Personnel Committee

900 Quay Street City of Manitowoc Manitowoc, WI 54220 www.manitowoc.org Meeting Minutes - Final Personnel Committee Thursday, November 10, 2022 5:30 PM Council Chambers. Meeting also available via Remote Conferencing-Zoom. 1. Call to Order The meeting was called to order at 5:30 p.m. 2. Roll Call Jessie Lillibridge, Justin Nickels, Kara Ottum, Pam Wimmer, and Debbie Charney. Present: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman 3. Public Comment None 4. Consent Agenda These items will be approved by one motion unless any Committee Member wishes to remove an item for discussion. REMOVAL OF CONSENT AGENDA ITEMS: None Approval of the Consent Agenda Moved by Vanderkin, seconded by Czekala, to accept the Consent Agenda Items as presented. The motion carried by the following vote: Aye: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman 22-0878 Approval of the October 3, 2022 Personnel Committee Minutes 22-0879 Review of Legal Fees Billed out Through October, 2022-Human Resources 22-0931 Quarterly Report out on Health Plans 22-0880 Report out of Human Resources Office Initiatives November, 2022 22-0881 Report out of City Attorney's Office Initiatives November, 2022 5. Discussion and Action Items City of Manitowoc Page 1 Personnel Committee Meeting Minutes - Final November 10, 2022 22-0930 Request for Resolution for One-Time Bonus Pay for City Attorney Department Employee Jane Rhode Human Resources Director Jessie Lillibridge explained to the committee the recommendation for a one-time lump sum bonus to be paid to Jane Rhode of the City Attorney's office. This recommendation is due to the fact that Jane has taken on many extra duties with the resignation of the City Attorney and the Assistant City Attorney. Moved by Cummings, seconded by Beeman, to approve this recommendation as presented and refer to Council. The motion carried by the following vote: Aye: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman Moved by Czekala, seconded by Cummings, that this recommendation for a one-time bonus pay for Jane Rhode be amended from $2500 to $3000 and referred to Council. The motion carried by the following vote: Aye: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman 22-0926 Memo with Possible Compensation and Benefits Recommendations Discussion was had on this item regarding possible changes in the future to compensation and benefits. No action was taken and this item will be put on the December agenda. 22-0901 Discussion on the Potential Adjustment of the Stipend that the Harbor Master Position Receives Human Resources Director Jessie Lillibridge explained to the committee the history of the Harbor Master position and salary and requested for the pay to be $100 per pay period starting in 2023. Moved by Czekala, seconded by Cummings, that this request to adjust the stipend that the Harbor Master position receives from $100/month to $100/pay period beginning in 2023 be accepted as recommended with a resolution and be referred to Council. The motion carried by the following vote: Aye: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman 22-0900 Request for Resolution to Approve Offering a $2000 Sign-On Bonus to Newly Hired Part-Time Transit Drivers for 2023 with a Pro-Rated Payback if the New Hire Did Not Retain Continued Employment with the City of Up to One Year From the Date of Hire. Transit Division Manager, Kara Ottum, spoke to the committee about the request for a $2000 bonus in comparison to other areas offering bonuses. Moved by Cummings, seconded by Vanderkin, that this request for a resolution to approve offering a $2000 sign-on bonus to newly hired part-time Transit Drivers for 2023 with a pro-rated payback if the new hire did not retain continued employment with the City of up to one year from the date of hire be accepted City of Manitowoc Page 2 Personnel Committee Meeting Minutes - Final November 10, 2022 and referred to Council. The motion carried by the following vote: Aye: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman 6. Convene in Closed Session Moved by Vanderkin, seconded by Czekala, to convene in closed session at 6:04 p.m. The motion carried by the following roll call vote: Aye: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman Notice is hereby given that the above governmental body may adjourn into a closed session during the meeting as authorized by Section 19.85(1)(e) of the Wisconsin Statutes, which authorizes the governmental body to convene in closed session for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The specific subject matter that may be considered in closed session is: 22-0818 Teamsters Local No. 662 Grievance Discussion and Possible Action 22-0613 Teamsters Local No. 662 Transit Contract Negotiations Moved by Vanderkin, seconded by Czekala, to refer to the City Attorney's office based on a recommendation in closed session. The motion carried by the following vote: Aye: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman (Closed Session portion of the Minutes has been redacted.) 7. Reconvene in Open Session Moved by Czekala, seconded by Vanderkin, to reconvene in open session at 6:17p.m. The motion carried by the following roll call vote: Aye: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman 22-0818 Teamsters Local No. 662 Grievance Discussion and Possible Action There was no discussion on this item. Referred to the City Attorney's office based on a recommendation in closed session. Moved by Vanderkin, seconded by Czekala, to refer to City Attorney's office based on a recommendation in closed session. The motion carried by the following vote: Aye: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman 22-0613 Teamsters Local No. 662 Transit Contract Negotiations There was no action taken on this item. 8. Adjournment City of Manitowoc Page 3 Personnel Committee Meeting Minutes - Final November 10, 2022 Moved by Vanderkin, seconded by Czekala, that this meeting be adjourned at 6:19 p.m. The motion carried by the following vote: Aye: 5- Sitkiewitz, Vanderkin, Czekala, Cummings and Beeman Submitted by Debbie Charney, Human Resources Generalist City of Manitowoc Page 4