Board of Aldermen

MINUTES OF THE REGULAR BOARD OF ALDERMEN MEETING OF MONDAY, OCTOBER 6, 2025 AT 200 HIGHLANDS BOULEVARD DRIVE CALL TO ORDER Mayor Clement called the Regular Board of Aldermen Meeting to order at 7:00 p.m. ROLL CALL AND STATEMENT OF QUORUM Roll call showed those present were Alderman Streeter, Alderman Dodge, Alderwoman Ottenad, Alderwoman Huether, Alderman Toben, Alderman Baumann, and Mayor Clement. A quorum was present. APPROVAL OF THE MINUTES September 15, 2025, Regular Board of Aldermen Meeting Alderwoman Ottenad noted a correction was needed to the “Call to Order” portion of the minutes. She stated that Alderwomen Ottenad should be noted as the one who called the meeting to order instead of Mayor Mike Clement. Alderwoman Ottenad made the motion to approve the amended minutes of the Monday, September 15, 2025, Regular Board of Aldermen meeting. The motion was seconded by Alderwoman Huether and carried unanimously, with no objections from any members of the Board of Aldermen. ESTABLISHMENT OF ORDER OF ITEMS ON THE AGENDA City Administrator Justin Klocke requested to add two reports under Reports from the City Administrator that will introduce two new members of staff. Alderman Dodge requested to add a segment under Reports from the Mayor. Alderwoman Huether made the motion to approve the Order of Items on the Agenda, as amended. The motion was seconded by Alderwoman Ottenad and carried unanimously, with no objections from any members of the Board of Aldermen. CONSIDERATION OF PETITIONS Audit Presentation – Ms. Mollie Malone Mollie Malone explained the process of the audit, noted highlights of the 2024 financial statements and stated the City of Manchester has received an unmodified audit opinion indicating that its financial statements are accurately stated. The unmodified audit opinion is the best audit opinion one can receive. Stormwater Master Plan Contract Josiah Hoist, project manager for HR Green, presented an outline of the process in creating a stormwater master plan for the City of Manchester. Director Errol Tate and Josiah Hoist answered questions from the Board. Regular Board of Aldermen Meeting 10/06/2025 Page 1 Comments from the Public None. REPORTS FROM THE MAYOR Good Neighbor Week Proclamation Mayor Clement presented a proclamation highlighting the success of the City’s hard work and dedication to help bring the community together through Civic Season and Good Neighbor Week. Mayor Clement stated that the success of the Civic Season and Good Neighbor Week is the results given by Alderwoman Megan Huether and Community Development Coordinator Lisa Wigger. St. Joseph Parish – 160 years of Ministry Proclamation Mayor Clement presented a proclamation to Father Mathew and Bob Wojcik celebrating 160 years of ministry at St. Joseph Parish. Mayoral Reports Mayor Clement thanked Alderwoman Ottenad for chairing the last meeting while he was out of town. Mayor Clement stated two meetings were hosted last week for America 250 and the team is making progress in the planning process. Mayor Clement shared on Saturday, October 4th, the City hosted a successful PSA screening. Mayor Clement acknowledged on Saturday, October 4th, he attended a block party as part of Good Neighbor Week and there was a good turnout. Mayor Clement announced tomorrow, Tuesday, October 7th there will be flu shots tomorrow for City staff, elected officials and spouses from 11:00 a.m. to 12:30 p.m. at City Hall. Mayor Clement stated a Walk to School event will take place on Wednesday, October 8th, from Schroeder Park to Hanna Woods Elementary. Mayor Clement stated there will be three blood drives this month and they will take place on Friday, October 10th, Wednesday, October 22nd, and Friday, October 31st. Alderman Dodge shared Saturday, October 4th the City hosted a prostate screening PSA blood test event. A total of 81 men participated, 25 of those being walk-ins. Alderman Dodge acknowledged and thanked the Siteman Cancer Center and WashU Medicine for their efforts. REPORTS FROM THE CITY ADMINISTRATOR Introduction of Public Works Maintenance Cole Barret Director Errol Tate introduced Cole Baird who is joining public works as a Maintenance I worker who comes with concrete experience. Introduction of Arts and Recreation Supervisor Sam Sherwood Director Kat Schien introduced Sam Sherwood as the Arts and Recreation Supervisor. Sam Sherwood comes to the City with a background in graphic design, environmental science, owns a photography business and most recently worked for DNR under water quality standards. Regular Board of Aldermen Meeting 10/06/2025 Page 2 City Administrator Justin Klocke stated the first budget work session will be on Tuesday, October 28th at 7:00 p.m. If needed, there will be another work session scheduled for Wednesday, October 29th at 7:00 p.m. List of Paid Bills (Warrant dates of 09-15-2025 to 10-05-2025) There were no questions. REPORTS FROM THE COMMITTEES Planning and Zoning Commission Alderman Baumann stated on Monday, October 13th there will be a special use permit for a dance studio at 57 Nationalway Plaza. Veterans Commission Alderwoman Huether stated the commission met this week and are preparing for Veterans Day on the 11th. They will be partnering with the Parks Department to present the breakfast for Veterans. Preparations have started for the Veterans Resource Event next year in April and they will also be participating with the Flags of Valor America’s Heartland members. The next meeting will be on Tuesday, November 4th, Election Day, at 5:00 p.m. at City Hall. Audit and Finance Committee Alderman Toben stated the committee met before the Board of Aldermen meeting and their next meeting will be Monday, December 15th at 6:00 p.m. Alderman Toben thanked the finance department, finance committee, and the auditors for all their hard work. Tree Advisory Board Alderman Dodge stated the quarterly meeting will take place tomorrow, Tuesday, October 7th. Homecoming Committee Alderwoman Ottenad stated the committee met on Wednesday, September 24th. Alderwoman Ottenad shared the numbers on Homecoming. OLD LEGISLATION None. NEW LEGISLATION Resolution No. 25-1029 3 Motorola Watchguard in Car Cameras Alderwoman Ottenad read Proposed Resolution No. 25-1029, entitled: “A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR OF THE CITY OF MANCHESTER TO PURCHASE ALL REPLACEMENT HARDWARE NECESSARY FOR (3) WATCHGUARD VIDEO IN CAR CAMERA SYSTEMS, IN THE AMOUNT OF FIFTEEN THOUSAND THREE HUNDRED AND SEVENTY DOLLARS AND FIFTY CENTS ($15,370.50) THROUGH THE CITY’S EXISTING CONTRACT WITH MOTOROLA SOLUTIONS INC.,” by title only. Alderwoman Ottenad made the motion for approval of Resolution No. 25-1029. The motion was Regular Board of Aldermen Meeting 10/06/2025 Page 3 seconded by Alderman Toben and carried unanimously, with no objections from any members of the Board of Aldermen. MISCELLANEOUS Comments from the Public None. ADJOURNMENT There being no further business, Alderman Toben made the motion to adjourn. The motion was seconded by Alderwoman Huether and carried unanimously. The meeting adjourned at 8:05 p.m. Regular Board of Aldermen Meeting 10/06/2025 Page 4