City Council

Maple Grove City Cotencillfinutes July 20, 20,20 Page 2 IiS PERSONNELITEMS B. Appointment of Human Resources. 5 ecialist -- Recruitment Retention Motion to approve the appointment of Ell Cortes to the position of Human Resources Specialist — Recruitment & Retention a,. annual salary of $ 78, 985. 92 ( Level 9, step E), effective on August 12, 2020, sub ,ject to a 12- month probationary period. All required screenings and background checks have been successfully completed. Motion to approve the promotion of Adam Gammon to the position of Heavy Equipment Operator at, an annual salary of 67, 953. 60 ( MAX step per Union Contract), effective on July 21, 2020, subject to a 6- month probationary period. D. sec ruit_ meft _.. A pprr val for Fire Prevention specialist/ Fire Inspector Motion to authorize staff to begin the recruitment process for a Fire Prevention Specialist/ Fire Inspector position in the Fire Department. E. Recruitment ADt)roval for Finance Director This item was removed by Council member Leith for discussion. Motion to authorize staff to begin the recruitment process for two vacant Light Equipment Operator positions in the Streets division in the Public Works department. G. Ratify Updates to City COVID- 19 Re - Entry and Pre-oaredness Plan and Interim Policy 2020- 05: Ternporn C,OVID Program for Employees Maple Grove City Council Minutes July 20, 2020 Page 3 Motion to ratify the updates to the City COVID- 19 Re -Entry and Preparedness Plan and Interim Policy 2020- 05: Temporary COVID Program for Employees. 11. 9101 and 9127 Zachga La N Administrative Parcel Division and Combination Motion to approve the requested Administrative Parcel Combination of parcels 14- 119- 22- 11- 0012 and 14- 119- 22- 11 - 00 13 as requested. 1. Housing Sty Ldy Motion to enter into an agreement for professional services with Maxfield Research and Consulting, LLC for the purpose of conducting a housing study related to housing market area research. Motion to enter into an agreement for professional services with Great Lakes Management for the purpose of management, maintenance, and accounting for the Scattered Site Housing portfolio. K. New Creations Daycare PUD Conco.t. -- Stage P14 Amendment and Developigent 5,tape Plan- Resolution No. 20- 091 Motion to adopt Resolution No. 20- 091 approving the New Creations Dayeare PUD Concept Stage Plan Amendment and Development Stage Plan. Maple Grove City Council Minutes July 20, 2020 Page 4 Motion to adopt Resolution No. 20- 097 approving the Planned Unit Development Agreement and The Ridge at Elm Creek Final Plat subject to: 1. The applicant addressing to the satisfaction of the City any remaining applicable comments contained in the memorandums from: a. The Engineering Department dated June 15, 2020 b. The Parks & Recreation Department, dated July 9, 2020 2. The final review and approval of the Director of Community and Economic Development and the City Attorney. N. The Villag _ Arbor Lakes Retail Byildimyy.. D PUD Non - Residential Concept Stage Plan Amendment j? q Io rnent Staae Plan. and Final Plat - Resolution No. 20- 090 Motion to adopt Resolution No. 20- 090 approving The Village at Arbor Lakes Retail Building D PUD Non -Residential Concept Stage Plan Amendment, Development Stage Plan, Final Plat. 0. Chapel Wood, Weaver Esta... Lake Boat Launch Street Rehabilitation Project No. 20- 02 Change. Order Motion to approve Change Order No. I for City Project No. 20- 02 Chapel Wood, Weaver Estates, Wicklow Meadows, and Weaver Lake Boat Launch Street Reconstruction in the amount of $ 191, 810. 65. P. Weaver Lake H12hlands, Hiller, Hiller Autumn Woods, an Hiller White Oaks on the Park Street Reconstruction Project No. 2020- 03 Cham-ye Order No. I Motion to approve Change Order No. I for Weaver Lake Highlands, Hiller, Hiller Autumn Woods, and Hiller White Oaks on the Park Street Reconstruction Project No. 2020- 03 Change Order No. I in the amount of $610, 185. 01. I Maple Grove City Council Minutes July 20, 2020 Page 5 o. 20- 04 Chan2e Orders No. I & No. 2 Motion to approve Change Order No. I to the Timber Crest Forest, Scott Middlemistand Townhomes of Rosemary Woods Street Rehabilitation Project No. 20- 04 in the amount of 97, 048. 75. Motion to approve Change Order No. 2 to the Timber Crest Forest, Scott Middlemist andTow nhomes ofRosemary Woods Street Rehabilitation Project No. 20- 04 in the amount of 55, 097. 