Housing Commission

Tuesday, February 23, 2021 Meeting Agenda 4:00 PM – VIRTUAL MEETING Good afternoon. Today is Tuesday, February 23, 2021. I am Clinton McKinven-Copus, Executive Director and Secretary for the City of Manistee Housing Commission. The Housing Commission’s February 23, 2021, Regular Meeting is being conducted remotely by Zoom. The meeting is conducted in audio-only mode. Deputy Director Lindsay McIntyre is assisting me with this meeting. You may hear her voice if there is an issue that requires her assistance. The microphones of all Housing Commission Board members, Ms. McIntyre, and myself will always be live unless there is an audio disruption. As a reminder, Housing Commission Board members, please clearly state your name before speaking or making a motion or a second. Roll call will be taken by the Executive Director/Secretary, as usual. We are ready now to call the meeting to order. President Priester, you may now call the meeting to order. CMHC Commission Meeting Page 1 of 9 February 23, 2021 1. Call to Order/Roll Call The Commission Secretary/Executive Director will make a written record of Commissioner attendance and physical location (City/Township and County). 2. Amendments to Agenda 3. Public Comments on Agenda Related Items Members of the public attending the virtual meeting will have their microphones muted. When it comes time for the public comment, the public members will be called individually by their telephone number’s last four digits. Individuals will be asked if they have a comment on an agenda item or if they are passing. Those giving comments must: • Have a good phone connection, and • Shutoff all background sound If the caller cannot correct the issue, we will move on to the next person in line. Please be aware that for those calling, when they first call in, their full telephone number may be visible briefly on the recording, although we will work quickly to alter what’s displayed so that it is just the last four digits of your telephone number. At this time, citizens who wish to comment on items related to the agenda may do so. The City of Manistee Housing Commission’s Public Comment Policy limits each individual to a three [3] minute statement. We will now unmute and call on each person who has called into the meeting by the last four digits of their phone number and ask if they would like to comment on an agenda related item. CMHC Commission Meeting Page 2 of 9 February 23, 2021 4. Consent Agenda Agenda items marked with an [*] are on the consent agenda and considered by the Executive Director to be routine matters. Prior to approval of the Consent Agenda, Commissioners may remove an item from the Consent Agenda. Items removed from the consent agenda will come before the Commissioners, as stated on the agenda. Consent Agenda items include: a. Approval of Minutes* i. Regular Meeting Minutes, January 26, 2021 b. Financial Reports In compliance with the Federal Privacy Act, CMHC has redacted all personally identifying current and past program participants’ information from our financial documents. i. Public Housing Financial Statements* 1. Public Housing Financial Statement* a. Not available for this meeting 2. Public Housing Bank Reconciliation* a. Not available for this meeting 3. Public Housing Current Year vs. Prior Year* a. Not available for this meeting ii. Domestic Violence Grant Program* 1. Domestic Violence Grant Program Financial Statement a. Not available for this meeting 2. Domestic Violence Bank Reconciliation a. Not available for this meeting iii. Security Deposits Reconciliation* 1. Security Deposit Reconciliation a. Not available for this meeting c. Resolutions Consent Agenda resolutions are matters of compliance with the U.S. Department of Housing and Urban Development or federal law that requires the adoption of a policy or provision of public housing benefits. The contents of these Resolutions, items of compliance, policy, and regulation are not debatable but are a requirement of regulatory compliance. i. Listed by Number and Title 1. None 5. Old Business a. None CMHC Commission Meeting Page 3 of 9 February 23, 2021 6. New Business a. Resolution 2021-01 Voiding of Outstanding Checks 7. Reports and Communications At this time, President Priester will ask if there are reports from the following individuals or if any other communication has been received. If there are no reports, the individual may respond, “no report/comment.” a. Executive Director Report b. Staff Reports c. Commissioner Reports/Comments d. Received Communications 8. Public Comment Members of the public attending the virtual meeting will have their microphones muted. When it comes time for the public comment, the public members will be called individually by their telephone number’s last four digits. Individuals will be asked if they have a comment on an agenda item or if they are passing. Those giving comments must: • Have a good phone connection, and • Shutoff all background sound If the caller cannot correct the issue, we will move on to the next person in line. Please be aware that for those calling, when they first call in, their full telephone number may be visible briefly on the recording, although we will work quickly to alter what’s displayed so that it is just the last four digits of your telephone number. At this time, citizens may comment on general Housing Commission affairs. Citizen comments are not limited to agenda items but should be directed to Housing Commission services, activities, or involvement areas. The City of Manistee Housing Commission’s Public Comment Policy limits each individual to a three [3] minute statement. The City of Manistee Housing Commission will receive public comments and respond later if the Housing Commission determines a response is appropriate. We will now unmute and call on each person who has called into the meeting by the last four digits of their phone number and ask if they would like to comment. 9. Adjournment 10. Announcements and Upcoming Meetings a. Regular Commission Meeting March 23, 2021 4:00 PM CMHC Commission Meeting Page 4 of 9 February 23, 2021  Meeting Minutes January 26, 2021 Regular Meeting NOTE: This meeting was conducted as a “virtual meeting” using the Zoom application. Meeting Start Time: 4:03 PM. Roll Call: Commissioner Present Absent Excused Absent Non-Excused Remote Location City of Manistee, Dale Priester ☒ ☐ ☐ County of Manistee City of Manistee, Doug Parkes ☒ ☐ ☐ County of Manistee City of Manistee, James Bond ☒ ☐ ☐ County of Manistee City of Manistee, Karen Goodman ☒ ☐ ☐ County of Manistee Kelly Tomaszewski ☐ ☒ ☐ Housing Commission Staff & Others Present: Staff Member Present Clinton McKinven-Copus, Executive Director/Commission Secretary ☒ Lindsay McIntyre, Deputy Director ☒ Cindy Scott, Financial Analyst ☒ Kevin Helminiak, Maintenance Dept. Crew Leader ☐ Name Representing Public Comment on Agenda Related Items: • None Amendments to the Agenda: • None CMHC Commission Meeting Page 5 of 9 February 23, 2021  DRAFT Consent Agenda: A. Approval of Minutes i. Regular Meeting Minutes, December 15, 2020 B. Financial Reports i. Public Housing i. Financial Statements 1. October 2020 2. November 2020 ii. Bank Reconciliation 1. October 2020 2. November 2020 iii. Current Year vs. Prior Year 1. October 2020 2. November 2020 ii. Domestic Violence Grant Program i. Financial Statements 1. October 2. November ii. Bank Reconciliation 1. October 2. November iii. Security Deposit Reconciliation i. November 2020 C. Resolutions i. None Consent Agenda Motioned By: Second By: Parkes Bond Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Doug Parkes ☒ ☐ ☐ ☒ Approved James Bond ☒ ☐ ☐ ☐ Not Approved Karen Goodman ☒ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☒ Old Business: • None City of Manistee Housing Commission Minutes Meeting Date: 01.26.2021 Page 2 of 3 CMHC Commission Meeting Page 6 of 9 February 23, 2021  DRAFT New Business: • None Reports and Communications: • Non4 Public Comment: • None Meeting Adjourned Adjournment Motion By: Second By: Time: 4:21 PM Parkes Goodman Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Doug Parkes ☒ ☐ ☐ ☒ Approved James Bond ☒ ☐ ☐ Karen Goodman ☐ Not Approved ☒ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☒ Dale Priester Clinton McKinven-Copus President Executive Director/Secretary City of Manistee Housing Commission City of Manistee Housing Commission Minutes Meeting Date: 01.26.2021 Page 3 of 3 CMHC Commission Meeting Page 7 of 9 February 23, 2021  RESOLUTION 2021-01 Voiding of Outstanding Checks WHEREAS, the City of Manistee Housing Commission [CMHC], a Public Housing Authority [PHA] of the U.S. Department of Housing and Urban Development [HUD], issued the following checks through West Shore Bank checking account 851620 [public housing checking account for CMHC] Date Check Amount Issued To Purpose Number 09/01/2019 10245 $ 23.00 Former Program Participant1 Security Deposit Return 10/01/2019 10288 $425.00 Former Program Participant1 Security Deposit Return 10/11/2019 10319 $ .22 Former Program Participant1 Security Deposit Return 04/07/2020 10745 $100.00 Former Program Participant1 Security Deposit Return 04/07/2020 10746 $ 21.00 Former Program Participant1 Security Deposit Return 09/10/2020 11117 $ 84.74 Poster Compliance Center Subscription Payment 10/01/2020 11144 $ 50.00 Former Program Participant1 Security Deposit Return Former Program Participant1—Federal Privacy Act prohibits the publication of the names of current and past Program Participants of public housing. and WHEREAS, there has been no contact from the individuals and business listed about, and WHEREAS, attempts by CMHC to reach the individuals and business concerning the check issued has been unsuccessful, and WHEREAS, the CMHC accountant has recommended that the Board of Commissioners declare the above listed checks void and that CMHC place a stop payment on these checks; NOW, THEREFORE, on the motion of Commissioner , supported by Commissioner , and voted upon as follows, BE IT RESOLVED, that the CMHC adopts the following resolution: CMHC Commission Meeting Page 8 of 9 February 23, 2021 NOW, THEREFORE, IT IS HEREBY RESOLVED that the Board of Commissioners of the City of Manistee authorize the voiding of the listed checks without placing a stop payment on the voided checks [NOTE: placing a stop-payment on a check costs $35.00 and is only good for six months.] Commissioner Approve Against Absent Dale Priester ☐ ☐ ☐ Doug Parkes ☐ ☐ ☐ Karen Goodman ☐ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☐ James Bond ☐ ☐ ☐ RESOLUTION DECLARED ☐ Passed ☐ Failed CERTIFICATION By the President and Executive Director’s signatures below, it is CERTIFIED that on February 23, 2021, the City of Manistee Housing Commission Board of Commissioners approved Resolution 2021-01 and that the foregoing is a true and correct copy. _________________________________ _________________________________ Dale Priester, President Clinton McKinven-Copus, Executive Director CMHC Commission Meeting Page 9 of 9 February 23, 2021