City Council

Maple Grove City Council Meeting minutes December 16, 2024 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on December 16, 2024 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Judy Hanson, Kristy Barnett, Kristy Janigo, and Rachelle Johnson. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Jesse Corrow, City Planner; Chris LaBounty, Public Works/Engineering Director; Chuck Stifter, Parks and Recreation Director; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Additions or Mayor Steffenson asked if there were any additions and/or deletions to the deletions to the consent agenda to which Heidi Nelson stated agenda the following: Item amended to the agenda None Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion None Consent items The following consent items were presented for Council’s approval: Maple Grove City Council Minutes December 16, 2024 Page 2 MINUTES A. City Council closed session meeting – December 2, 2024 B. Regular meeting – December 2, 2024 C. City Council closed session meeting – December 11, 2024 HUMAN RESOURCES ITEMS D. Amendment to the City Administrator's employment agreement Motion to adopt an amendment to the City Administrator’s employment agreement effective the date of the meeting. E. Approval of 2025 non-union pay plan Motion to approve the proposed 2025 non-union pay plan as recommended by staff. F. Appointment of probationary paid-on-call firefighter Motion to approve the hiring of the following apprentice firefighter to the position of probationary paid on-call firefighters effective January 1, 2025, subject to an 18-month probationary period. Noah Bourgeois: Station 1 G. Approval of police commander tentative agreement Motion to authorize the approval of the tentative labor agreement with the Police Commanders – LELS and authorize staff to execute the final agreement. H. Approval of police officer tentative agreement Motion to authorize the approval of the tentative labor agreement with the Police Officers LELS and authorize staff to execute the final agreement. I. Approval of police support staff tentative agreement Maple Grove City Council Minutes December 16, 2024 Page 3 Motion to authorize the approval of the tentative labor agreement with the police department support staff – LELS and authorize staff to execute the final agreement. J. Approval of public works tentative agreement Motion to authorize the approval of the tentative labor agreement with public works-IUOE Local No. 49 and authorize staff to execute the final agreement. K. Approval of police sergeant tentative agreement Motion to authorize the approval of the tentative labor agreement with the Police Sergeants LELS and authorize staff to execute the final agreement. L. Recruitment approval for customer service representative Motion to authorize staff to begin recruitment for the customer service representative position in the administration department due to the resignation of Patricia Anderson, which was accepted with an effective date of January 24, 2025. M. Recruitment approval for lead water and sewer Motion to authorize staff to begin recruitment for the lead water and sewer position in the public works department due to the resignation of Joe Pavey, which was accepted with an effective date of December 6, 2024. N. Recruitment for network technician Motion to authorize staff to begin recruitment for the network technician position in the information technology department due to the resignation of Tim Chang, which was accepted with an effective date of December 31, 2024. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS O. Building inspection services between the cities of Maple Grove and Minnetonka Maple Grove City Council Minutes December 16, 2024 Page 4 Motion to authorize the city administrator to enter into a contract for building inspection services with the City of Minnetonka for a period not to extend beyond January 31, 2025. P. Heartland Dental planned unit development stage plan, preliminary and final plat - Resolution No. 24-163 Motion to adopt Resolution No. 24-163 approving the Heartland Dental planned unit development stage plan, preliminary and final plat. Q. Revocation of rental license at 7680 Berkshire Way North - Resolution No. 24-167 Motion to approve Resolution