65. Motion to adopt Resolution No.20- 099 establishing no parking zones on both sides of Elm Road from Lawndale Lane to Vicksburg Lane, wherever designated parking bays are not provided. S. Lord of Life Right of Entry and Waiver of Trespass Af eement Motion to approve and ratify the Right of Entry and Waiver of Trespass dated July 8, 2020. Motion to accept proposal from Intereum for office space modifications in response to COVID- 19 providing for height additions to work stations resulting in a cost of $46,242. 33. Motion to adopt Resolution No. 20-096 cancel ing special assessments as a result of Levy No. 18541. V. Elm Road Area Award of Contract Developer' s Agreement Ap roval - Resolution No. 20- 095 Motion to adopt Resolution No. 20-095 accepting bid for Elm Road Area Street &Utility Project No.20-08 and approving Developer' s Agreement. Maple Grove CitY Council Minutes July. 20, 2020 Page 6 W. Territorial Grg qsPro' ---- -----Ulm__ 0. Resolution eof No. L9 — No.20- j_- 98Motion to adopt Resolution No.20- 098 receiving feasibility report for,rerritorial Greens, Project No.19- 08. Motion to approve the surety actions as identified on the Council Action Form. Motion to approve Public Works Director/ City Engineer Ken Aslifeld as Acting City Administrator effective Friday, July 3 1, through Sunda.,August 2, 2020. Z. Agre ment Ai.!. h.... M.. 4rqpolitan Council for Federal CARES Motion to authorize the Mayor and City Administrator to Metropolitan Council related to federal CARES funding for Maple Grove Transit. AA. Approval of Benchmark Analytics LLC Service AgrepMj Motion. to approve a Software as a Service Agreement with Benchmark Solutions LLC DBA Benchmark Analytics LLC in the amount of' 12, $650 annual y and authorize the Chief of Police to enter into and sign any agreement or neces ary documents. BB. Hennepiq. C R4qM_ Q A eemeqt - Itesolutiov No. 20- 092 Motion to adopt Resolution No.20- 092 approving an extension of the North Metro Range use agreement between the City arA Hennepin County for 2021. Maple Grove City Council Minutes July 20, 2020 Page 7 City Checks: $ 7, 046, 497. 01 Motion by Councilmember Barnett, seconded by Councilmember Leith, to approve the Consent Items as amended, removing item 3E ( Recruitment Approval for Finance Director). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration The following items were pulled from the Consent Agenda. of Items Regarding Item 3E ( Recruitment Approval for Finance Pulled from Director), Council ember Leith recognized Finance Director the Agenda Steve Hauer and thanked him for his 28 years of dedicated serviceto the City of Maple Grove. He said that Finance Director Hauer does a great job and thanked him for extending his retirement date in order to get through the next budget session. Mayor Steffenson thanked Finance Director Hauer for his hard work over the years. He noted what a great asset Financ* Director Hauer is and that he will be deeply missed. Councilmember Hanson thanked Finance Director Hauer for his great leadership for the city and thanked him for staying on to assist the City Council with the 2021 budget process. She wished Finance Director Hauer well in his retirement, Motion by Councilmember Leith, seconded by Mayor Steffenson, to authorize staff to begin the recruitment process for a Finance Director in the Finance Department due to the retirement of Steve Hauer, which was accepted with an effective date of September 30, 2020. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove CRY Council Minutes July 20, 2020 Page 8 Open Forum Mayor Steffenson reported the City Council had received a number of emalls prior to the meeting. General comments were received from Colton Harding, 12738 74"' Ave N, regarding the desire for bike lanes; Mel Peterson, 11431 97 1h Place N, asking why the North Star has been seen driving through a residential area; Grant Johnson, 8640 Quarles Road, in regard to the lack of biking infrastructure connected to transportation; and Kristy 1h Janigo, 13842 84 Place N, supports the Comprehensive Housing Needs Assessment proposed by Community and Economic Development Director Hogeboom. In addition, a number of emails regarding facial coverings were received by: nd Daniel Broten, 16600 92 Avenue N# 331; Delette Lemon, 13596 70"' Avenue N; David Leonard, no address provided-, Pam Schabel, a Plymouth resident with no address provided-, 1h Joni Jensen, 11980 64 Avenue N; Colleen Manyen, 6949 Orchid Lane N; Jessica Kuehn- Hajder, 6347 Glacier Lane N; Liz Hager, 15297 72 nd Avenue N; and Roxanne Robinson, 9153 Olive Lane N. Copies of these public comments are included in the agenda packet. Motion by Mayor Steffenson, seconded by Councilmember