Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, MAY 5, 2025 AT 200 HIGHLANDS BOULEVARD DRIVE CALL TO ORDER Mayor Clement called the Regular Board of Aldermen Meeting to order at 7:00 p.m. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Streeter, Alderman Dodge, Alderwoman Ottenad, Alderwoman Huether, Alderman Toben, Alderman Baumann and Mayor Clement. A quorum was present. APPROVAL OF THE MINUTES April 21, 2025, Regular Board of Aldermen Meeting Alderwoman Ottenad made the motion to approve the minutes of the Monday, April 21, 2025, Regular Board of Aldermen meeting. The motion was seconded by Alderwoman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA Mayor Clement stated Resolution No. 25-1016 was amended and the Board was provided with a memo explaining the changes made. Alderwoman Ottenad made the motion to approve the Order of Items on the Agenda, as amended. The motion was seconded by Alderman Baumann and carried unanimously, with no objections from any members of the Board of Aldermen. CONSIDERATION OF PETITIONS Comments from the Public Allison Carew, resident at 1154 Briarhurst Drive, asked the Board to consider amending the existing ordinance to allow emergency classified vehicles to be parked in residential areas. REPORTS FROM THE MAYOR Planning and Zoning Commission Nomination – Angelica Gutierrez Mayor Clement asked for approval to reappoint Angelica Gutierrez to the Planning and Zoning Commission. Alderman Baumann made the motion to approve the appointment of Angelica Gutierrez. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. Mayoral Reports Mayor Clement stated on Thursday, April 24th, the city presented a bench in David Wilson’s honor. Regular Board of Aldermen Meeting 05/05/2025 – Session One Page 1 Mayor Clement shared Tuesday, April 29th, was the police officer prayer breakfast where they recognize and remember police officers who have given their lives in the line of duty. Mayor Clement stated the city hosted a Boy Scout troop from Piermont on Wednesday, April 30th. Mayor Clement stated on Thursday, May 1st, we celebrated National Day of Prayer that was led by Nancy Venezia. Mayor Clement shared the city hosted the Lafayette Area Mayor’s Organization (LAMO) on Friday, May 2nd and invited the new county prosecutor Melissa Price Smith as guest. Mayor Clement stated the electronic recycling event will take place on Saturday May 10th and is also the craft beer festival. Mayor Clement stated May 17th is the Scottish games. Mayor Clement invited everyone to May 26th Memorial Day where the City will host a very special event. Mayor Clement shared on May 31st, the city will welcome Mayor Mike Wood to Schroeder Park where we will remember his contributions with a pavilion named in his honor. There will also be a concert after, and the event begins at 2:00 p.m. REPORTS FROM THE CITY ADMINISTRATOR 2025 1st Quarter Financials – Director Shawn Sieve Director Shawn Sieve presented the Board with the first quarter financial report of 2025. Schroeder Park Playground – Director Kat Schien Director Kat Schien spoke to the Board on the status of the Schroeder Park Playground and the issues with the detention basin. Director Schien answered questions by the Board and will provide them with the documents requested. List of Paid Bills (Warrant dates of 04-21-2025 to 05-04-2025) There were no questions. REPORTS FROM THE COMMITTEES Planning and Zoning Commission Alderman Baumann stated there was no meeting and no report. Veterans Commission Alderwoman Huether stated the commission met last week to prepare for Memorial Day and their next meeting will be May 20th at 5:00 p.m. at City Hall. Audit and Finance Committee Alderman Toben stated the committee met today, May 5th and their next meeting will be on July 21st. Tree Advisory