Housing Commission

Meeting Minutes September 28, 2021 Regular Meeting NOTE: This meeting was conducted as a “virtual meeting” using the Zoom application. Meeting Start Time: 4:01 P.M. Roll Call: Commissioner Present Absent Excused Absent Non-Excused Remote Location City of Manistee, Dale Priester ☒ ☐ ☐ County of Manistee City of Manistee, Doug Parkes ☒ ☐ ☐ County of Manistee City of Manistee, James Bond ☒ ☐ ☐ County of Manistee City of Manistee, Karen Goodman ☒ ☐ ☐ County of Manistee City of Manistee, Kelly Tomaszewski ☐ ☒ ☐ County of Manistee Housing Commission Staff & Others Present: Staff Member Present Clinton McKinven-Copus, Executive Director/Commission Secretary ☒ Lindsay McIntyre, Deputy Director ☒ Cindy Scott, Financial Analyst ☒ Kevin Helminiak, Maintenance Dept. Crew Leader ☐ Name Representing Yarrow Brown Executive Director of Housing North Bill Gambill City Manager, City of Manistee Public Comment on Agenda Related Items: • Two members of the public participated in the call, and both passed when asked if they would like to comment on agenda-related items. Amendments to the Agenda: • Mr. McKinven-Copus pointed out that for Resolution 2021-06, Passbook Savings Rate should be written as 0.06% Consent Agenda: A. Approval of Minutes i. Meeting Minutes, August 24, 2021 B. Financial Reports i. Public Housing Financial Statements* i. Public Housing Financial Statement* 1. July 2021 ii. Public Housing Bank Reconciliation* 1. July 2021 iii. Public Housing Current Year vs. Prior Year* 1. July 2021 ii. Domestic Violence Grant Program* i. Domestic Violence Grant Program Financial Statement 1. July 2021 ii. Domestic Violence Bank Reconciliation 1. July 2021 iii. Security Deposits Reconciliation* i. Security Deposit Reconciliation 1. July 2021 C. Resolutions i. Listed by Number and Title i. Resolution 2021-04 Flat Rent Schedule December 1, 2021—November 30, 2022* ii. Resolution 2021-05 Resident Utility Allowances Effective December 1, 2021* iii. Resolution 2021-06 Passbook Savings Rate December 1, 2021—November 30, 2022* Consent Agenda Motioned By: Second By: Bond Parkes Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Doug Parkes ☒ ☐ ☐ ☒ Approved James Bond ☒ ☐ ☐ ☐ Not Approved Karen Goodman ☒ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☒ City of Manistee Housing Commission Minutes Meeting Date: September 28, 2021 Page 2 of 5 Presentation by Yarrow Brown, Executive Director of Housing North: Mr. McKinven-Copus invited Ms. Brown to present to the Board of Commissioners information about the work of Housing North and the development of the Housing Ready Program Coordinator for Manistee County. The CMHC Board of Commissioners is considering partnering with Housing North to develop the Housing Ready Program Coordinator for Manistee County. Ms. Brown’s presentation provided information on the general work of Housing North in the ten counties of Northwest Michigan to identify the housing needs within each county, and local communities, such as the City of Manistee. Ms. Brown also provided information about the Housing Ready Program Coordinator position for Manistee County. She began by using the results of the work of the Charlevoix Housing Ready Program Coordinator, then explained the process of developing the position for Manistee County. Old Business: • None New Business: Resolution # Title: Authorization To Enter Into Motion By: Second By: 2021-07 Agreement With Housing North Parkes Bond Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Doug Parkes ☒ ☐ ☐ ☒ Approved James Bond ☒ ☐ ☐ Karen Goodman ☐ Not Approved ☒ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☒ Reports and Communications: • Executive Director o CT & HV RAD Conversion Closing  Between October 14-22 • Hold-ups o EGLE sign off on mitigation plans. Plans have been approved, waiting for the authorized individual to sign o HUD legal review of documents—R & C has made several contact efforts without an updated response o Meeting with the new City Manager, Bill Gambill  Lindsay and I met with Bill last Friday, September 24 • It was a 30-minute