City Council

Maple Grove City Council Meeting Meeting Minutes August 3, 2020 Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7: 30 p.m. on August 3, 2020 at the Maple Grove Government Center/ Public Safety Facility, Hennepin County, Minnesota and via WebEx. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Peter Vickerman, Planning Manager; Ken Ashfeld, Public Works Director/ City Engineer; Assistant City Engineer Jupe Hale; Fire Chief/ Emergency Management Director Tim Bush; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7: 30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/ or Deletions to deletions to the Consent Agenda to which Heidi Nelson stated the Agenda the following: Item Amended to the Agenda None Item Amended to the Consent Agenda None Item Added to the Agenda None Item Removed from the Consent Agenda for Discussion 3M. Accept Resignation of Dan Vogtman from the Lake Quality Commission Maple Grove City Council Minutes August 3, 2020 Page 2 Consent Items The following Consent Items were presented for Council' s approval: MINUTES A. Regular Meeting— July 20, 2020 PERSONNEL ITEMS B. Recruitment Anproval for Records Management Technician in Police Department Motion to authorize staff to begin the recruitment process for a Records Management Technician position in the Police Department due to the resignation of Nicole Pearson, which was accepted with an effective date of July 30, 2020. C. Ratifv Undates to Citv COVID- 19 Re- Entry and Preparedness Plan and Interim Policv 2020- 06: Temn_orary COVID Program for Employees Motion to ratify the updates to the City COVID- 19 Re-Entry and Preparedness Plan and Interim Policy 2020- 06: Temporary COVID Program for Employees COMMUNITY & ECONOMIC DEVELOPMENT ITEMS D. Cedar Creek Ener2v Power Purchase Agreement — First Amendment Motion to execute the First Amendment to Solar Power Purchase Agreement with Cedar Creek Energy subject to the review and approval of the City Attorney. E. Administrative Parcel Division and Combination Lot 2, Block 1, Palisades at Nottingham Second Addition and Lot 3, Block 2, Palisades at Nottingham Second Addition Motion to approve the requested Administrative Parcel Division and Combination of Lot 2, Block 1, Palisades at Nottingham Second Addition and Lot 3, Block 2, Palisades at Nottingham Second Addition as requested. Maple Grove City Council Minutes August 3, 2020 Page 3 F. The Village Arbor Lakes Retail Building D Planned Unit Development Motion to approve the Planned Unit Development ( PUD) Agreement between the City of Maple Grove and Doran Development for the construction of a multi- tenant retail center on Elm Creek Blvd., subject to the final review and approval of the City Attorney and Director of Community and Economic Development. G. Tucker Rid,2e Short Plat Motion to direct the City Attorney to draft a Resolution approving the Tucker Ridge Short Plat, subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Water Resources Engineer, dated June 19, 2020 b. The Parks & Recreation Department, dated July 9, 2020 The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. H. Advanced Collision Repair Architectural Review Motion to direct the City Attorney to draft a resolution approving the architectural elevations of Advanced Collision Repair. ENGINEERING ITEMS I. Final Acceptance Project No. 2017- 19 Motion to approve the final acceptance of the Arbor Lakes Business Park Phase 2 Area Street and Utility Project No. 2017- 19 completed by C. S. McCrossan Construction Co. subject to the warranty provisions of the contract and statutory law. J. Arbor Lakes Corporate Center Project No. 2019- 04 Change Maple Grove City Council Minutes August 3, 2020 Page 4 Order No. 1 Motion to approve Change Order No. 1 to The Arbor Lakes Corporate Center Street and Utility Project No. 2019- 04 in the amount of$ 3, 671. 25. K. South Prominence Proiect No. 2020- 06 Change Order No. 1 Motion to approve Change Order No. 1 to The South Prominence Utility and Street Improvements Project No. 2020- 06 in the amount of$ 23, 885. 00 and extending Completion Date No. 1 to August 14, 2020. L. Fernbrook Lane/ Territorial Road Proiect No. 20- 19 - Resolution No. 20- 104 Motion to adopt Resolution No. 20- 104 establishing Fernbrook Lane/ Territorial Road Project No. 20- 19, ordering feasibility report, and ordering plans and specifications. M. Accept Resip-nation of Dan VoQtman from the Lake Qualitv Commission This item was removed by Councilmember Jaeger for discussion. N. Territorial Greens East Proiect No. 19- 08 Developer' s Agreement - Resolution No. 20- 106 Motion to adopt Resolution No. 20- 106 approving Developer' s Agreement for Territorial Greens East Area Street and Utility Project No. 19- 08, subject to final review by the City Attorney and Director of Public Works. O. Sureties Motion to approve the surety actions as identified on the Council Action Form. ADMINISTRATIVE ITEMS P. 2020 Wildlife Management Plan Motion to approve the 2020 Wildlife Management Plan. Maple Grove City Council Minutes August 3, 2020 Page S Q. Set Date for Road Reconstruction Bond Sale - Resolution No. 20- 100 Motion to adopt Resolution No. 20- 100 For the Competitive Negotiated Sale of $ 10, 765, 000 General Obligation Road Reconstruction, Series 2020A. R. Close the 2010A Debt Service Fund to 2019B Debt Service Fund Motion to close the 2010A Road Reconstruction Bonds Debt Service Fund to the 2019B Road Reconstruction Refunding Bonds Debt Service Fund. S. Close the 2013B Debt Service Fund to the Buildinv-/Equipment Replacement Fund Motion to close the 2013B Capital Improvement Plan Refunding Bonds Debt Service Fund to the Building/ Equipment Replacement Fund. T. Transfers for the Lone Term Development Plan - Resolution No. 20- 101 Motion to adopt Resolution No. 20- 101 approving the 2020 transfers for the Long Term Development Plan. CLAIMS U. Motion to approve the claims as listed: City Checks: $ 5, 089, 289. 04 Purchasing Card: $ 0 Electronic Payments: $ 1, 774. 73 Motion by Councilmember Leith, seconded by Councilmember Barnett, to approve the Consent Items as amended, removing item 3M ( Accept Resignation of Dan Vogtman from the Lake Quality Commission). Upon call of the motion by Mayor Steffenson, there were five ayes and no Maple Grove City Council Minutes August 3, 2020 Page 6 nays. Motion carried. Consideration The following items were pulled from the Consent Agenda. of Items Regarding Item 3M ( Accept Resignation of Dan Vogtman from Pulled from the Lake Quality Commission), Councilmember Jaeger thanked the Agenda Dan Vogtman for his five years of dedicated volunteer service on the Lake Quality Commission. Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to accept the resignation of Dan Vogtman from the Lake Quality Commission. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Special Business Open Forum Mayor Steffenson reviewed emails he received from Tim Munoz, 9367 Brockton Ct N, asking for COVID information as it relates to Maple Grove ( i. e. number of COVID tests completed, number of positive tests, and number of deaths); and Joanne Sathre, no address provided, regarding being non- supportive of face masks in Maple Gove, into the record. Update on Fire Chief/ Emergency Management Director Bush provided the COVID- 19 Council with an update on the city' s response to COVID- 19. He stated the State of Minnesota was now five months into the Response pandemic crisis and the governor was working on a way to continue to reopen the state' s economy safely. He reported the governor recently passed an executive order that requires face coverings to be worn when in public settings. He indicated Minnesota could still be in the first wave of the pandemic, noting the positive test rate was approximately 5. 5%. He commented the most susceptible to this disease remained the elderly and those with underlying health conditions. He reviewed the number of new cases in Hennepin County. He stated it was his hope COVID- 19 would continue through the fall with small peaks until it has run its course. He discussed the formula that was in place to assist in getting kids back to school. He reported this formula allows counties to make adjustments and prepare for in school learning if their COVID- 19 cases are on the decline. Maple Grove City Council Minutes August 3, 2020 Page 7 Assistant City Engineer Hale discussed the 7: 30 p. m. public Public improvements need for the Territorial Greens project. He explained the project included local streets, water, sanitary Hearing sewer, storm sewer and public utilities. He indicated the total Territorial project costs were just over $ 4 million. Staff commented on the proposed assessment rates and recommended approval of the Greens improvements. Project No. 19- 08 Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to open the public hearing. Upon Resolution No. call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. 