Board of Aldermen

MINUTES OF THE PUBLIC HEARING OF MONDAY, NOVEMBER 20, 2023 TEXT AMENDMENT TO SECTION 405 RELATING TO GREENSPACE REQUIREMENTS CALL TO ORDER Mayor Mike Clement called the Public Hearing of the Board of Aldermen to order at 7:01 p.m. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Nolte, Alderman Dodge, Alderman Ottenad, Alderman Huether, Alderman Toben, Alderman Baumann, and Mayor Clement. A quorum was present. PUBLIC HEARING The following notice of the public hearing was then read: “The City of Manchester Board of Aldermen shall hold a public hearing on Monday, November 20, 2023 at 7:00 p.m. at the Manchester Justice Center, 200 Highlands Boulevard Dr, to consider the following: Case Number 23-TXT-004: Text Amendment to Section 405.650 of the Zoning Code Relating to Greenspace Requirements.” Alderman Dodge made the motion to postpone the Public Hearing of the text amendment relating to greenspace requirements to the next regularly scheduled Board of Aldermen Meeting. The motion was seconded by Alderman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. ADJOURNMENT Mayor Clement closed the public hearing at 7:03 p.m. Public Hearing 11/20/23 Text Amendment to Greenspace Requirements Page 1  MINUTES OF THE PUBLIC HEARING OF MONDAY, NOVEMBER 20, 2023 SPECIAL USE PERMIT FOR 679 AND 681 BIG BEND ROAD TO OPERATE AN ESCAPE ROOM CALL TO ORDER Mayor Mike Clement called the Public Hearing of the Board of Aldermen to order at 7:03 p.m. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Nolte, Alderman Dodge, Alderman Ottenad, Alderman Huether, Alderman Toben, Alderman Baumann, and Mayor Clement. A quorum was present. PUBLIC HEARING The following notice of the public hearing was then read: “The City of Manchester Board of Aldermen shall hold a public hearing on Monday, November 20 at 7:00 p.m. at the Manchester Justice Center, 200 Highlands Boulevard Dr, to consider the following: Case Number - PC-23-SUP-004, a Special Use Permit (SUP) to allow 679 and 681 Big Bend Road located in the C-2 Commercial Zoning District to be used for an amusement establishment (escape room).” Speaking as a proponent, Jonathan Brunts, owner of Altered State Comics and proposed business LockedIn Escape Rooms, in Treetop Plaza, explained that the proposed business would be located in the same plaza as his currently operating business. He continued that the proposed business would be a family amusement area with four escape games. COMMENTS FROM OPPONENTS, QUESTIONS OR COMMENTS FROM THE PUBLIC There were no opponents. Aldermen Baumann and Mayor Clement noted the activity of Altered State Comics in the community. Alderman Nolte reported that the Planning & Zoning Commission voted in favor of approval of the special use permit at their meeting. ADJOURNMENT Mayor Clement closed the public hearing at 7:06 p.m. Public Hearing 11/20/23 SUP for 679 and 681 Big Bend Road Page 1  MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, NOVEMBER 20, 2023 AT 200 HIGHLANDS BOULEVARD DRIVE CALL TO ORDER Mayor Clement called the Regular Board of Aldermen Meeting to order at 7:06 p.m. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Nolte, Alderman Dodge, Alderman Ottenad, Alderman Huether, Alderman Toben, Alderman Baumann, and Mayor Clement. A quorum was present. APPROVAL OF THE MINUTES November 6, 2023 Public Hearing – Text Amendment to Section 405 SUP Procedures Alderman Ottenad made the motion to approve the minutes of the Monday, November 6, 2023, Public Hearing – Text Amendment to Section 405 Relating to Special Use Permit Procedures. The motion was seconded by Alderman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. November 6, 2023 Regular Board of Aldermen Meeting Alderman Ottenad made the motion to approve the minutes of the Monday, November 6, 2023, Regular Board of Aldermen Meeting. The motion was seconded by Alderman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Alderman Ottenad made the motion to approve the Order of Items on the Agenda, as presented. The motion was seconded by Alderman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. CONSIDERATION OF PETITIONS Comments from the Public Chris Lawrence, owner of 668 Canary Estates Dr, expressed his concerns about a proposed early childhood center that was to be located on Parkway School District’s property behind his subdivision. He explained that earlier in the development process Parkway had proposed a different location for the building that he was comfortable with. He continued that he believed it would be a great addition to the area. On November 3rd a map of the project building was made available, and the location of the building had changed. He explained that the new location put the early childhood building 52 ft from one of his neighbor’s homes and 62 ft from the proposed building to his house. Mr. Lawrence expressed concern that the new location of the building was invasive to the subdivision and hoped some buffer could be provided prior to approval and development. He explained that in his research no other Regular Board of Aldermen Meeting 11/20/2023 Page 1 Parkway school was built this close to residential homes. Rita Fitzjarrell, owner of 680 Canary Estates Dr, explained that