Arbor Committee

Chair Address: Mary Parenteau 12800 Arbor Lakes Pkwy Committee Members Maple Grove, MN 55369 Marilyn Arnlund Bob Henke Phone: Frank Kampel 763-494-6040 Zak Klehr Rachael Lamsal Arbor Committee agenda November 14, 2024 7 p.m. Website: Darlene Lindgren maplegrovemn.gov Sarah Piket Mayor’s Conference Room Ellis Richards Mark Ustimchuk Donald Varney 1. OPENING BUSINESS A. Call to order 2. A. Approval of agenda B. Approval of minutes – October 10, 2024 regular meeting 3. OLD BUSINESS A. Parking lot subcommittee B. Fall tree plantings and volunteer updates 4. NEW BUSINESS A. Annual report B. Arbor Committee anniversary C. Website updates 5. AREA REPORTS 6. ADJOURNMENT  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: November 14, 2024 PREPARED BY: Shane DeGroy, City Forester AGENDA ITEM: Approval of agenda and minutes – agenda item 4A and 4B PREVIOUS ACTIONS: None RECOMMENDED ARBOR COMMITTEE ACTION: Call by Chair ________________ for any additions or revisions to the agenda. Motion by Committee member ________________, seconded by Committee member __________________ to approve as proposed or approve as amended the agenda for the November 14, 2024 regular meeting. Motion by Committee member __________________, seconded by Committee member ______________ to approve the minutes of the October 10, 2024 regular meeting as presented or as amended. COMMENTS: Click or tap here to enter text. ATTACHMENTS: October 10, 2024 meeting minutes  Maple Grove Arbor Committee regular meeting minutes October 10, 2024 Mayor’s Conference Room 7:00 p.m. Call to order The regular meeting of the Arbor Committee was called to order by Chair Parenteau at 7:00 p.m. Members present Chair Mary Parenteau, Bob Henke, Frank Kampel, Sarah Piket, Ellis Richards, Mark Ustimchuk, Don Varney Members absent Marilyn Arnlund, Zak Klehr, Rachael Lamsal, Darlene Lindgren Also present Rachelle Johnson, City Council Liaison Shane DeGroy, Staff Liaison Approval of agenda Motion Piket, second Kampel to approve the agenda for October 10, 2024. Vote all ayes. Motion passed. Approval of minutes Motion Kampel, second Varney to approve the minutes from September 12, 2024. Vote all ayes. Motion passed. Old Business Tree condemnation update City Forester DeGroy gave an update on the number of hazardous trees that have been condemned on commercial properties, as well as the number of businesses that have been in compliance or are in the process of abating the hazards. DeGroy also explained the work going on with Hennepin County’s ash tree removal assistance program. Parking Lot Subcommittee The parking lot subcommittee gave an update on their update research into alternative methods used to calculate minimum tree requirements for developments. Subcommittee members shared some examples from other cities in the metro area. Tree Sale update City Forester DeGroy gave an update that the ordering period for the tree sale has concluded, discussed the plan for the pickup event, and plans for any excess trees that the city will have. Fall tree plantings and City Forester DeGroy recapped and shared photos from the volunteer events 13 tree plantings and volunteer events since the previous Arbor Committee meeting. DeGroy then gave some details on the remaining, upcoming volunteer events. New Business Area reports Arbor Committee members shared reports of dead ash trees, trees which may have been improperly planted, and more dumping at the Forest Preservation Area. Adjournment Motion Piket, second Varney to adjourn the meeting at 7:50 p.m. Vote all ayes. Motion carried. Respectfully submitted, Shane DeGroy, City Forester City of Maple Grove Arbor Committee  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: November 14, 2024 PREPARED BY: Shane DeGroy, City Forester AGENDA ITEM: Parking lot subcommittee – agenda item 3A PREVIOUS ACTIONS: The parking lot subcommittee has resumed subcommittee meetings to discuss ways to increase the survival rates of trees in parking lots. Members of the subcommittee (Arnlund, Piket, Varney) will provide an update on meetings that have taken place since the last Arbor Committee meeting. COMMENTS: None ATTACHMENTS: None  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: November 14, 2024 PREPARED BY: Shane DeGroy, City Forester AGENDA ITEM: Fall tree plantings and volunteer events - Agenda Item 3B PREVIOUS ACTIONS: There have been thirteen plantings or volunteer events since our last meeting. RECOMMENDED ARBOR COMMITTEE ACTION: Discuss plans for volunteer event planning and volunteer management for 2025. COMMENTS: Successful events since last meeting:  10/12/24 Tree sale pickup event at Maple Grove Public Works  10/19/24 Volunteer tree seedling planting at Cedar Island Lake  10/26/24 Volunteer buckthorn removal event at Forest Preservation Area  10/28/24 Phase 2 plantings and removals at Maple Grove Government Center ATTACHMENTS: None  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: November 14, 2024 PREPARED BY: Shane DeGroy, City Forester AGENDA ITEM: Annual Report – agenda item 4A PREVIOUS ACTIONS: On or before January 1 of every year, the committee shall submit to the council a report of its work during