20- 105 Mayor Steffenson opened the public hearing at 7: 45 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Jaeger, seconded by Councilmember Barnett, to close the public hearing at 7: 46 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Leith, seconded by Councilmember Hanson, to approve adopting Resolution No. 20- 105 ordering Territorial Greens Project No. 19- 08, ordering plans and specifications, approving plans and specifications, and authorizing advertisement for bids. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. 7: 30 p. m. Assistant City Engineer Hale requested the Council consider an Public easement vacation along the Tucker Ridge plat. He noted this was an administrative easement that would provide drainage Hearing and utility easements for the three lots on the lot lines. Easement Motion by Councilmember Jaeger, seconded by Vacation Upon Councilmember Leith, to open the public hearing. call of the motion by Mayor Steffenson, there were five ayes Resolution No. and no nays. Motion carried. 20- 102 Mayor Steffenson opened the public hearing at 7: 47 p. m. and asked if anyone would like to address this issue. Maple Grove City Council Minutes August 3, 2020 Page 8 No public testimony was offered. Motion by Councilmember Leith, seconded by Councilmember Hanson, to close the public hearing at 7: 48 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Hanson, seconded by Mayor Steffenson, to approve adopting Resolution No. 20- 102 vacating certain easements located in the City of Maple Grove, County of Hennepin, State of Minnesota. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. 7. 30 p. m. Assistant City Engineer Hale requested the Council consider an Public easement vacation along old Bass Lake Road at Troy Lane/ County Road 101. He explained this parcel was a remnant Hearing He left as right- of-way from the Havenwood Development. Easement discussed how the parcel would be separated after the easement vacation and recommended approval from the Council. Variance Motion by Councilmember Jaeger, seconded by Resolution No. Upon Councilmember Barnett, to open the public hearing. 20- 103 call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 7: 49 p. m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Barnett, seconded by Councilmember Hanson, to close the public hearing at 7: 50 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Barnett, seconded by Councilmember Hanson, to approve adopting Resolution No. 20- 103 vacating certain right- of-way located in the City of Maple Grove, County of Hennepin, State of Minnesota. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community Maple Grove City Council Minutes August 3, 2020 Page 9 Development Items Variance Planning Manager Vickerman reported the seeks applicant is requesting variances in order to build an attached garage on a 6240 Larch two- family house located at 6240 Larch Lane. Each side of the Lane North two- family house has an existing one- car garage. Staff reported there are two variances with this proposal: 1. A setback variance of two feet along 62" d Avenue North. The standard setback is 15 feet. The applicant is proposing a setback of 13 feet. 2. The size of the new garage and the existing garage is proposed to be 765 square feet and code limits garages in the R3 zoning district to 700 square feet. Mr. Vickerman commented further on the variance request and reported the Planning Commission recommended approval of the variances. He reported the Planning Commission recommended the 700 square foot garage limit in the R3 zoning district be reconsidered. Councilmember Leith explained when he drove through the neighborhood it appears that all of the neighbors have two- car garages. He agreed with the Planning Commission that the 700 square foot limit should be reevaluated. Motion by Councilmember by Leith, seconded Councilmember Jaeger, to approve directing the City Attorney to draft Resolution approving the Variance 6240 Larch Lane, subject to: 1. The applicant addressing to the satisfaction of the City any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated July 20, 2020 b. The Water Resources Engineer dated July 1, 2020 The applicant shall acknowledge that Park Dedication requirements are based on staff review and Maple Grove City Council Minutes August 3, 2020 Page 10 recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Variance Planning Manager Vickerman stated the applicant is requesting a 2. 