Barnett, to receive the public comment emails. Upon call of yw R_-_ 4xc T nays. Motion carried. Retirement of Police Chief Wemer requested the Council acknowledge the Police of Police Officer Jeff Albers. He explained Officer Jeff Officer retirement Albers Alberts has honorably served the City of Maple Grove for 23 years. He reviewed the ways in which Officer Albers had served the community and noted he also participated in Shop with a Cop, Minnesota. Polar Plunge, and Citizen' s Police Academy activities. He noted Officer Albers had received over 40 letters or documents of appreciation for his high quality work throughout his career. fie indicated in 2019 Officer Albers was awarded the department Medal of Honor for his selfless and professional actions during a critical incident. In addition, Officer Albers was awarded the 1- 94 West Chamber of Commerce First Responder Award. He thanked Officer Albers for his dedicated service to the community and wished him well in his retirement. Maple Grove City Council Minutes July 20, 2020 Page 9 TT = Efilis Tefirelliclit ? TO I e Zffove given the fact Officer Albers was such an integral part of the Maple Grove Police Department. She thanked Officer Albers for his dedicated commitment to the City of Maple Grove. Councilmember Leith thanked Officer Albers for his years of dedicated service to the city. Ile explained Officer Albers was a very professional and committed individual who would be dearly missed. fie wished Officer Albers all the best in his retirement. Councilmember Jaeger 11. Officer Albers for his tremendous service to the community. She wished Officer Albers a wonderful retirement. Mayor Steffenson thanked Officer Albers for serving the community well and wished him a long and happy retirement. Councilmember Hanson congratulated Officer Albers on a successful career and wished him all the best in his retirement. Motion by Councilmember Leith, seconded by Councilmember Barnett, to acknowledge the retirement of Police Officer Jeff Albers, which was accepted with an effective date of July 31, 2020. Upon call of the motion by Mayor Steffenson, there were rive ayes and no nays. Motion carried. Retirement of Parks Director Stifter requested the Council acknowledge the Parks and retirement of Parks and Recreation Bookkeeper Marlys Winge. Recreation He reported Ms. Winge served the City of Maple Grove for the past 42 years. He wished Ms. Winge and her husband all the Bookkeeper best in their retirement. Marlys Winge Councilmember Jaeger wished Ms. Winge a long and healthy retirement. Councilmember Leith thanked Ms. Winge for her service to the City of Maple Grove and wished her all the best in her retirement. Councilmember Barnett congratulated Ms. Winge on a successful career with the City and thanked her for her dedicated service to the community. She congratulated Ms. Winge on her retirement. Maple Grove City Council Minutes July 20, 2020 Page 10 Mayor Steffenson thanked Ms. Winge for her tremendo service to the City and wished her well in her retirem.en A public comment was received from Christine Wittman, 1 9 W101 d 62 Place N, commenting on Ms. Winge being a joy to with and wishes for all the best in her retirement. Motion by Councilmember Leith, seconded by Councilmember Barnett, to acknowledge the retirement of Marlys Winge, Bookkeeper in the Parks & Recreation Department, which was accepted with an effective date of July 6, 2020. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Update on Fire Chief/Emergency Management Director Bush provided the COVID- 19 Council with an update on the city' s response to COVID- 19. Response He explained it was a little over four months since the governor declared a state of emergency due to COVID- 19. He discussed how the state was slowly reopening and reviewed the number of COVID cases that have occurred in the State of Minnesota. Fire Chief/ Emergency Management Director Bush reported 6-mr-+ t number of positive tests remains steady. fie explained COVID- 19 remains most dangerous to the elderly and those with underlying health conditions. He discussed the trends that were occurring throughout the country from COVID- 19. Community Development Items Territorial Motion by Councilmember Jaeger, seconded by Councilmember Leith, to remove this item from the table. Greens PUD Residential Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Concept Plan Amendment Planning Manager Vickerman reported the applicant was Territorial requesting PLJD Concept Plan Amendment and Development Greens East & Stage Plan Preliminary