Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF TUESDAY, FEBRUARY 18, 2025 AT 200 HIGHLANDS BOULEVARD DRIVE CALL TO ORDER Mayor Clement called the Regular Board of Aldermen Meeting to order at 7:53 p.m. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Streeter, Alderman Dodge, Alderwoman Ottenad, Alderwoman Huether, Alderman Toben, Alderman Baumann and Mayor Clement. A quorum was present. APPROVAL OF THE MINUTES February 3, 2025, Regular Board of Aldermen Meeting Alderwoman Ottenad made the motion to approve the minutes of the Monday, February 3, 2025, Regular Board of Aldermen meeting. The motion was seconded by Alderman Baumann and carried unanimously, with no objections from any members of the Board of Aldermen. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Mayor Mike Clement ordered a change of items on the agenda. Mayor Clement removed items 6a, 6b, and 7a. Mayor Clement also noted a revision for 10a, Resolution No. 25-1004 and 10h has additional pages added. Alderwoman Ottenad made the motion to approve the Order of Items on the Agenda, as amended. The motion was seconded by Alderman Streeter and carried unanimously, with no objections from any members of the Board of Aldermen. CONSIDERATION OF PETITIONS Comments from the Public None. REPORTS FROM THE MAYOR Mayoral Reports Mayor Clement acknowledged and expressed appreciation for public works and police staff for all their hard work and dedication during the snowy weather. REPORTS FROM THE CITY ADMINISTRATOR FY 2024 End of the Year Financial Report – Director Shawn Sieve Director of Finance Shawn Sieve shared an unaudited report discussing the financials of 2024. List of Paid Bills (Warrant dates of 02-03-2025 to 02-16-2025) There were no questions. Regular Board of Aldermen Meeting 02/18/2025 Page 1 REPORTS FROM THE COMMITTEES Planning and Zoning Commission Alderman Baumann stated there is no upcoming meeting and no report. Veterans Commission Alderwoman Huether stated there was a meeting on February 13th where they discussed upcoming 2025 activities and ideas for 2026. The next meeting is on March 19th at 5 p.m. via Zoom. Audit and Finance Committee Alderman Toben stated the committee discussed the 2024 financials at their last meeting. Their next meeting is on April 21st via Zoom. Tree Advisory Board Alderman Dodge stated there is no report. OLD LEGISLATION None. NEW LEGISLATION Resolution No. 25-1004 2025 Concrete Street Improvements Alderman Streeter read Proposed Resolution No. 25-1004 entitled: “A RESOLUTION AUTHORZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO A CONTRACT WITH AMCON MUNICIPAL CONCRETE, LLC IN AN AMOUNT NOT TO EXCEED EIGHT HUNDRED SEVENTEEN THOUSAND SEVEN HUNDRED FIFTY-TWO DOLLARS AND FIVE CENTS ($817,752.05) INCLUDING A SIX PERCENT (6%) CHANGE ORDER FOR UNFORESEEN WORK CONDITIONS FOR THE 2025 CONCRETE STREET IMPROVEMENT PROJECT TO BE UNDERTAKEN IN VARIOUS LOCATIONS THROUGHOUT THE CITY OF MANCHESTER AND CITY OPTION TO RENEW FOR 2026.,” by title only. Alderman Streeter made the motion for approval of Resolution No. 25-1004. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. A poll of the Board showed: Alderman Streeter – aye Alderman Dodge – aye Alderwoman Ottenad – aye Alderwoman Huether – aye Alderman Baumann – aye Alderman Toben – aye Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. Resolution No. 25-1005 Purchase of 2025 Ford F-350 Truck Regular Board of Aldermen Meeting 02/18/2025 Page 2 Alderman Baumann read Proposed Resolution No. 25-1005 entitled: “A RESOLUTION ACCEPTING THE QUOTE OF JOE MACHENS FORD LINCOLN OF COLUMBIA MISSOURI IN THE AMOUNT OF SIXTY- NINE THOUSAND TWO HUNDRED FIFTY-NINE DOLLARS AND NO CENTS ($69,259.00) FOR THE PURCHASE OF ONE (1) 2025 FORD F-350 REGULAR CAB 4X4 PICKUP TRUCK AND SNOW REMOVAL EQUIPMENT AND AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ISSUE A PURCHASE ORDER THEREFOR.,” by title only. Alderman Baumann made the motion for approval of Resolution No. 25-1005. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. A poll of the Board showed: Alderman Toben – aye Alderman Streeter – aye Alderwoman Ottenad – aye Alderman Dodge – aye Alderman Baumann – aye Alderwoman Huether – aye Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. Resolution No. 25-1006 Street Tree Inventory Update (MDC Grant) Alderman Dodge read Proposed Resolution No. 25-1006 entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO AN AGREEMENT WITH THE DAVEY TREE EXPERT COMPANY, DOING BUSINESS AS DAVEY RESOURCE GROUP, IN AN AMOUNT NOT TO EXCEED TWENTY-SIX THOUSAND DOLLARS ($26,000.00) FOR STREET TREE INVENTORY UPDATE WITH MISSOURI DEPARTMENT OF CONSERVATION (MDC) COST SHARE GRANT.,” by title only. Alderman Dodge made the motion for approval of Resolution No. 25-1006. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. A poll of the Board showed: Alderman Baumann – aye Alderman Toben – aye Alderman Streeter – aye Alderwoman Ottenad – aye Alderwoman Dodge – aye Alderwoman Huether – aye Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. Regular Board of Aldermen Meeting 02/18/2025 Page 3 Resolution No. 25-1007 Carman Road Cultural Resource Study Alderwoman Huether read Proposed Resolution No. 25-1007 entitled: “A RESOLUTION AMENDING RESOLUTION NO. 24-0977 AND AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO EXECUTE A SUPPLEMENTAL AGREEMENT NO. 1 AND EXPEND AN ADDITIONAL AMOUNT NOT TO EXCEED NINE THOUSAND THREE HUNDRED ELEVEN DOLLARS AND NINETY- THREE CENTS ($9,311.93) FOR THE CARMAN ROAD PEDESTRIAN IMPROVEMENT PROJECT FOR A CULTURAL RESOURCE STUDY.,” by title only. Alderwoman Huether made the motion for approval of Resolution No. 25-1007. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. A poll of the Board showed: Alderwoman Ottenad – aye Alderman Streeter – aye Alderman Dodge – aye Alderwoman Huether – aye Alderman Toben – aye Alderman Baumann – aye Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. Resolution No. 25-1008 Approving Grant for Hazardous Moving Violation with Missouri Highways and Transportation Commission Alderman Toben read Proposed Resolution No. 25-1008 entitled: “A RESOLUTION APPROVING THE SUBMISSION TO THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION OF AN APPLICATION FOR A HIGHWAY SAFETY TRAFFIC ENFORCEMENT GRANT FOR FUNDING IN AN AMOUNT NOT TO EXCEED TEN THOUSAND AND FIVE HUNDRED DOLLARS ($10,500.00) FOR ENFORCEMENT OF HAZARDOUS MOVING VIOLATIONS IN THE CITY OF MANCHESTER.,” by title only. Alderman Toben made the motion for approval of Resolution No. 25-1008. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. A poll of the Board showed: Alderman Dodge – aye Alderman Baumann – aye Alderman Toben – aye Alderwoman Huether – aye Alderman Streeter – aye Alderwoman Ottenad – aye Regular Board of Aldermen Meeting 02/18/2025 Page 4 Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. Resolution No. 25-1009 Approving Grant for Driving while Intoxicated with Missouri Highways and Transportation Commission Alderwoman Ottenad read Proposed Resolution No. 25-1009 entitled: “A RESOLUTION APPROVING THE SUBMISSION TO THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION OF AN APPLICATION FOR A HIGHWAY SAFETY TRAFFIC ENFORCEMENT GRANT FOR FUNDING IN AN AMOUNT NOT TO EXCEED NINE THOUSAND DOLLARS ($9,000.00) FOR ENFORCEMENT OF DRIVING WHILE INTOXICATED VIOLATIONS IN THE CITY OF MANCHESTER.,” by title only. Alderwoman Ottenad made the motion for approval of Resolution No. 25-1009. The motion was seconded by Alderwoman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. A poll of the Board showed: Alderwoman Huether – aye Alderwoman Ottenad – aye Alderman Streeter – aye Alderman Toben – aye Alderman Baumann – aye Alderman Dodge – aye Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. Resolution No. 25-1010 Approving Grant for Occupant Protection with Missouri Highways and Transportation Commission Alderman Streeter read Proposed Resolution No. 25-1010 entitled: “A RESOLUTION APPROVING THE SUBMISSION TO THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION OF AN APPLICATION FOR A HIGHWAY SAFETY TRAFFIC ENFORCEMENT GRANT FOR FUNDING IN AN AMOUNT NOT TO EXCEED EIGHT THOUSAND DOLLARS ($8,000.00) FOR ENFORCEMENT OF OCCUPANT PROTECTION (SEATBELT) VIOLATIONS IN THE CITY OF MANCHESTER,” by title only. Alderman Streeter made the motion for approval of Resolution No. 25-1010. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. A poll of the Board showed: Alderman Streeter – aye Alderman Dodge – aye Alderwoman Ottenad – aye Alderwoman Huether – aye Alderman Baumann – aye Alderman Toben – aye Regular Board of Aldermen Meeting 02/18/2025 Page 5 Mayor Clement announced that the motion passed 6 to 0, with no objections from any members of the Board of Aldermen. Bill No. 25-2555 Request for Site Plan for 4 Topwood Drive Alderman Dodge read Proposed Bill No. 25-2555 entitled: “AN ORDINANCE APPROVING A PRELIMINARY SITE DEVELOPMENT PLAN FOR 4 TOPWOOD DRIVE IN THE PRD PLANNED RESIDENTIAL ZONING DISTRICT TO ALLOW THE CONSTRUCTION OF NEW RESIDENTIAL BUILDINGS AS PROVIDED FOR IN SECTION 405.820(C) OF THE MUNICIPAL CODE OF THE CITY OF MANCHESTER.,” by title only. No further action at this time. MISCELLANEOUS Comments from the Public Dan Miller, resident at 809 Henry Manor Court, showed appreciation for the improvements in communication and notifications with residents which has been a huge benefit. He also suggested a “how local government works” for the residents in the community to explain the processes that take place within the City. Drew Stoker, resident at 819 Henry Manor Court, discussed the idea of doing “subdivision traffic only” signs on the roads with heavy traffic from people coming from outside the City limits. He also shared a concern for public safety during weather conditions for future residents at 4 Topwood. ADJOURNMENT There being no further business, Alderwoman Ottenad made the motion to adjourn. The motion was seconded by Alderman Toben and carried unanimously. The meeting adjourned at 8:25 p.m. Regular Board of Aldermen Meeting 02/18/2025 Page 6