Board Alderman Dodge stated there is no report. Regular Board of Aldermen Meeting 05/05/2025 – Session One Page 2 Homecoming Committee Alderwoman Ottenad stated the committee met on April 23rd and this year’s theme is “The Great Outdoors”. On July 23rd the committee will be voting on multiple nominations. Nominations can be sent to the parks office. The committee’s next meeting will be May 21st at 6:30 p.m. at the parks office. OLD LEGISLATION None. NEW LEGISLATION Resolution No. 25-1015 Certification of the 2025 General Municipal Election Alderwoman Ottenad read Proposed Resolution No. 25-1015, entitled: “A RESOLUTION DECLARING THE RESULTS OF THE GENERAL MUNICIPAL ELECTION HELD IN THE CITY OF MANCHESTER, MISSOURI ON APRIL 8, 2025, FOR THE OFFICE OF ALDERMAN FOR WARDS I, II, AND III,” by title only. Alderwoman Ottenad made the motion for approval of Resolution No. 25-1015. The motion was seconded by Alderman Streeter and carried unanimously, with no objections from any members of the Board of Aldermen. Resolution No. 25-1016 Digital Signboard at Seibert Park Purchase Alderman Streeter read Proposed Resolution No. 25-1016, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH KELLY SIGN RESOURCES IN THE AMOUNT OF SIXTY-SEVEN THOUSAND EIGHT HUNDRED AND SEVENTY-FOUR DOLLARS AND SEVENTY-SIX CENTS ($67,874.76) AND AUTHORIZING A FIVE PERCENT (5%) CHANGE ORDER IN THE AMOUNT OF THREE THOUSAND THREE HUNDRED AND NINETY-THREE DOLLARS AND SEVENTY-FOUR CENTS ($3,393.74) FOR UNFORESEEN CONDITIONS FOR THE UPDATE TO CITY DIGITAL SIGNBOARD LOCATED BY CULVERS (SEIBERT PARK),” by title only. Alderman Streeter made the motion for approval of Resolution No. 25-1016. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. Resolution No. 25-1017 License Plate Recognition Purchase Orders Alderman Dodge read Proposed Resolution No. 25-1017, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO EXECUTE AN AGREEMENT WITH MOTOROLA SOLUTIONS THROUGH SOURCEWELL CONTRACT NUMBER 101223 TO PROVIDE ALL HARDWARE AND SOFTWARE SERVICES NECESSARY FOR THE INSTALLATION, MAINTENANCE, AND MONITORING OF FOUR (4) ADDITIONAL LICENSE PLATE RECOGNITION CAMERAS AT A TOTAL COST OF NINE THOUSAND FIVE HUNDRED AND SEVENTY-NINE DOLLARS AND EIGHTY-FOUR CENTS ($9,579.84) FOR THE INITIAL TERM PLUS INSTALLATION AND NINE THOUSAND FIVE HUNDRED AND SEVENTY-NINE DOLLARS AND EIGHTY- FOUR CENTS ($9,579.84) PER YEAR FOR THE FIVE (5) YEAR AGREEMENT,” by title only. Regular Board of Aldermen Meeting 05/05/2025 – Session One Page 3 Alderman Dodge made the motion for approval of Resolution No. 25-1017. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. Resolution No. 25-1018 Missouri Blue Shield Designation Alderman Baumann read Proposed Resolution No. 25-1018, entitled: “A RESOLUTION OF THE CITY OF MANCHESTER APPLYING FOR THE MISSOURI BLUE SHIELD PUBLIC SAFETY ACCREDITATION PROGRAM,” by title only. Alderman Baumann made the motion for approval of Resolution No. 25-1018. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. Resolution No. 25-1019 Schroeder Park Playground Civil Engineer Design Agreement Alderman Toben read Proposed Resolution No. 25-1019, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO EXECUTE A CHANGE ORDER TO THE CONTRACT WITH PLANNING DESIGN STUDIOS, LLC. IN AN AMOUNT NOT TO EXCEED FIFTY- THREE THOUSAND ONE HUNDRED AND THIRTY DOLLARS ($53,130.00) FOR ADDITIONAL DESIGN SERVICES FOR THE REVISED DETENTION DESIGN FOR THE SCHROEDER PARK PLAYGROUND PROJECT,” by title only. Alderman Toben made the motion for approval of Resolution No. 25-1019. The motion was seconded by Alderwoman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. Resolution No. 25-1020 Approve Task Order #3 for Navigate Alderwoman Huether read Proposed Resolution No. 25-1020, entitled: “A RESOLUTION AMENDING RESOLUTION NO. 