and Final Plats for the east and west side of Territorial Greens. He explained the developer was West requesting to develop 73 townhomes, 208 apartments and 13 Development villas. He discussed the resolutions that were before the Counefl- Stage Plans Commission had recommended denial of noting the Planning Maple Grove City Council Minutes July 20, 2020 Page 11 Preliminary the request. fie stated traffic was the key concern for this Ind Finals project, especially the traffic at the intersection of Territorial Plats Road and Fernbrook Lane. He reported that Hennepin County has agreed to a roundabout at this intersection. For this reason, staff was comfortable with recommending approval of the Resolution No. requests for Territorial Greens East and West. 20- 093 and Resolution No. Councilmember Hanson stated she thought the roundabout had not been approved by the county and before there would be approval, the city would have to establish warrants. Public Works Director/ City Engineer Ashfeld explained staff has been having daily conversations with Hennepin County regarding the roundabout option. He indicated the previous approval was for a traffic control signal to be installed subject to traffic warrants being met. Fie reported if the Council approves this development and more traffic is generated, the city' s modeling reflects the signal warrants would be met by the time the development fills out. He stated a conversation was held regarding the mini -roundabout option and this would create operational issues to the adjacent intersection of USAF 81 and Fernbrook Lane. He commented just today the county and the city agreed a roundabout with its operational restraints could occur at this intersection, with the understanding there were some design details that would need to be worked through to minimize the adjacent intersection. He was confident the city could work through the design issues with the county. Councilmember Jaeger asked if staff had a graphic of the potential roundabout. Public Works Director/ City Engineer Ashfeld stated staff did not have any design plans for the roundabout but would have this information along with a feasibility study request for the Council to review at the next Council meeting. Councilmernber Jaeger thanked Hennepin County for supporting a roundabout at this intersection. Councilmember Leith asked if an acceleration lane going right onto CSAH 81 had been considered by the county. Public Works Director/ City Engineer Ashfeld commented the county would be installing an acceleration lane. Councilmember Hanson requested further information regarding the roundabout feasibility study. Public Works Director/ City Maple Grove City Council Minutes July 20, 2020 Page 12 Engineer Ashfeld explained until the design is worked out, the county will not fully commit to the roundabout. He reported the city will seek the county' s approval once final design plans have been drafted. Councilmember Hanson inquired if staff was confident the roundabout would be completed. Public Works Director/ City Engineer Ashfeld stated the answer to this question was yes. Councilmember Jaeger questioned how long it would take to get all of the paperwork completed for the roundabout. Public Works Director/ City Engineer Ashfeld indicated he would likq to have the roundabout design completed in the next four to eight weeks. Councilmember Jaeger asked if the roundabout work would interfere with the 120- day review policy. City Attorney Templin reported the directive from the city was to bring forward two resolutions for the Council to consider for this request. He explained action has to be taken tonight to approve or deny the Territorial Greens project or approval would be automatic. He advised the Council would make a decision regarding the mini -roundabout at a future date after the details have been worked out. Mayor Steffenson reported the Council had received two emailed comments from the public. He read the comments into the record. The first comment was from Mark Loar at 8485 Pineview 1, ane North stating Mr. Loar was concerned about the number of apartment units in the city. Mr. Loar encouraged the City Council to vote no on this project. Mayor Steffenson read the next comment which was from Sonam Sahm at 13938 102 nd Place North stating Ms. Sabin would like more privacy between the villas and the adjacent neighborhood. In addition, Ms. Sahni would like to see the traffic concerns addressed, such as the acceleration lane and the mini - roundabout. Mayor Steffenson opened the meeting to