1 foot variance to the existing 40 foot shoreland setback for 6995 Magda the purpose of constructing a porch and deck off the back of the Drive house. The property is located on the far northeast side of Eagle Lake with access to Magda Drive. A previous owner received a variance approval in 2006 which reduced the shoreland setback from the standard 75 feet to 40 feet, ultimately creating a new buildablelot. Staff commented further on the proposed porch and deck and reported the Planning Commission recommended approval of the requested variance. Councilmember Jaeger stated she supported the proposed variance request. Councilmember Leith asked if the home had been built different in a different location than the original plans. Planning Manager Vickerman reported this was the case and stated this was the reason a variance was necessary. Motion by Councilmember byJaeger, seconded Councilmember Hanson, to approve directing the City Attorney to draft a Resolution approving the Variance 6995 Magda Drive, subject to: 1. The applicant addressing to the satisfaction of the City any remaining applicable comments contained in the memorandum from: a. The Water Resources Engineer dated June 2, 2020 The applicant shall acknowledge that Park Dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent Board Action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were Maple Grove City Council Minutes August 3, 2020 Page 11 five ayes and no nays. Motion carried. Report On Community and Economic Development Director Hogeboom Upcoming updated the Council regarding the following: Community The EDA would be meeting after the City Council meeting. and Economic Development It was noted the city would begin enforcing the sign Items ordinance throughout the community. A housing study would kickoff and would commence for the next two to three months. The study would examine the condition of the city' s housing market. Report on Director of Public Works/ City Engineer Ashfeld updated the Council regarding the following: Upcoming Engineering Staff provided an update on the work that continues along I- Items 94. It was noted the east bound ramp off of Weaver Lake Road would be closing on Thursday, August 611 Maple Grove Parkway had reopened. Work on the noise wall on I- 494 would begin in September. Heidi Nelson, Ms. Nelson explained that the Council has her Monday report if City there are any questions. She explained in person absentee Administrator voting would begin on Tuesday, August 4th. She stated polls open on Tuesday, August 11 th for the Primary Election. It was noted filing was now open for the City Council and would close on Tuesday, August 11 th. She reported the prayer breakfast scheduled for September 22° d has been canceled. Adjourn to Mayor Steffenson adjourned the City Council meeting to the EDA Meeting at 8: 08 p. m. EDA Meeting Reconvene to Mayor Steffenson reconvened the regular City Council meeting Regular at 8: 23 p. m. Meeting Items Added Councilmember Barnett reported CROSS Services has Maple to the Agenda Grove and neighboring communities to help with their backpack drive. She explained she could pick up back packs and school supplies from porches if residents were willing to make a donation. She indicated she would be at the Look Out on Maple Grove City Council Minutes August 3, 2020 Page 12 Saturday, August 8th from 11: 00 a.m. to 2: 00 p.m. She stated school supplies were still needed even though we don' t know what school looks like for this fall at this time. Councilmember Jaeger stated the Farmer' s Market has been doing well. She encouraged residents to consider joining their neighborhood watch. Councilmember Jaeger invited residents to consider joining the 55 and Forward Program through the Park Board. Councilmember Jaeger explained the Historical Society met last month outdoors and had a nice turnout. She reported this group would meet next on Sunday, August 9th at the Historical Society. Councilmember Jaeger reported a longevity expo would be held on Saturday, August 81h. She noted the admission would be free of charge. Adjournment Motion by Councilmember Jaeger, seconded by Councilmember Hanson, to adjourn to the regular City Council meeting on August 17, 2020 at 7: 30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 8: 29 p.m. by Mayor Steffenson. Respectfully submitted, P` Heidi Nelson City Administrator