Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, DECEMBER 18, 2023 AT 200 HIGHLANDS BOULEVARD DRIVE CALL TO ORDER Mayor Clement called the Regular Board of Aldermen Meeting to order at 7:00 p.m. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Dodge, Alderman Ottenad, Alderman Huether, Alderman Toben, Alderman Baumann, and Mayor Clement. Alderman Nolte was absent. A quorum was present. APPROVAL OF THE MINUTES December 4, 2023 Regular Board of Aldermen Meeting Alderman Ottenad made the motion to approve the minutes of the Monday, December 4, 2023, Regular Board of Aldermen Meeting. The motion was seconded by Alderman Toben and carried unanimously, with no objections from any members of the Board of Aldermen. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Mayor Clement asked Alderman Dodge to read Bill No. 23-2522 due to Alderman Nolte’s absence. Alderman Ottenad made the motion to approve the Order of Items on the Agenda, as amended. The motion was seconded by Alderman Toben and carried unanimously, with no objections from any members of the Board of Aldermen. CONSIDERATION OF PETITIONS Comments from the Public Ms. Melissa Jones Copeland, 610 Wren Ave, spoke about the new school that Parkway is proposing. She has a concern regarding traffic and the safety of the children. She said traffic is extremely heavy at drop-off and pick-up. She said she has previously brought up the traffic concerns with Parkway and the School resource officer. Ms. Copeland stated that Parkway did a traffic study for only a day so she believes Parkway’s account for traffic will be incorrect. Ms. Copeland is asking for the Board to take their time and check it out themselves to see what she is talking about with traffic and safety issues. REPORTS FROM THE MAYOR Mayoral Proclamations – Missouri’s Most Engaged Neighbor - Greg and Suzanne Smith Mayor Clement presented a proclamation recognizing Greg and Suzanne Smith for Missouri’s Most Engaged Neighbor. Regular Board of Aldermen Meeting 12/18/2023 Page 1 Mayoral Reports Mayor Clement stated that he along with some City Staff toured the Academy of St. Louis in Manchester. They spoke with them to see whether there are positions that some of their students might be able to help and do things for the City. Mayor Clement recognized that there was a full house for the Senior Luncheon that was held on December 14, 2023 at the First Free Church. It was a great time, and everyone really enjoyed themselves. He said that everyone values this luncheon. He wanted to acknowledge the City’s Employee Luncheon that was held on Friday, December 15th. He was happy to see all the co-mingling between every department and felt this was the best one yet. REPORTS FROM THE CITY ADMINISTRATOR List of Paid Bills (Warrant dates of 12-04-2023 to 12-17-2023) There were no questions. Reports from the Committees Planning and Zoning Commission Mayor Clement reported that the Planning and Zoning Commission did not meet. Veterans Commission Alderman Huether stated that there was no Veterans Commission report for the month of December. She stated that the next meeting will be January 10th at 5:00 p.m. Audit and Finance Committee Alderman Toben stated that there was no Audit and Finance Committee report. Tree Advisory Board Alderman Dodge stated that there was no report for the Tree Advisory Board. Homecoming Committee Alderman Ottenad stated that there was no report for the Homecoming Committee and asked that her reports from Homecoming Committee be removed until April. ACTION ON OLD BILLS BILL NO. 23-2322 Alderman Dodge read for the second time Bill No. 23-2522 entitled: “AN ORDINANCE REPEALING ORDINANCE NO. 18-2209 AND ESTABLISHING A NEW RATE OF COMPENSATION FOR ELECTED OFFICIALS OF THE CITY OF MANCHESTER,” by title only. Alderman Dodge made the motion that Bill No. 23-2522, become Ordinance No. 23-2406. The motion was seconded by Alderman Ottenad. A poll of the Board showed: Alderman Toben – aye Alderman Nolte – absent Alderman Ottenad – nay Regular Board of Aldermen Meeting 12/18/2023 Page 2 Alderman Dodge - aye Alderman Baumann – aye Alderman Huether – aye Mayor Clement announced that the motion passed 4 to 1. INTRODUCTION OF NEW LEGISLATION RESOLUTION NO. 23-0954 Acceptance of Bid for Cleaning Company Alderman Dodge read Proposed Resolution No. 23-0954 entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH TAYLOR MAID CLEANING SERVICES L.L.C. IN AN AMOUNT NOT TO EXCEED SIXTY-SIX THOUSAND EIGHT HUNDRED SEVEN DOLLARS AND NINETY-SIX CENTS ($66,807.96) FOR CERTAIN BUILDING CLEANING SERVICES AT THE MANCHESTER CITY HALL, PARKS BUILDING AND THE JUSTICE CENTER” by title only. Alderman Ottenad asked about the three different line items for the cleaning services. City Administrator Klocke stated that it will be split amongst the three different departments since it is three different buildings being cleaned. Alderman Dodge made the motion for approval of Resolution No. 23-0954. The motion was seconded by Alderman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. Bill NO. 23-2523 Appointment of Prosecuting Attorney Keith Cheung Alderman Toben read Proposed Bill No. 23-2523 entitled: “AN ORDINANCE APPOINTING KEITH K. CHEUNG AS PROSECUTING ATTORNEY FOR THE CITY OF MANCHESTER AND ESTABLISHING A RATE OF COMPENSATION FOR THE POSITION,” by title only. Alderman Toben stated Emergency Legislation has been requested. Alderman Toben made the motion for approval of emergency legislation. The motion was seconded by Alderman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. Alderman Toben read for the second time Bill No. 23-2523, entitled: “AN ORDINANCE APPOINTING KEITH K. CHEUNG AS PROSECUTING ATTORNEY FOR THE CITY OF MANCHESTER AND ESTABLISHING A RATE OF COMPENSATION FOR THE POSITION,” by title only. Alderman Toben made the motion that Bill No. 23-2523, become Ordinance No. 23-2407. The motion was seconded by Alderman Huether. A poll of the Board showed: Regular Board of Aldermen Meeting 12/18/2023 Page 3 Alderman Baumann – aye Alderman Toben – aye Alderman Huether – aye Alderman Ottenad – aye Alderman Dodge – aye Alderman Nolte - absent Mayor Clement announced that the motion passed 5 to 0, with no objections from any members of the Board of Aldermen. MISCELLANEOUS Comments from the Public Mayor Clement wanted to recognize Alderman Ottenad for her 25 years on the Board of Aldermen and her service to the City. ADJOURNMENT There being no further business, Alderman Baumann made the motion to adjourn. The motion was seconded by Alderman Ottenad and carried unanimously. The meeting adjourned at 7:37 p.m. Regular Board of Aldermen Meeting 12/18/2023 Page 4