office for the City Clerk. Alderman Ottenad made the motion to approve the Order of Items on the Agenda, as amended. The motion was seconded by Alderman Baumann and carried unanimously, with no objections from any members of the Board of Aldermen. CONSIDERATION OF PETITIONS Comments from the Public There were none. REPORTS FROM THE MAYOR Veterans Commission Appointment -J. Sam Fletcher Mayor Clement stated Sam Fletcher is filling in a vacancy that was held by Sergeant Moore. Sergeant Moore was reassigned to Texas. Regular Board of Aldermen Meeting 12/06/2021 Page 1 Alderman Ottenad made the motion to approve Sam Fletcher as the replacement appointment for the Veterans Commission. The motion was seconded by Alderman Toben and carried unanimously, with no objections from any members of the Board of Aldermen. Alderman Ottenad made the motion to approve the reappointments of Julie Nguyen, James Francis and Bud Niebling to the Veterans Commission. The motion was seconded by Alderman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. Mayoral Reports Mayor Clement stated the Employee Holiday Luncheon is coming up and that is when the City recognizes our Staff. He said we get together and have lunch, games and a few gifts will be handed out. It will start at noon on Friday, December 10. Mayor Clement stated on December 16, Manchester has the holiday lunch for our Senior Residents which is put on by the Parks Department. Starting time is at noon. Mayor Clement wanted everyone to know the Holiday decorating judging will begin on December 14. Mayor Clement talked about the Police Department holding “Cookies with a Cop” and what a fun, great, and full event. REPORTS FROM THE CITY ADMINISTRATOR New City Hall City Administrator Klocke stated that last week they met with the City Staff team and with Horner and Shifrin and talk about the encloser. It has become very apparent that the encloser should occur if they move forward with it at the same time as the phase one remodel. Use Tax Report City Administrator Klocke stated that at the last meeting, Alderman Nolte asked for an overview of the use tax. He said at a previous memo to the Board he had quickly gone over some of the Missouri Department of Revenues taxable sales tax report they had put together. It was an estimate of the amount of money Manchester would have received it Manchester had a use tax. The estimated amount of money for 2020 would have been $91,162. He said that he, along with Director Yucuis, believe this is grossly inaccurate based on how the figures are being collected at the State level. Director Yucuis stated that he has reached out to Cities that have the Use Tax and their numbers are significantly higher than what the State estimated. City Administrator Klocke stated that there is an amendment to the Use Tax Bill on tonight’s agenda for that Bill because we did a first reading at the last meeting and because we are reading the Bills by title only. Once we amend it after it is first read we have to amend it and then read it twice. Snow Emergency and Snow Routes Policy City Administrator Klocke stated that Mayor Clement had sent out some information regarding snow emergencies and the snow routes policy. There have been some concerns around our current policy, it may be difficult for our Police Department to respond to some of the snow routes in the city after the weather begun and started to accumulate. There has Regular Board of Aldermen Meeting 12/06/2021 Page 2 been some discussion about changing the policy and they wanted to get the Boards feelings regarding the policy and when the Police Department should start contacting people that live on the snow routes and ask them to move their vehicles off the roadway. Assistant Director of Public Works Dave Pracht suggested an idea for the Board to consider, is to make the policy indicate that if there is any snow and/or ice on the ground