introductory meeting City of Manistee Housing Commission Minutes Meeting Date: September 28, 2021 Page 3 of 5  • We had a very good discussion covering a lot of ground. There is a lot of information to assist a new City Manager in understanding a Public Housing Authority within his City. • We answered a lot of Bill’s questions, many of which will be an ongoing discussion. One question Bill asked is concerning the tenant-damaged unit on 10th St. (343 ½ ). Bill had been approached by Habitat for Humanity offering their services to make the unit rentable. I am researching that potential, with foci on o CMHC’s CBA with the maintenance department, since the majority of the work in that unit’s repair, is within their scope o Procurement regulations o CMHC’s insurance carrier and its insurance requirements of Habitat of Humanity o Commonwealth Management Corporation LIHTC current resident eligibility testing  Representatives from Commonwealth Management Corporation will be on-site Monday, October 4 thru Friday, October 22, to screen all current residents of Century Terrace and Harborview for program eligibility for the LIHTC program  It is a requirement of that program; however, it will not affect any residents right, under the RAD conversion program, to continue in our program. The paperwork is required for the program o After closing, residents will be required to sign a new lease with us. The lease they will sign is for the Project-Based Rental Assistance program, which provides the rent subsidy for the residents. o Residents are kept informed of all that is required of them during the RAD conversion o Members of the Board entered into discussion with Mr. McKinven-Copus concerning the scattered-site unit, 343 ½ 10th street • No further reports and no communications Public Comment: • City Manager, Bill Gambill, thanked the Commissioner for supporting the Housing Ready Coordinator Position Commissioner Discussion—RAD Project The Commissioners requested Executive Director Clinton McKinven-Copus to prepare a document that presented the timeline of the Housing Commission’s move toward the HUD RAD Conversion program. Mr. McKinven-Copus prepared the requested document, which was included in the Commissioners meeting packet. President Priester asked Executive Director Clinton McKinven-Copus to introduce the materials prepared for the discussion and begin the discussion. Mr. McKinven-Copus introduced the materials and offered that the Commissioners should feel free to ask questions. Then, president Priester opened the floor for City of Manistee Housing Commission Minutes Meeting Date: September 28, 2021 Page 4 of 5 discussion by the Commissioners. After each Commissioner stated they had no questions or comments, President Priester moved us to adjournment. Meeting Adjourned Adjournment Motion By: Second By: Time: 4:50 P.M. Bond Goodman Commissioner Yes No Absent Results Dale Priester ☒ ☐ ☐ Doug Parkes ☒ ☐ ☐ ☒ Approved James Bond ☒ ☐ ☐ Karen Goodman ☐ Not Approved ☒ ☐ ☐ Kelly Tomaszewski ☐ ☐ ☒ Dale W Priester Dale W Priester (Nov 2, 2021 10:15 EDT) Dale Priester Clinton McKinven-Copus President Executive Director/Secretary City of Manistee Housing Commission City of Manistee Housing Commission Minutes Meeting Date: September 28, 2021 Page 5 of 5 09.28.2021 OFFICIAL Minutes Final Audit Report 2021-11-02 Created: 2021-11-02 By: Clinton McKinven-Copus (clintonmc@manisteehousing.com) Status: Signed Transaction ID: CBJCHBCAABAAtEZKefbjTBbkQ5qlhrMYhXw8xw9xENP- "09.28.2021 OFFICIAL Minutes" History Document created by Clinton McKinven-Copus (clintonmc@manisteehousing.com) 2021-11-02 - 2:13:23 PM GMT- IP address: 12.248.1.58 Document emailed to Dale W Priester (dale.priester@gmail.com) for signature 2021-11-02 - 2:13:50 PM GMT Email viewed by Dale W Priester (dale.priester@gmail.com) 2021-11-02 - 2:14:51 PM GMT- IP address: 24.247.139.197 Document e-signed by Dale W Priester (dale.priester@gmail.com) Signature Date: 2021-11-02 - 2:15:43 PM GMT - Time Source: server- IP address: 24.247.139.197 Agreement completed. 2021-11-02 - 2:15:43 PM GMT