she was present for the same reason as Mr. Lawrence. She continued that she shared his concerns and had additional concerns with the location of the proposed early childhood center. She explained that the subdivision sat lower than the Parkway property and there had been flooding problems since the subdivision’s construction. MSD and Parkway had come to fix these issues, but she had concerns that the addition of the building, where there was currently greenspace, would cause water runoff and flooding problems again. She continued that she was supportive of an early childhood center, but the location of the proposed building on the property gave concern with water runoff into the subdivision. Ms. Fitzjarrell requested that the location of the building be reevaluated to alleviate the concerns that were presented. She also noted that there may be a need for concern for children’s safety during outside activities due to the number of wild animals that currently are around that area of greenspace. Mayor Clement reported that there would be a meeting on December 4th that would discuss the issues that Mr. Lawrence and Ms. Fitzjarrell brought up regarding the Parkway early childhood center. REPORTS FROM THE MAYOR Mayoral Proclamations – Small Business Saturday Mayor Clement presented a proclamation recognizing Small Business Saturday and the importance of small businesses and shopping local in the Manchester community. Mayor Clement explained that it is important to shop small and shop locally all year round and that City staff had been discussing some ideas to promote the small business community in Manchester. Mayoral Reports Mayor Clement reported that the annexation did not go the way they had hoped, but that everyone worked very hard throughout the effort. He continued that while they were disappointed, the energy that was going towards annexation has now shifted focus to other programs and projects in Manchester’s future. Mayor Clement acknowledged and thanked staff for their work on the successful Veterans Day events. He continued that Saturday’s recycling event collected 3 trucks of recycling, with 444 cars driving through. He noted that the event also brought in 377 food donation items and $226 for Circle of Concern. Mayor Clement wished everyone a happy and healthy Thanksgiving and informed them that City offices would be closed for the holiday at 12pm on November 22nd and reopen on Monday, November 27th. REPORTS FROM THE CITY ADMINISTRATOR Police Department Updates Chief Will updated the Board on items going on with the Police Department. He explained that the Police Department would assist with the traffic problems and congestion related to holiday shopping on Highlands Boulevard Drive. He also informed the Board that Captain Regular Board of Aldermen Meeting 11/20/2023 Page 2 Smith would be graduating from the FBI Academy on December 7th. He continued that Sgt Absolon had her surgery and was in recovery now. Recognition of Director Kat Schien City Administrator Klocke acknowledged Director of Parks, Recreation, and Arts, Kat Schien who was recently elected President of Missouri Association of Community Arts Agencies. Boy Scout Troop 787 City Administrator Klocke thanked Boy Scout Troop 787 from Carman Trails for attending the Board meeting and spending time learning about local government from Mayor Clement and Alderman Huether. List of Paid Bills (Warrant dates of 11-06-2023 to 11-19-2023) There were no questions. Reports from the Committees Planning and Zoning Commission Alderman Nolte reported that the Planning and Zoning Commission did not meet. Veterans Commission Alderman Huether reported that the Veterans Day events were very successful. She expressed how proud she was of the community coming together to honor the tradition of those who had served. She thanked everyone involved in the day of events. She continued that the next meeting of the Veterans Commission would be in January of 2024. Audit and Finance Committee Alderman Toben stated that the Audit and Finance Committee did not meet. Tree Advisory Board Alderman Dodge stated that there was no report for the Tree Advisory Board. Homecoming Committee Alderman Ottenad reported that Homecoming Committee did not meet, but there would be a holiday get together of the Committee in December. ACTION ON OLD BILLS BILL NO. 23-2516 Chapter 626 – Video Service Providers Code Amendment Alderman Dodge read for the second time Bill No. 23-2516 entitled: “AN ORDINANCE AMENDING SECTION 626.020 OF CHAPTER 626 ON VIDEO SERVICE PROVIDERS RELATING TO CHANGES IN STATE LAW ON VIDEO SERVICES REGULATION,” by title only. Alderman Dodge made the motion that Bill No. 23-2516, become Ordinance No. 23-2400. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Huether – aye Regular Board of Aldermen Meeting 11/20/2023 Page 3 Alderman Ottenad – aye Alderman Nolte – aye Alderman Toben – aye Alderman Baumann – aye Alderman Dodge – aye Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. BILL NO. 23-2517 Chapter 300 – Traffic Code Amendment Alderman Toben read Proposed Bill No. 23-2517 entitled: “AN ORDINANCE AMENDING THE TRAFFIC CODE, SECTIONS 300.010 AND 340.230 PERTAINING TO THE DEFINITION OF STREETS AND HIGHWAYS,” by title only. Alderman Toben made the motion that Bill No. 23-2517, become Ordinance No. 23-2401. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Baumann – aye Alderman Toben – aye Alderman Nolte – aye Alderman Ottenad – aye Alderman Dodge – aye Alderman Huether – aye Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. BILL NO. 23-2518 Highlands Boulevard Redevelopment Dissolution Alderman Nolte read Proposed Bill No. 23-2518 entitled: “AN ORDINANCE TERMINATING TAX INCREMENT FINANCING WITHIN THE HIGHWAY 141/MANCHESTER ROAD REDEVELOPMENT AREA; DISSOLVING THE HIGHWAY 141/MANCHESTER ROAD SPECIAL ALLOCATION FUND; AND AUTHORIZING CERTAIN OTHER ACTIONS RELATING THERETO,” by title only. Alderman Nolte made the motion that Bill No. 23-2518, become Ordinance No. 23-2402. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Ottenad – aye Alderman Nolte – aye Alderman Dodge – aye Alderman Huether – aye Alderman Toben – aye Regular Board of Aldermen Meeting 11/20/2023 Page 4 Alderman Baumann – aye Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. BILL NO. 23-2519 Chapter 405 – Special Use Permit Code Amendment Alderman Huether read Proposed Bill No. 23-2519 entitled: “AN ORDINANCE APPROVING TEXT AMENDMENTS TO SECTION 405.550 (G) OF THE ZONING CODE OF THE CITY OF MANCHESTER PERTAINING TO VALIDITY OF SPECIAL USE PERMIT APPLICATIONS,” by title only. Alderman Huether made the motion that Bill No. 23-2519, become Ordinance No. 23-2403. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Dodge – aye Alderman Baumann – aye Alderman Toben – aye Alderman Huether – aye Alderman Nolte – aye Alderman Ottenad – aye Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. INTRODUCTION OF NEW LEGISLATION Resolution No. 23-0953 Republic Services Waste Services Agreement Alderman Ottenad read Proposed Resolution No. 23-0953, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH ALLIED WASTE SERVICES, LLC, DOING BUSINESS AS REPUBLIC SERVICES OF BRIDGETON, FOR THE COLLECTION AND DISPOSAL OF HOUSEHOLD TRASH, RECYCLABLES AND YARD WASTE FOR THE FIVE-YEAR PERIOD BEGINNING FEBRUARY 1, 2024 AND ENDING JANUARY 31, 2029,” by title only. Alderman Ottenad requested clarification on the cart exchange request. City Administrator Klocke explained that residents would receive multiple communication pieces in the next few weeks on how to make their cart selection. He continued that there were three choices, and they could send their choice in by mail, email, or online. In January, residents would receive their cart choice. He continued that if a resident were to need a different size cart after that, they could contact Republic Services and request a cart exchange for a different size cart, and it would incur a $15 fee for the exchange. City Administrator Klocke explained that if a resident did not make a selection by the deadline, they would be given a 65-gallon cart. Regular Board of Aldermen Meeting 11/20/2023 Page 5 Alderman Ottenad made the motion for approval of Resolution No. 23-0953. The motion was seconded by Alderman Dodge and carried unanimously, with no objections from any members of the Board of Aldermen. BILL NO. 23-2520 Special Use Permit for 679 and 681 Big Bend Road Alderman Toben read Proposed Bill No. 23-2520 entitled: “AN ORDINANCE CREATING A SPECIAL USE PERMIT AND GRANTING THE SAME TO LOCKEDIN ESCAPE ROOMS, LLC TO OPERATE AN AMUSEMENT ESTABLISHMENT AT 679 AND 681 BIG BEND ROAD IN THE C-2 COMMERCIAL ZONING DISTRICT AS PROVIDED FOR IN SECTION 405.250(C)(5)(d) OF THE CODE OF ORDINANCES OF THE CITY OF MANCHESTER,” by title only. Alderman Toben stated Emergency Legislation has been requested. Alderman Toben made the motion for approval of emergency legislation. The motion was seconded by Alderman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. Alderman Toben read for the second time Bill No. 23-2520, entitled: “AN ORDINANCE CREATING A SPECIAL USE PERMIT AND GRANTING THE SAME TO LOCKEDIN ESCAPE ROOMS, LLC TO OPERATE AN AMUSEMENT ESTABLISHMENT AT 679 AND 681 BIG BEND ROAD IN THE C-2 COMMERCIAL ZONING DISTRICT AS PROVIDED FOR IN SECTION 405.250(C)(5)(d) OF THE CODE OF ORDINANCES OF THE CITY OF MANCHESTER,” by title only. Alderman Toben made the motion that Bill No. 23-2520, become Ordinance No. 23-2404. The motion was seconded by Alderman Baumann. A poll of the Board showed: Alderman Huether – aye Alderman Ottenad – aye Alderman Nolte – aye Alderman Toben – aye Alderman Baumann – aye Alderman Dodge – aye Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. BILL NO. 23-2521 Fiscal Year 2024 Budget Alderman Baumann read Proposed Bill No. 23-2521 entitled: “AN ORDINANCE ADOPTING AND APPROVING THE BUDGET FOR THE CITY OF MANCHESTER FOR THE YEAR JANUARY 1, 2024 THROUGH DECEMBER 31, 2024, AND APPROPRIATING SUCH SUMS AS SET FORTH HEREIN FOR ALL DEPARTMENTS AND ACCOUNTS THEREIN SPECIFIED,” Regular Board of Aldermen Meeting 11/20/2023 Page 6 by title only. No further action at this time. MISCELLANEOUS Comments from the Public None. ADJOURNMENT There being no further business, Alderman Ottenad made the motion to adjourn. The motion was seconded by Alderman Huether and carried unanimously. The meeting adjourned at 7:45 p.m. Regular Board of Aldermen Meeting 11/20/2023 Page 7