they should not be parking on the road when living on a snow route. The Board of Aldermen agreed on changing the policy. A discussion ensued on different ways to notify residents that they live on a snow route. List of Paid Bills (Warrant dates of 11-15-2021 to 12-05-2021) There were no questions. REPORTS FROM COMMITTEES Planning and Zoning Commission Alderman Nolte stated there was one boundary adjustment and it will be making its way to the Board of Aldermen at the next meeting. Veterans Commission Alderman Huether stated they are not officially meeting in the month of December because they are working on the final phase of the Flags of Valor memorial tribute flag project. Alderman Huether stated the next meeting is January 12 at 4:30 p.m. Homecoming Committee Alderman Ottenad stated they did not meet but they had a holiday appreciation dinner on Sunday, December 12 at Tuckers. Audit and Finance Committee Alderman Baumann stated they did not meet. Tree Advisory Board Mayor Clement stated they did not meet. He did say at the next Board meeting they will be bringing in well-qualified people for appointment. ACTION ON OLD BILLS Amended Bill No. 21-2447 – Local Use Tax Proposition (Emergency Legislation Requested) Alderman Nolte read Amended Bill No. 21-2447, entitled: “AN ORDINANCE OF THE CITY OF MANCHESTER, MISSOURI, IMPOSING A USE TAX FOR GENERAL REVENUE PURPOSES AT THE RATE EQUAL TO THE TOTAL LOCAL SALES TAXES IN EFFECT AND PROVIDING FOR SUBMISSION OF THE PROPOSAL TO THE QUALIFIED VOTERS OF THE CITY FOR THEIR APPROVAL AT THE GENERAL ELECTION CALLED AND TO BE HELD IN THE CITY ON APRIL 5, 2022”, by title only. Alderman Nolte stated Emergency Legislation has been requested, so Alderman Nolte made the motion for approval of emergency legislation. The motion was seconded by Alderman Toben, and carried unanimously, without objection. Regular Board of Aldermen Meeting 12/06/2021 Page 3 Alderman Nolte read for the second time Bill No. 21-2447, entitled: “AN ORDINANCE OF THE CITY OF MANCHESTER, MISSOURI, IMPOSING A USE TAX FOR GENERAL REVENUE PURPOSES AT THE RATE EQUAL TO THE TOTAL LOCAL SALES TAXES IN EFFECT AND PROVIDING FOR SUBMISSION OF THE PROPOSAL TO THE QUALIFIED VOTERS OF THE CITY FOR THEIR APPROVAL AT THE GENERAL ELECTION CALLED AND TO BE HELD IN THE CITY ON APRIL 5, 2022”, by title only. Alderman Nolte made the motion that Bill No. 21-2447, become Ordinance No. 21-2332. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Huether – aye Alderman Hudson – absent Alderman Nolte – aye Alderman Ottenad – aye Alderman Toben – aye Alderman Baumann – aye Mayor Clement announced that the motion passed 5 – 0, with no objections from any members of the Board of Aldermen and one being absent. Bill No. 21-2448 – Fiscal Year 2022 Budget Alderman Baumann read for the second time Bill 21-2448, entitled: “AN ORDINANCE ADOPTING AND APPROVING THE BUDGET FOR THE CITY OF MANCHESTER FOR THE YEAR JANUARY 1, 2022 THROUGH DECEMBER 31, 2022, AND APPROPRIATING SUCH SUMS AS SET FORTH HEREIN FOR ALL DEPARTMENTS AND ACCOUNTS THEREIN SPECIFIED”, by title only. Alderman Baumann made the motion that Bill No. 21-2448, become Ordinance No. 21- 2333. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Toben – aye Alderman Baumann – aye Alderman Huether – aye Alderman Hudson – absent Alderman Nolte – aye Alderman Ottenad – aye Mayor Clement announced that the motion passed 5 – 0, with no objections from any members of the Board of Aldermen and one being absent. ACTION ON NEW LEGISLATION Bill No. 21-2449 – Public Works Director Appointment (Emergency Legislation Requested) Alderman Toben read Proposed Bill No. 21-2449, entitled: “AN ORDINANCE APPOINTING ERROL TATE AS THE DIRECTOR OF PUBLIC WORKS FOR THE CITY OF MANCHESTER, SETTING THE SALARY, AND ESTABLISHING THE TERMS AND CONDITIONS OF SAID EMPLOYMENT”, by title only. Regular Board of Aldermen Meeting 12/06/2021 Page 4 Alderman Toben stated Emergency Legislation has been requested, so Alderman Toben made the motion for approval of emergency legislation. The motion was seconded by Alderman Huether, and carried unanimously, without objection. Alderman Toben read for the second time Bill No. 21-2449, entitled: “AN ORDINANCE APPOINTING ERROL TATE AS THE DIRECTOR OF PUBLIC WORKS FOR THE CITY OF MANCHESTER, SETTING THE SALARY, AND ESTABLISHING THE TERMS AND CONDITIONS OF SAID EMPLOYMENT”, by title only. Alderman Nolte made the motion that Bill No. 21-2449, become Ordinance No. 21-2334. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Baumann – aye Alderman Huether – aye Alderman Hudson – absent Alderman Nolte – aye Alderman Ottenad – aye Alderman Toben – aye Mayor Clement announced that the motion passed 5 – 0, with no objections from any members of the Board of Aldermen and one being absent. Bill No. 21-2450 – Planning & Zoning Director Appointment (Emergency Legislation Requested) Alderman Nolte read Proposed Bill No. 21-2450, entitled: “AN ORDINANCE APPOINTING TODD STREILER AS THE DIRECTOR OF PLANNING, ZONING AND ECONOMIC DEVELOPMENT FOR THE CITY OF MANCHESTER, ESTABLISHING A RATE OF PAY FOR THAT POSITION AND, FURTHER, CONFIRMING THE DUTIES AND OBLIGATIONS OF THAT POSITION”, by title only. Alderman Nolte stated Emergency Legislation has been requested, so Alderman Nolte made the motion for approval of emergency legislation. The motion was seconded by Alderman Ottenad, and carried unanimously, without objection. Alderman Nolte read for the second time Bill No. 21-2450, entitled: “AN ORDINANCE APPOINTING TODD STREILER AS THE DIRECTOR OF PLANNING, ZONING AND ECONOMIC DEVELOPMENT FOR THE CITY OF MANCHESTER, ESTABLISHING A RATE OF PAY FOR THAT POSITION AND, FURTHER, CONFIRMING THE DUTIES AND OBLIGATIONS OF THAT POSITION”, by title only. Alderman Nolte made the motion that Bill No. 21-2450, become Ordinance No. 21-2335. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Ottenad – aye Alderman Nolte – aye Alderman Huether – aye Alderman Baumann – aye Alderman Hudson – absent Regular Board of Aldermen Meeting 12/06/2021 Page 5 Alderman Toben – aye Mayor Clement announced that the motion passed 5 – 0, with no objections from any members of the Board of Aldermen and one being absent. Bill No. 21-2451 – City Clerk Appointment (Emergency Legislation Requested) Alderman Ottenad read Proposed Bill No. 21-2451, entitled: “AN ORDINANCE APPOINTING MICHELLE MELUGIN AS THE CITY CLERK FOR THE CITY OF MANCHESTER, SETTING THE SALARY, AND ESTABLISHING THE TERMS AND CONDITIONS OF SAID EMPLOYMENT”, by title only. Alderman Ottenad stated Emergency Legislation has been requested, so Alderman Ottenad made the motion for approval of emergency legislation. The motion was seconded by Alderman Nolte, and carried unanimously, without objection. Alderman Ottenad read for the second time Bill No. 21-2451, entitled: “AN ORDINANCE APPOINTING MICHELLE MELUGIN AS THE CITY CLERK FOR THE CITY OF MANCHESTER, SETTING THE SALARY, AND ESTABLISHING THE TERMS AND CONDITIONS OF SAID EMPLOYMENT”, by title only. Alderman Nolte made the motion that Bill No. 21-2451, become Ordinance No. 21-2336. The motion was seconded by Alderman Huether. A poll of the Board showed: Alderman Toben – aye Alderman Heuther – aye Alderman Hudson – absent Alderman Nolte – aye Alderman Ottenad – aye Alderman Baumann – aye Mayor Clement announced that the motion passed 5 – 0, with no objections from any members of the Board of Aldermen and one being absent. MISCELLANEOUS Oath of Office City Administrator Klocke gave the Oath of Office to City Clerk Michelle Melugin. Comments from the Public There were none. ADJOURNMENT There being no further business, Alderman Nolte made the motion to adjourn. The motion was seconded by Alderman Toben and carried unanimously. The meeting adjourned at 7:47 p.m. Regular Board of Aldermen Meeting 12/06/2021 Page 6