City Council

150 PROCEEDINGS OF THE MANISTEE CITY COUNCIL - MAY 20, 2025 A regular meeting of the Manistee City Council was called to order by her honor, Mayor Jermaine Sullivan, on Tuesday, May 20, 2025, at 7: 00 p. m. in the City Hall Council Chambers, 70 Maple Street, followed by the Pledge of Allegiance. PRESENT: Julia Raddatz, Liz Laskey, Jermaine Sullivan, Kay Keck, and James Grabowski ABSENT: Wesley Smith and Lani Rozga ALSO PRESENT: City Manager — Bill Gambill, City Attorney — Blake Conklin( via Teams), City Clerk — Heather Pefley, Finance Director— Ed Bradford, and Police Chief— Josh Glass COMMENTS ON AGENDA RELATED ITEMS Comments received by: Mike Herbert, Manistee - Taco ' Bout It event request Jon Hauswirth, CVMA 35- 7 Commander— Taco ' Bout It event request Tarah Hernandez, owner of Taco ' Bout it — Taco ' Bout it event request CONSENT AGENDA Minutes May 7, 2025 Regular Meeting Financial Reports Payroll April 2025 Invoices April 2025 Consideration of the Catamaran Racing Association of Michigan holding a Michigan Regatta on August 23- 24, 2025. The Catamaran Racing Association of Michigan is requesting to hold their Manistee Regatta on August 23- 24, 2025. The sailing regatta event would take place out of the harbor near Douglas Park. The boats would be kept on the beach inside the harbor overnight and the participants are requesting permission to camp in the grassy area west of the parking lot as in past years, and spaces in the big parking lot for RVs. Consideration of Little Rascals Cat Sanctuary Tag Day Fundraiser. The Little Rascals Cat Sanctuary would like to hold their 1st Annual Tag Day fundraiser on August 1- 2, 2025, with various locations for donation collections in the City. Consideration of Manistee County Humane Society Tag Day Fundraiser. The Manistee County Humane Society would like to hold their Annual Tag Day fundraiser on August 22- 23, 2025, with various locations for donation collections in the City. This is one of their largest fundraisers of the year to support the Homeward Bound Animal Shelter. MOTION by Laskey, second by Grabowski to approve the Consent Agenda as presented. With a roll call vote this motion passed unanimously. AYES: Raddatz, Laskey, Sullivan, Keck, and Grabowski NAYS: None CONSIDERATION OF BUDGET AMENDMENT 2025- 3 FOR FISCAL YEAR END JUNE 30, 2025. The City of Manistee is required by State law to ensure that actual expenditures do not exceed budget amounts. Over the course of the current fiscal- year, unanticipated and unbudgeted events and/ or Council approved expenditures have occurred. The proposed budget amendment addresses expenditures associated with these events to ensure compliance with State statutes regarding appropriations. MOTION by Raddatz, second by Keck to adopt budget amendment 2025- 3 for fiscal year ending June 30, 2025. With a roll call vote this motion passed unanimously. Page 1  151 PROCEEDINGS OF THE MANISTEE CITY COUNCIL- MAY 20, 2025 AYES: Raddatz, Laskey, Sullivan, Keck, and Grabowski NAYS: None CONSIDERATION OF APPROVAL OF A FIVE- YEAR SUPPORT RENEWAL FOR THE TALON INCIDENT MANAGEMENT SYSTEM. The Police Department has utilized Talon Incident Management System (TIMS) software for over 15 years for police reports and property room management. The annual cost for the TIMS software has increased. The department requested a five- year commitment proposal which would cap the annual increases at 5% each year and allow for budget planning. The five-year aggregate amount of the commitment is over 25, 000, which requires City Council approval. MOTION by Grabowski, second by Laskey to approve the renewal contract for support of the Talon Incident Management System. With a roll call vote this motion passed unanimously. AYES: Raddatz, Laskey, Sullivan, Keck, and Grabowski NAYS: None CONSIDERATION OF ADOPTING A MERS DEFERRED RETIREMENT OPTION PLAN FOR THE NON- UNION MERS DIVISION 01. The City previously had MERS conduct an actuarial valuation for implementing a Deferred Retirement Option Plan ( DROP) for several of its MERS employee groups. Council approved the cost- neutral DROP option for the POAM and COAM at its August 7, 2024 meeting. The actuarial valuation also included the calculations for the Non- Union Division. In order to implement the plan for this group, the adoption agreement must be approved by City Council. MOTION by Keck, second by Raddatz to approve the adoption agreement implementing the cost- neutral MERS Deferred Retirement Option Plan for MERS Non- Union Division 01. With a roll call vote this motion passed unanimously. AYES: Raddatz, Laskey, Sullivan, Keck, and Grabowski NAYS: None CONSIDERATION OF AMENDING THE CITY' S PERSONNEL POLICIES AND PROCEDURES MANUAL TO CONFORM TO THE RECENT AMENDMENTS TO PUBLIC ACT 338 OF 2018: THE EARNED SICK TIME ACT. Public Act 338 of 2018: The Earned Sick Time Act, was a voter- initiated law that was passed by the legislature and was effective February 21, 2025. Council approved changes to the City' s Personnel Policies and Procedures Manual at its February 18, 2025, meeting to comply with the Act. Subsequent to this, the Michigan Legislature approved changes to the Act that require additional changes to the City' s policy. The City labor attorney has reviewed the Legislature' s changes and the City' s Personnel Policies and Procedures Manual and made changes so the City is in compliance with the new law. MOTION by Grabowski, second by Keck to amend the City' s Personnel Policies and Procedures Manual to be in compliance with Public Act 338 of 2018: The Earned Sick Time Act. With a roll call vote this motion passed unanimously. AYES: Raddatz, Laskey, Sullivan, Keck, and Grabowski NAYS: None CONSIDERATION OF A REQUEST FROM TACO ' BOUT IT TO HOLD A SERIES OF BIKE NIGHT KARAOKE FUNDRAISERS THROUGHOUT THE SUMMER SEASON. Taco ' Bout It is requesting to hold Bike Night Karaoke Fundraisers, Thursday evenings, June 5 through September 5, 2025, 7: 00- 9: 00 p. m., in the outdoor seating area in front of Taco ' Bout It. The purpose of this series is to raise awareness and funds for local combat veterans. The DDA does not recommend the approval of this event series for several reasons; the requested event frequency, the impact to I Page 2 152 PROCEEDINGS OF THE MANISTEE CITY COUNCIL- MAY 20, 2025 downtown, disruption to pedestrian accessibility, alternate venue options, and lack of a clean- up plan. MOTION by Keck, second by Raddatz to deny the request from Taco ' Bout It to hold a series of Bike Night Karaoke Fundraisers, Thursdays, June 5 through September 5, 2025, 7: 00- 9: 00 p. m. With a roll call vote this motion passed, 4- 1 vote. AYES: Raddatz, Laskey, Sullivan, and Keck NAYS: Grabowski CITIZEN COMMENT Comments received by: Mike Herbert, Manistee Dennis Skiera, Manistee OFFICIALS AND STAFF Gambill addressed blight comments. COU NCI LM EMBERS Grabowski, Raddatz, and Laskey made inquiries and provided comments. ADJOURN MOTION by Keck to adjourn the meeting at 7: 53 p. m. Clc 12( Heather Pefley, CMC/ MiPMC III City Clerk Page 3