City Council

Maple Grove City Council Meeting Meeting Minutes November 16, 2020 Call to Order Pursuant to call and notice thereof, a Regular Meeting of the Maple Grove City Council was held at 7: 30 p.m. on November 16, 2020 at the Maple Grove Government Safety Facility, Hennepin Center/ Public County, Minnesota and online via WebEx. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Karen Jaeger, Phil Leith, and Kristy Barnett. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Peter Vickerman, Planning Manager; Ken Ashfeld, Public Works Director/ City Engineer; Tim Bush, Fire Chief; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7: 30 p. m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/ or deletions to Deletions to the Consent Agenda to which Heidi Nelson stated the following: the Agenda Item Amended to the Agenda None Item Amended to the Consent Agenda None Item Added to the Consent Agenda for Discussion 3S. Rice Lake Draw Down Item Removed from the Consent Agenda for Discussion 3F. Authorization to Recruit for Police Captain 3P. Donation from Wal- Mart Consent Items The following Consent Items were presented for Council' s approval: MINUTES Maple Grove City Council Minutes November 16, 2020 Page 2 A. Regular Meeting —November 2, 2020 B. Council Work Session — November 2, 2020 PERSONNEL ITEMS C. Part- time Secretary Motion to approve the hiring of Megan Pavek to the position of Part- time Secretary in the Community & Economic Department at an annual salary of $23, 761. 92 effective on Nov. 17, 2020, subject to a 12- month probationary period. All required screenings and background checks have been successfully completed. D. Administrative Secretary Motion to approve the hiring of Allison Schonning to the position of Administrative Secretary in the Public Works Department at an annual salary of $54, 367. 04 effective on Nov. 17, 2020, subject to a 12- month probationary period. All required screenings and background checks have been successfully completed. E. Combination Inspector — Electrical/ Buildiniz Motion to approve the hiring of Matthew Slind to the position of Combination Inspector- Electrical/ Building Department at an annual salary of $73, 511. 36 effective on Nov. 17, 2020, subject to a 12- month probationary period. All required screenings and background checks have been successfully completed. F. Authorization to Recruit for Police Captain This item was removed by Councilmember Leith for discussion. G. Recruitment Approval for Police Sergeant Motion to authorize staff to fill Police Sergeant position and subsequent positions in the Police Department due to the resignation of Tanya Petz effective Nov. 9, 2020. H. Police Officer Appointment Motion to approve the hiring of Cameron Beman to the position of Police Officer ( 2020 Contract Wage Schedule; salary step $ 79, 516. 32 Maple Grove City Council Minutes November 16, 2020 Page 3 annually), effective on December 1, 2020, subject to a 12- month probationary period. All required screenings and background checks have been successfully completed. I. Police Officer Appointment Motion to approve the hiring of Thomas Stolee to the position of Police Officer ( 2020 Contract Wage Schedule; starting salary step of 59, 639. 84 annually), effective on December 1, 2020, subject to a 12- month probationary period. All required screenings and background checks have been successfully completed. J. Police Officer Appointment Motion to approve the hiring of Samuel Ortman to the position of Police Officer ( 2020 Contract Wage Schedule; PO 06M salary step of 61, 110. 40 annually), effective on December 1, 2020, subject to a 12- month probationary period. All required screenings and background checks have been successfully completed. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS No items to present. ENGINEERING ITEMS K. Final Acceptance Project No. 2015- 07 Motion to approve the final acceptance of the Southwest Crossroads Area Turn Lanes Project No. 2015- 07 completed by New Look Contracting, Inc. subject to the warranty provisions of the contract and statutory law. L. Minnesota Health Village Project No. 2019- 21 Change Order No. 1 Motion to approve Change Order No. 1 to The Minnesota Health Village Utility and Street Improvement Project No. 2019- 21 in the amount of $124, 907. 28. M. Ranchview Water Tower Maintenance Project No. 20- 13 - Resolution No. 20- 165 Motion to adopt Resolution No. 20- 165 accepting the bid for Ranchview Water tower Project No. 20- 13 and awarding to J. R. Stelzer Co. at a Maple Grove City Council Minutes November 16, 2020 Page 4 contract amount of $1, 198, 165. 00. N. Approval of 2020- 2021 Snowmobile Trail Agreement and location of Snowmobile Trail - Resolution No. 20- 164 Motion to adopt Resolution No. 20- 164 approving the location of the snowmobile trail for 2020- 2021 and approving the Snowmobile Trail Agreement for the 2020- 2021 snowmobile season. O. Sureties Motion to approve the surety actions as identified on the Council Action Form. ADMINISTRATIVE ITEMS P. Donation from Wal- Mart This item was removed by Councilmember Jaeger for discussion. Q. North Memorial Health Care Staging of Ambulance Crew at Maple Grove Fire Station 1 Motion to authorize a 1- year lease agreement with North Memorial Health Care for the period December 1, 2020 through November 30, 2021 for a monthly fee of $400. 00. Motion to authorized City Mayor Mark Steffenson and City Clerk Amy Died to sign lease agreement on behalf of the City of Maple Grove. CLAIMS R. Motion to approve the claims as listed: City Checks: $ 2, 125, 867. 49 Purchasing Card: $ 0 Electronic Payments: $ 366. 80 Motion by Councilmember Leith, seconded by Councilmember Hanson, to approve the Consent Items as amended, removing item 3F ( Authorization to Recruit for Police Captain) and 3P ( Donation Maple Grove City Council Minutes November 16, 2020 Page 5 from Wal- Mart). Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration The following items were pulled from the Consent Agenda. of Items Regarding Item 3F ( Authorization to Recruit for Police Captain), Pulled from Councilmember Leith discussed the conversation the Council had the Agenda regarding the structure of the police department at a previous worksession meeting. He recalled that when Captain Terlinden retired another discussion would be held regarding future Police Captains and the police department structure. He recommended this item be tabled to a future worksession meeting. Motion by Councilmember Leith, seconded by Councilmember Hanson, to table action on this item to a future City Council Worksession meeting. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3P ( Donation from Wal- Mart), Councilmember Jaeger thanked Wal- Mart for their generous donation to the city for fire prevention programs. Motion by Councilmember Jaeger, seconded by Mayor Steffenson, to accept the donation of $ 1500 from Wal- Mart for Various Fire Prevention Programs. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Regarding Item 3 S ( Rice Lake Draw Down), Councilmember Jaeger stated at the last Council meeting the draw down of Rice Lake was approved. She explained since that time, the DNR has stopped this action because an endangered blandings turtle was found in the lake. Special Business Open Forum There were no open forum issues brought before the Council at this meeting. Recognition of Fire Chief Bush reported the Maple Grove Fire Department has been participating in a poster contest for many years. He discussed the Fire approach the city takes with the Osseo Area School District. He Prevention explained fire safety education is provided to elementary and middle Poster Contest school students with age specific delivery. He commented on the poster Winner contest that was conducted each year for area 4th graders. He noted the 2019 theme was Plan and Practice Your Escape. He recognized Maple Maple Grove City Council Minutes November 16, 2020 Page 6 Grove' s 2019 Grand Prize winner, Cruz Urbina, of the fire prevention poster contest. He explained Cruz was not able to attend the meeting due to COVID- 19, but was able to visit Fire Station No. 3. COVID- 19 Fire Chief Bush provided the Council with an update on how the City of Maple Grove was responding to COVID- 19. He explained there has Update been a marked increase in cases and testing. He reported Maple Grove had 1, 995 confirmed cases and 31 deaths. He discussed how COVID was spreading in Europe and it was his hope that like Europe, the United States' numbers would spike and come down rapidly. He indicated the positive test rate in Minnesota was on the rise, but the fatality rate continues to decline. He anticipated Governor Walz may put more restrictions in place in the coming weeks to slow the spread of COVID- 19. He commented on how the cold and flu season was impacting the pandemic, noting it was possible for people to test positive for both viruses. Community Development Items Report On Community and Economic Development Director Hogeboom updated Upcoming the Council regarding the following: Community • The new COVID- 19 restrictions for bars and restaurants was and Economic discussed. Development Items • The Great Greek opened for business today on Main Street in the former Pieology location. The Hennepin County Business Recovery Program was working to promote local businesses and the Grove Shopping Center received a feature. CROSS sent its thanks to the Maple Grove City Council for the assistance that was provided through CARES Act dollars. The Planning Commission will meet next on Monday, November 301h at 7: 00 p.m. where the group will be reviewing Avery Park, MHV multi -family an apartment building near the Maple Grove Hospital and Bottineau Ridge phase III 50-unit apartment building. Report on Director of Public Works/ City Engineer Ashfeld updated the Council regarding the following: Upcoming Maple Grove City Council Minutes November 16, 2020 Page 7 Engineering • The I- 94 project has wrapped up for the year and construction will Items begin again next spring on the westbound lanes. The bituminous plants would be closing next week and all asphalt projects in the city would be finished this week. Heidi Nelson, Ms. Nelson explained that the Council has her Monday report if there City are any questions. She reported the 7`h Annual Community Forum on Administrator Race would be held virtually on Wednesday, November 181h Items Added Councilmember Jaeger encouraged seniors to contact the Maple Grove to the Agenda Fire Department if they need assistance checking their smoke detectors. Councilmember Jaeger reported on November 301h the Maynard' s Restaurant in Rogers would be donating 100% of their proceeds to CROSS. Councilmember Jaeger stated The Lookout would be offering a special turkey dinner for takeout on Thanksgiving Day. She noted they would also be serving Thanksgiving dinner. Councilmember Jaeger explained the historical society did not meet in November. Councilmember Jaeger indicated the farmers market would meet next on Thursday, November 19`' from 3: 00 p. m. to 6: 00 p. m. in the old Forever 21 building. Councilmember Jaeger reported Age Friendly Maple Grove would be meeting virtually on Friday, November 20`1' from 8: 30 a.m. to 10: 00 a. m. Councilmember Jaeger stated the Rotary Gala would be held Saturday, November 21 s` and bidding began today. She encouraged residents to consider participating in this online fundraising event to support the community. Councilmember Jaeger indicated Pearl Harbor Day was Monday, December 71h Councilmember Jaeger encouraged residents to wear their masks and to stay socially distanced through the holidays in order to slow the spread of this virus. Councilmember Leith discussed the baskets of treats that were delivered Maple Grove City Council Minutes November 16, 2020 Page 8 by the Lions Club to the Maple Grove Fire Stations and Police Department. He thanked the first responders for their dedicated service to the community. Mayor Steffenson congratulated Councilmember Hanson and Councilmember Barnett for being reelected to the City Council. Adjournment Motion by Mayor Steffenson, seconded by Councilmember Barnett, to adjourn to the regular City Council meeting on December 7, 2020 at 7: 30 p. m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 7: 58 p. m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator