Housing Commission

Tuesday, December 15, 2020 Meeting Agenda 4:00 PM – VIRTUAL MEETING Good afternoon. Today is Tuesday, December 15, 2020. I am Clinton McKinven-Copus, Executive Director and Secretary for the City of Manistee Housing Commission. The Housing Commission’s December 15, 2020, Regular Meeting is being conducted remotely. Members of the Board of Commissioners are in separate locations and not at the Harborview Community Room, the regular meeting location of Commission meetings. President Priester will call the meeting to order shortly. There will be no video associated with this meeting. The meeting will be audio-only. The use of video in Zoom meetings often causes a delay in the transmission, making communicating difficult. Deputy Director Lindsay McIntyre is assisting me with this meeting, and you may hear her voice if there is an issue that requires her assistance. The microphones of all Housing Commission Board members, Ms. McIntyre, and myself will always be live unless there is an audio disruption. As a reminder, Housing Commission Board members, please clearly state your name before speaking or making a motion or a second. Roll call will be taken by the Executive Director/Secretary, as usual. We are ready now to call the meeting to order. President Priester, you may now call the meeting to order. CMHC Commission Meeting Page 1 of 13 December 15, 2020 1. Call to Order/Roll Call The Commission Secretary/Executive Director will make a written record of Commissioner attendance and physical location (City/Township and County). 2. Amendments to Agenda 3. Public Comments on Agenda Related Items Members of the public attending the virtual meeting will have their microphones muted. When it comes time for the public comment, the public members will be called individually by their telephone number’s last four digits. Individuals will be asked if they have a comment on an agenda item or if they are passing. Those giving comments must: • Have a good phone connection, and • Shutoff all background sound If the caller cannot correct the issue, we will move on to the next person in line. Please be aware that for those calling, when they first call in, their full telephone number may be visible briefly on the recording, although we will work quickly to alter what’s displayed so that it is just the last four digits of your telephone number. At this time, citizens who wish to comment on items related to the agenda may do so. The City of Manistee Housing Commission’s Public Comment Policy limits each individual to a three [3] minute statement. We will now unmute and call on each person who has called into the meeting by the last four digits of their phone number and ask if they would like to comment on an agenda related item. 4. Consent Agenda Agenda items marked with an [*] are on the consent agenda and considered by the Executive Director to be routine matters. Prior to approval of the Consent Agenda, Commissioners may remove an item from the Consent Agenda. Items removed from the consent agenda will come before the Commissioners, as stated on the agenda. Consent Agenda items include: a. Approval of Minutes* i. Regular Meeting Minutes, September 22, 2020 CMHC Commission Meeting Page 2 of 13 December 15, 2020  b. Financial Reports In compliance with the Federal Privacy Act, financial documents are redacted. All personally identifying information of current and past program participants has been redacted. i. Public Housing Financial Statements* 1. Public Housing Financial Statement* a. Not available for this meeting 2. Public Housing Bank Reconciliation* a. Not available for this meeting 3. Public Housing Current Year vs. Prior Year* a. Not available for this meeting ii. Domestic Violence Grant Program* 1. Domestic Violence Grant Program Financial Statement a. Not available for this meeting 2. Domestic Violence Bank Reconciliation a. Not available for this meeting iii. Security Deposits Reconciliation* 1. Security Deposit Reconciliation a. October 31, 2020 c. Resolutions Consent Agenda resolutions are matters of compliance with the U.S. Department of Housing and Urban Development or federal law that requires the adoption of a policy or provision of public housing benefits. The contents of these Resolutions, items of compliance, policy, and regulation are not debatable but are a requirement of regulatory compliance. i. None 5. Old Business a. None 6. New Business a. Resolution 2020-16 Write Off of Doubtful Accounts December 2020 b. Resolution 2020-17 COVID-19 Vaccination Policy CMHC Commission Meeting Page 3 of 13 December 15, 2020 7. Reports and Communications At this time, President Priester will ask if there are reports from the following individuals or if any other communication has been received. If there are no reports, the individual may respond, “no report/comment.” a. Executive Director Report b. Staff Reports c. Commissioner Reports/Comments d. Received Communications 8. Public Comment Members of the public attending the virtual meeting will have their microphones muted. When it comes time for the public comment, the public members will be called individually by their telephone number’s last four digits. Individuals will be asked if they have a comment on an agenda item or if they are passing. Those giving comments must: • Have a good phone connection, and • Shutoff all background sound If the caller cannot correct the issue, we will move on to the next person in line. Please be aware that for those calling, when they first call in, their full telephone number may be visible briefly on the recording, although we will work quickly to alter what’s displayed so that it is just the last four digits of your telephone number. At this time, citizens may comment on general Housing Commission affairs. Citizen comments are not limited to agenda items but should be directed to Housing Commission services, activities, or involvement areas. The City of Manistee Housing Commission’s Public Comment Policy limits each individual to a three [3] minute statement. The City of Manistee Housing Commission will receive public comments and respond later if the Housing Commission determines a response is appropriate. We will now unmute and call on each person who has called into the meeting by the last four digits of their phone number and ask if they would like to comment. 9. Adjournment 10. Announcements and Upcoming Meetings a. Regular Commission Meeting January 26, 2021 CMHC Commission Meeting Page 4 of 13 December 15, 2020  Meeting Minutes November 17, 2020 Regular NOTE: This meeting was conducted as a “virtual meeting” using the Zoom application. Meeting Start Time: 4:05 P.M. Roll Call: Commissioner Present Absent Excused Absent Non-Excused Remote Location City of Manistee, Dale Priester ☒ ☐ ☐ County of Manistee City of Manistee, Doug Parkes ☐ ☒ ☐ County of Manistee City of Manistee, James Bond ☒ ☐ ☐ County of Manistee City of Manistee, Karen Goodman ☒ ☐ ☐ County of Manistee Kelly Tomaszewski ☐ ☒ ☐ Housing Commission Staff Present: Staff Member Present Clinton McKinven-Copus, Executive Director/Commission Secretary ☒ Lindsay McIntyre, Deputy Director ☒ Cindy Scott, Financial Analyst ☒ Kevin Helminiak, Maintenance Dept. Crew Leader ☐ Name Representing Melissa Worden R&C Jessica Babridge R&C Public Comment on Agenda Related Items: • None Amendments to the Agenda: • None CMHC Commission Meeting Page 5 of 13 December 15, 2020  DRAFT Consent Agenda: A. Approval of Minutes i. Regular Meeting Minutes, September 22, 2020 B. Financial Reports i. Public Housing Financial Statements* i. Public Housing Financial Statement* 1. September 30, 2020 ii. Public Housing Bank Reconciliation* 1. September 30, 2020 iii. Public Housing Current Year vs. Prior Year* 1. September 30, 2020 ii. Domestic Violence Grant Program* i. Domestic Violence Grant Program Financial Statement 1. September 30, 2020 ii. Domestic Violence Bank Reconciliation 1. September 30, 2020 III. Security Deposits Reconciliation* i. Security Deposit Reconciliation 1. September 30, 2020 IV. 2019 Fiscal Year Audit C. Resolutions i. None Consent Agenda Motioned By: Second By: Bond Goodman Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Doug Parkes ☐ ☐ ☒ ☒ Approved James Bond ☒ ☐ ☐ ☐ Not Approved Karen Goodman ☒ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☒ Old Business: • None CMHC Commission Meeting Page 6 of 13 December 15, 2020  DRAFT New Business: Resolution # Title: Authorization of the Formation Motion By: Second By: 2020-13 of Riverside Housing, Inc., a CMHC Bond Goodman non-profit organization Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Doug Parkes ☐ ☐ ☒ ☒ Approved James Bond ☒ ☐ ☐ Karen Goodman ☐ Not Approved ☒ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☒ Resolution # Title: Adoption of the 2021 Public Motion By: Second By: 2020-14 Housing Operating Budget Bond Goodman Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Doug Parkes ☐ ☐ ☒ ☒ Approved James Bond ☒ ☐ ☐ Karen Goodman ☐ Not Approved ☒ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☒ Resolution # Title: Adoption of the 2021 DVG Motion By: Second By: 2020-15 Program Operating Budget Goodman Bond Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Doug Parkes ☐ ☐ ☒ ☒ Approved James Bond ☒ ☐ ☐ Karen Goodman ☐ Not Approved ☒ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☒ Reports and Communications: • None CMHC Commission Meeting Page 7 of 13 December 15, 2020  DRAFT Public Comment: • None Meeting Adjourned Adjournment Motion By: Second By: Time: 4:38 P.M. Bond Goodman Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Doug Parkes ☐ ☐ ☒ ☒ Approved James Bond ☒ ☐ ☐ Karen Goodman ☐ Not Approved ☒ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☒ Dale Priester Clinton McKinven-Copus President Executive Director/Secretary City of Manistee Housing Commission CMHC Commission Meeting Page 8 of 13 December 15, 2020  O AL F C LP CMHC Commission Meeting U E R R PE DO R S R EN O C T NA FE UM AN LL DE EN H D Y RA T AS P ID L R E BE AST EN PR DA Page 9 of 13 EN P TIF IV C R Y A T R O IN CY ED ED G G A AC RA IN CT TE M P FO D AR RM TI AT C IO IP N AN TS December 15, 2020  RESOLUTION 2020-16 Write Off of Doubtful Accounts December 2020 DOCUMENT REDACTED IN COMPLIANCE WITH THE FEDERAL PRIVACY ACT: PERSONALLY IDENTIFYING INFORMATION OF CURRENT AND PAST PROGRAM PARTICIPANTS HAS BEEN REDACTED WHEREAS, it is the intention of the City of Manistee Housing Commission (the “CMHC”) to collect all rent and related charges assessed to residents fully, and WHEREAS, the City of Manistee Housing Commission has made every reasonable attempt to collect on the accounts listed in this resolution; NOW, THEREFORE, on the motion of Commissioner , supported by Commissioner , and voted upon as follows, BE IT RESOLVED, that the CMHC adopts the following resolution: NOW, THEREFORE, IT IS HEREBY RESOLVED that the City of Manistee Housing Commission Board of Commissioners authorize that the following accounts and said amounts owed to be written off: Name Owed Reason Action Taken Merrill, Jason $709.00 Moved Out Sent to collections/recorded in EIV Yontz, Travis $1875.00 Eviction Sent to collections/recorded in EIV Engwall, Kathleen J. $150.00 Eviction Sent to collections/recorded in EIV Stoddard, Noreen J. $1396.00 Deceased Sent to collections/recorded in EIV TOTAL $4,130.00 CMHC Commission Meeting Page 10 of 13 December 15, 2020  Commissioner Approve Against Absent Dale Priester ☐ ☐ ☐ Doug Parkes ☐ ☐ ☐ Karen Goodman ☐ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☐ James Bond ☐ ☐ ☐ RESOLUTION DECLARED ☐ Passed ☐ Failed CERTIFICATION By the signatures of the President and Executive Director below, it is CERTIFIED that on December 15th, 2020, the City of Manistee Housing Commission Board of Commissioners approved Resolution 2020 – 16 and that the foregoing is a true and correct copy. _________________________________ _________________________________ Dale Priester, President Clinton McKinven-Copus, Executive Director CMHC Commission Meeting Page 11 of 13 December 15, 2020  RESOLUTION 2020-17 COVID-19 Vaccination Policy WHEREAS, COVID-19, caused by the transmission of the coronavirus known as SARS-CoV-2, has spread throughout the world, resulting in more than 60 million cases worldwide, more than 1.5 million deaths and, locally, more than 350 cases; WHEREAS, despite the implementation of state-wide mandates to limit the spread of the virus, infection rates have continued to increase dramatically; WHEREAS, many of the residents of City of Manistee Housing Commission (CMHC) properties are older adults or individuals with underlying medical conditions that are within the groups of people most susceptible to, if contracting the virus, serious health risks, and possible mortality; WHEREAS, the Center for Disease Control and National Institute of Allergy and Infectious Diseases have identified the recently approved vaccines as the most likely method to protect individuals from the virus, stop the spread of the virus, and ultimately to eradicate the virus; WHEREAS, the vaccinating of all employees of CMHC is the best way to protect CMHC employees and residents from the spread of the virus within CMHC properties; WHEREAS, requiring that all employees be vaccinated at the first opportunity is in the best interests of CMHC employees, residents, and residents’ guests. NOW, THEREFORE, on the motion of Commissioner , supported by Commissioner , and voted upon as follows, BE IT RESOLVED, that the CMHC adopts the following resolution: NOW, THEREFORE, THE FOLLOWING POLICY IS HEREBY ADOPTED by the action of the CMHC Commission as the Covid-19 Vaccination Policy of CMHC: 1. All employees shall submit to the COVID-19 vaccination at the first occasion it becomes available to the said employee through eligibility protocols established by the Michigan Department of Health and Human Services; 2. If an employee becomes vaccinated outside of a vaccination arranged by CMHC, they shall provide proof of vaccination to the CMHC Executive Director as soon as possible after their vaccination; CMHC Commission Meeting Page 12 of 13 December 15, 2020  3. Employees who fail to submit to vaccination or fail to supply proof of vaccination after being eligible to secure vaccination may face employment-related consequences, including termination; and 4. If an employee feels that they should be exempt from mandatory vaccination as the result of their sincerely held religious beliefs or due to a disability or medical condition that would pose a health risk if submitting to vaccination, they should privately contact the Executive Director of CMHC to identify the basis for exemption and request a reasonable accommodation. Commissioner Approve Against Absent Dale Priester ☐ ☐ ☐ Doug Parkes ☐ ☐ ☐ Karen Goodman ☐ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☐ James Bond ☐ ☐ ☐ RESOLUTION DECLARED ☐ Passed ☐ Failed CERTIFICATION By the President and Executive Director’s signatures below, it is CERTIFIED that on December 15, 2020, the City of Manistee Housing Commission Board of Commissioners approved Resolution 2020-17 and that the foregoing is a true and correct copy. _________________________________ _________________________________ Dale Priester, President Clinton McKinven-Copus, Executive Director CMHC Commission Meeting Page 13 of 13 December 15, 2020