the public for comments. There were no additional comments besides the two previously mentioned. Maple Grove City Council Minutes July 20, 2020 Page 13 Councilmember Hanson stated she had a question regarding tree removal. She requested comment from staff regarding the screening that would be put in place between the villas and the neighborhood to north. Planning Manager Vickerman the reported a condition for approval required screening between the villas and the town oxtes to Ae -totk. 114otion by Councilmember Leith, seconded by com" j) * , 0-093 approving the PUD Concept Plan Amendment, Development Stage Plan, Preliminary and Final Plat for ferritorial Greens East and Territorial Greens West and the Planned Unit Development Agreements subject to: The final review and approval of the Director of Community and Economic Development and the City Attorney. Councilmember Barnett understood not every resident supported this development, but she was pleased Hennepin County would be willing to add the roundabout which would assist with traffic control measures. Councilmember Leith noted he spoke with several residents regarding this development and they were pleased the city was addressing the traffic concerns. Councilmember Jaeger concurred noting she has had conversations with residents as well and these residents supported with the mini -roundabout. Upon call of the motion by Mayor Steffenson, there were rive ayes and no nays. Motion carried. Report On Community and Economic Development Director Hogeboom Upcoming updated the Council regarding the following: Community 0 Marc Danial Salon will be closing at the end of the month. and Economic Development 0 Lease signing was underway for several new businesses along Main Street. Maple Grove City Council Minutes July 20, 2020 Page 14 Items 0 A fitness center would be moving into two vacant store fronts at the Dunkirk Center ( old Target site). The city' s annual Chalkfest had been canceled due to COVID- 19. Plans were underway for painting vignettes at the Shoppes at Arbor Lakes, the Fountains at Arbor Lakes, the Village at Arbor Lakes and at Town Green. He noted the paintings would occur on August 291h. The Planning Commission would meet be holding their next meeting on Monday, July 271h Report Director of Public Works/ City Engineer Ashfeld updated the Council regarding the following: Upcoming Engineering 0 The Maple Grove Parkway off ramp/ on ramp has been Items closed for one month and was slated to reopen on July 261h . 0 The citywide clean up curbside pick up day would be Monday, September 281h. It was noted the drop off day would occur on Saturday, October 3rd at Public Works. 0 Weekend storms, and heavy rain, washed out a retaining wall on private property located at 6901 East Fish Lake Road. Nelson, Ms. Nelson explained that the Council has her Monday report if City thereare any questions. She stated City Council filing would 1h. Administrator occur July 281h through August I I She discussed the process that would be followed for mail in absentee voting for the Primary Election and indicated the city was still in need of election judges. She noted the Council would be holding a budget worksession on Monday, August Yd at 5: 30 p.m. Adjourn to Motion by Mayor Steffenson, seconded by Councilmember Jaeger, to convene the EDA Upon call of the EDA Meeting meeting. motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson adjourned the City Council meeting to the EDA Meeting at 8: 19 p. m. Reconvene to Motion by Councilmember Jaeger, seconded by Regular Councilmember Barnett, to reconvene to the regular City Council meeting. Upon call of the motion by Mayor Maple Grove Cizy CouncilUmutes July 20, 2020 Page 15 Ste ffenson, there were five ayes and no ays® Motion Meeting carried. Mayor Steffenson reconvened the regular City Council meeting at 8: 23 p. m. Items Added Council member Barnett reminded residents to fill out their 2020 Census information. to the Agenda Council. ember Jaeger stated the Farmer' s Market had a great turnout last week. Councilmember Jaeger reported the Historical Society would be meeting outdoors onThursday at 6: 00 p. m. Councilmember Hanson encouraged residents to continue to wcar masks while out and about in the community. Adjournment Motion by Councilmember Jaeger, by seconded Councilmember Barnett, to adjourn to the regular City Council meeting on August 3, 2020 at 7: 30 p. m. Upon call ot the motion by Mayor Steffenson, there were rive ayes and no nays. Motion carried. Respectfully submitted, Heidi Nelson City Administrator