24-0967, AS AMENDED, AND AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO EXECUTE TASK ORDER #3 UNDER THE CONTRACT WITH NAVIGATE BUILDING SOLUTIONS, LLC AND EXPEND AN ADDITIONAL AMOUNT NOT TO EXCEED TWENTY- FOUR THOUSAND FIVE HUNDRED DOLLARS ($24,500.00) TO PERFORM FOUR (4) MONTHS OF ADDITIONAL PRE-CONSTRUCTION SERVICES,” by title only. Alderwoman Huether made the motion for approval of Resolution No. 25-1020. The motion was seconded by Alderman Toben and carried unanimously, with no objections from any members of the Board of Aldermen. Bill No. 25-2558 Cost Share Agreement with MODOT for Manchester Road Pedestrian Improvement Project Phase II Alderwoman Ottenad read Proposed Bill No. 25-2558 entitled: “AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO AN AGREEMENT WITH Regular Board of Aldermen Meeting 05/05/2025 – Session One Page 4 THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION IN CONNECTION WITH A FEDERAL HIGHWAY ADMINISTRATION (FHWA) AND CITY FUNDED PROJECT RELATING TO THE MANCHESTER ROAD PEDESTRIAN IMPROVEMENT PROJECT PHASE II IN THE CITY OF MANCHESTER,” by title only. No further action at this time. Bill No. 25-2559 Engineering Services Contract for Manchester Road Pedestrian Improvement Project Phase II Alderman Dodge read Proposed Bill No. 25-2559 entitled: “AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO ENTER INTO AN AGREEMENT WITH GEORGE BUTLER ASSOCIATES, INC. (GBA) WITH COST NOT TO EXCEED FIVE HUNDRED FOURTEEN THOUSAND, FIVE HUNDRED SEVENTY-SEVEN DOLLARS, AND FORTY-TWO CENTS ($514,577.42) FOR ENGINEERING SERVICES RELATED TO THE MANCHESTER ROAD PEDESTRIAN IMPROVEMENT PROJECT PHASE II IN THE CITY OF MANCHESTER,” by title only. No further action at this time. MISCELLANEOUS Oaths of Office City Administrator Justin Klocke administered the Oath of Office to Alderman Dodge, Alderwoman Huether, and Alderman Baumann. Comments from the Public Melissa Copeland, resident at 610 Wren Avenue, spoke to the Board regarding the traffic study results and asked the Board to consider slowing traffic speeds near the schools along Wren Avenue and throughout the neighborhood to the south to improve pedestrian safety. ADJOURNMENT There being no further business, Alderman Baumann made the motion to adjourn. The motion was seconded by Alderwoman Ottenad and carried unanimously. The meeting adjourned at 7:44 p.m. Regular Board of Aldermen Meeting 05/05/2025 – Session One Page 5  MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING – SESSION TWO OF MONDAY, MAY 5, 2025 AT 200 HIGHLANDS BOULEVARD DRIVE CALL TO ORDER Mayor Mike Clement called the Regular Board of Aldermen Meeting - Session Two to order at 7:49 p.m. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Streeter, Alderman Dodge, Alderwoman Ottenad, Alderwoman Huether, Alderman Toben, Alderman Baumann and Mayor Clement. A quorum was present. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA No agenda. CONSIDERATION OF PETITIONS Comments from the Public None. REPORTS FROM THE MAYOR None. REPORTS FROM THE CITY ADMINISTRATOR None. ACTION ON OLD BILLS None. INTRODUCTION OF NEW LEGISLATION None. MISCELLANEOUS Election of President of the Board Alderman Baumann nominated Alderman Ottenad as President of the Board of Aldermen. The motion was seconded by Alderwoman Huether, and carried by a vote of 6-0, with no objections. Alderman Ottenad thanked the Board for the honor of serving as President of the Board again. Regular Board of Aldermen Meeting 05/05/2025 – Session Two Page 1 Comments from the Public None. ADJOURNMENT There being no further business, Alderwoman Ottenad made the motion to adjourn. The motion was seconded by Alderman Toben and carried unanimously. The meeting adjourned at 7:51 p.m. Regular Board of Aldermen Meeting 05/05/2025 – Session Two Page 2