the preceding year. RECOMMENDED ARBOR COMMITTEE ACTION: Begin the process of creating the 2024 annual report. COMMENTS: ATTACHMENTS: None  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: November 14, 2024 PREPARED BY: Shane DeGroy, City Forester AGENDA ITEM: Arbor Committee anniversary – agenda item 4B PREVIOUS ACTIONS: The Arbor Committee has been serving the City of Maple Grove for nearly 40 years. RECOMMENDED ARBOR COMMITTEE ACTION: Discuss ideas for a 40th anniversary celebration/outreach campaign. COMMENTS: Bob Henke proposed a campaign to celebrate the 40 th anniversary of the Arbor Committee (his proposal is attached). Mary Parenteau suggested the possibility of reviving The Big Tree project to coincide with the celebration. ATTACHMENTS: Anniversary campaign proposal Working Draft for 2025 Arbor Campaign 10/24 As we know, 2025 is the Arbor Committee’s 40th anniversary, and it just begs us to bring attention to ourselves, not once, but all year long. I think we should consider putting together a campaign that could be given any name, maybe something silly like “Shameless Self-Promoting Program,” or SS-PP for short. Okay, maybe something more politically correct. My point is that we start early, now, and have something on the ground and ready to rollout come January. Top-of-my-head ideas we might consider, in the order they occur to me: 1. At least for the year, replacing the Tree City banner at the parade with something that plays to our anniversary. Possibly even consider new signs for the sides of the trailer. Plan well ahead and strive for an over- the-top trailer that would include an unprecedented number of trees, including, like we did this year, evergreens; a firm commitment from someone to be a walking Smokey if possible, a rider if weather dictates. The last two years have put us on something of a noticeably positive roll. This would be an opportunity to keep the momentum going. 2. A quarterly entry in the city newsletter, or more frequently by other means, of our 40 years of accomplishments, presented one, or a few, at a time. Maybe give it some kind of catchy name. The list would include the likes of our annual AD Event, the Arboretum, the Forest Preservation Area, T-Zones, the tree inventory, code compliance to protect and maintain commercial appearances, the tree planting near MG Covenant, plantings in Central Park and Cedar Island, updates on projects. The latter would be styled just like Shane presented at our September meeting, an outline of completed projects over the quarter or even previous month. As a companion, in the same style, a listing of upcoming projects with firm dates. We know what we’re doing or have done; we need to let our residents know. Number 3 is a tie-in. 3. A strong and aggressive drive to make residents more aware of volunteer opportunities for like-minded people who don’t have the time to be actively involved on a regular schedule. We are a committee of eleven, serving a population of 70,000. If we could enlist just 1/10 th of one percent of those folks, we’d increase the power of our work over six times what we’re doing now. We know they’re out there—some have signed on at the Arbor Day Event, others have expressed interest and approval when they walk by and see us at work. Build a list of those people and their contact information, then send out a mass text or email to them when we have an upcoming event. They can’t volunteer if they don’t know the where and when. 4. Enlist the help and commitment of HOAs and adjacent residents to help identify, restore, and ultimately maintain projects that directly affect their properties. They benefit both esthetically and financially from such an investment of their time. Maybe draft some kind of informal contract that would outline what they would be agreeing to do. 5. However possible, through these ideas or more, including repetition if necessary, develop a strong, positive view of who we are and what we’re doing. Become a better-known part of the city. Build an alliance of supporters who, like us, will stay abreast of events occurring in the city and speak out for the continued growth and protection of our green space and resources. Resident support at Council meetings would be an incredibly important strength.  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: November 14, 2024 PREPARED BY: Shane DeGroy, City Forester AGENDA ITEM: Website update – agenda item 4C PREVIOUS ACTIONS: The City of Maple Grove maintains a webpage for the Arbor Committee. RECOMMENDED ARBOR COMMITTEE ACTION: Discuss what items could be updated or added to the website over the winter. COMMENTS: ATTACHMENTS:  REQUEST FOR ARBOR COMMITTEE ACTION MEETING DATE: November 14, 2024 PREPARED BY: Shane DeGroy, City Forester AGENDA ITEM: Area reports – agenda item 5 PREVIOUS ACTIONS: None RECOMMENDED ARBOR COMMITTEE ACTION: The area reports section of the agenda provides an opportunity for any Committee member to report any item in the city that needs staff attention. Arbor related items will be forwarded to the appropriate staff member with a response provided at the next meeting. 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