No. 24-167 authorizing the Director of Community and Economic Development to revoke the rental license for 7680 Berkshire Way North. R. Elevate Hennepin County program Motion to authorize Elevate Hennepin Multi-Jurisdictional agreement 2025-2026. S. Life Time Fitness Maple Grove planned unit development concept stage plan, preliminary and final plat - Resolution No. 24-164 Motion to adopt Resolution No. 24-164 approving the Life Time Fitness Maple Grove planned unit development concept stage plan, preliminary and final plat. ENGINEERING AND PUBLIC WORKS ITEMS T. 2025 Pond Maintenance Project No. 24-11 Accepting bid and awarding contract Resolution No. 24-161 Motion to adopt Resolution No. 24-161 accepting bids for 2025 Pond Maintenance Project No. 24-11 and awarding the contract to Valdes Lawn Care & Snow Removal, LLC of Lake Elmo, Minnesota. Maple Grove City Council Minutes December 16, 2024 Page 5 U. 2025 Street Reconstruction Program Resolution Nos. 24- 170, 24-171, 24-172 Motion to adopt Resolution No. 24-170 establishing Donahue North Area Street Reconstruction Project No. 25-01, ordering feasibility report, receiving feasibility report, establishing hearing, declaring costs to be assessed, ordering preparation of assessment roll, and ordering special assessment hearing. Motion to adopt Resolution No. 24-171 establishing Nottingham Area Street Reconstruction Project No. 25-02, ordering feasibility report, receiving feasibility report, establishing hearing, declaring costs to be assessed, ordering preparation of assessment roll, and ordering special assessment hearing. Motion to adopt Resolution No. 24-172 establishing The Commons and Waldon Shores Area Street Reconstruction Project No. 25-03, ordering feasibility report, receiving feasibility report, establishing hearing, declaring costs to be assessed, ordering preparation of assessment roll, and ordering special assessment hearing. V. Copper Marsh and Hidden Meadows Area Street Rehabilitation Project No. 23-02 Final acceptance Motion to approve the final acceptance of the Copper Marsh & Hidden Meadows Area Street Rehabilitation Project No. 23-02 completed by GMH Asphalt Corporation subject to the warranty provisions of the contract and statutory law. W. Emergency generator maintenance agreement Motion to approve the Cummins Inc. planned maintenance agreement for $308,865.69 between Cummins Inc. and the City of Maple Grove for a period of five years and a total of 22 generators. X. Maple Grove Pkwy and CSAH 81 Project No. 24-13 Establish project, authorize ad for bids, approve agreement Resolution No. 24-169 Maple Grove City Council Minutes December 16, 2024 Page 6 Motion to adopt Resolution No. 24-169 establishing Maple Grove Pkwy and CSAH 81 Improvements Project No. 24-13, ordering plans and specs, approving plans and specs, ordering the project, authorizing advertisement for bids, and approving cooperative agreement PW 36-24-24 between the City of Maple Grove and County of Hennepin subject to final review by the city attorney and director of public works and engineering. Y. Maple Grove Transit 2025 operating budget and capital improvement program Motion for the mayor and City Council to approve the Maple Grove Transit 2025 operating budget and capital improvement program. Z. Ordinance amendments Ordinance No. 24-23 Ordinance No. 24-24 Motion to adopt Ordinance No. 24-23 amending Maple Grove City Code by modifying water meter requirements, adding requirements for rain detection devices for automatic lawn sprinklers, adding penalties for failing to comply with water restrictions or emergency water conservation measures, and providing the maintenance responsibilities of the service pipe to the public sewer main. Motion to adopt Ordinance No. 24-24 amending Maple Grove City Code regarding provision of an administrative exemption to construction activities restrictions, penalties for littering, and administrative exemptions to parking restrictions. Motion to adopt Summary Ordinance No. 24-23 to reduce publication costs. Motion to adopt Summary Ordinance No. 24-24 to reduce publication costs. AA. Osseo School District New Elementary School Project No. 24-22 Project establishment Resolution No. 24-158 Motion to adopt Resolution No. 24-158 establishing Osseo Maple Grove City Council Minutes December 16, 2024 Page 7 School District New Elementary School Project No. 24-22, ordering and receiving feasibility report, ordering plans and specifications, and ordering public hearing. BB. PFAS class action settlement with Tyco and BASF Resolution No. 24-159 Motion to adopt Resolution No. 24-159 authorizing staff to prepare and submit claim forms as required for the city to recover funds as a part of the class action settlement with Tyco and BASF. CC. Rush Creek Stream Restoration Project No. 23-06 Cooperative agreement with Elm Creek Watershed Management Commission Motion to approve the cooperative agreement with the Elm Creek Watershed Management Commission for the Rush Creek Stream Restoration, part of Project No. 23-06, and authorize its execution by the mayor and city clerk. DD. Verizon Wireless site agreement Fire Station No. 5 Resolution No. 24-160 Motion to adopt Resolution No. 24-160 approving a site lease agreement with Verizon Wireless for construction of a new telecommunications tower on Fire Station No. 5 property. EE. Sureties - 12-16-24 Motion to approve the surety actions. ADMINISTRATIVE ITEMS FF. 2025 Local Board of Appeal and Equalization meeting date Motion to approve the Local Board of Appeal and Equalization meeting on Tuesday, April 22, 2025, at 7 p.m. and the reconvene meeting date (if required) of Tuesday, May 6, 2025, at 7 p.m. All Local Board proceedings will occur in the Council Chambers. Maple Grove City Council Minutes December 16, 2024 Page 8 GG. Acting City Administrator December 24-30, 2024 Motion to approve Community and Economic Development Director Joe Hogeboom as acting city administrator effective Tuesday, December 24, through Monday, December 30, 2024. HH. City office hours for Christmas holiday Motion to close City of Maple Grove offices at noon on Tuesday, December 24, 2024, for nonunion employees. II. Adopt fourth supplemental indenture of trust for Eagle Ridge Apartments Project - Resolution No. 24-168 Motion to adopt resolution No. 24-168, a resolution providing for the fourth supplemental indenture of trust related to multifamily housing revenue refunding bonds (Eagle Ridge Apartments Project), series 2013, and authorizing the execution of documents related thereto. JJ. Approve transfers from the Road Reconstruction Fund to the Road Reconstruction Debt Service Funds Motion to transfer $334,000 from the Road Reconstruction Fund to the 2012A Road Reconstruction Debt Service Fund for the city’s share of debt service in 2023. Motion to transfer $113,000 from the Road Reconstruction Fund to the 2014A Road Reconstruction Debt Service Fund for the city’s share of debt service in 2023. Motion to transfer $276,000 from the Road Reconstruction Fund to the 2014B Road Reconstruction Debt Service Fund for the city’s share of debt service in 2023. Motion to transfer $192,000 from the Road Reconstruction Fund to the 2015A Road Reconstruction Debt Service Fund for the city’s share of debt service in 2023. Motion to transfer $405,000 from the Road Reconstruction Fund to the 2016A Road Reconstruction Debt Service Fund for Maple Grove City Council Minutes December 16, 2024 Page 9 the city’s share of debt service in 2023. Motion to transfer $368,000 from the Road Reconstruction Fund to the 2017A Road Reconstruction Debt Service Fund for the city’s share of debt service in 2023. Motion to transfer $263,000 from the Road Reconstruction Fund to the 2018A Road Reconstruction Debt Service Fund for the city’s share of debt service in 2023. Motion to transfer $363,000 from the Road Reconstruction Fund to the 2019A Road Reconstruction Debt Service Fund for the city’s share of debt service in 2023. Motion to transfer $130,000 from the Road Reconstruction Fund to the 2019B Road Reconstruction Debt Service Fund for the city’s share of debt service in 2023. Motion to transfer $469,000 from the Road Reconstruction Fund to the 2020A Road Reconstruction Debt Service Fund for the city’s share of debt service in 2023. Motion to transfer $565,000 from the Road Reconstruction Fund to the 2022A Road Reconstruction Debt Service Fund for the city’s share of debt service in 2023. KK. Approve Ordinance No. 24-25 adopting the 2025 Fee Schedule and authorizing publication of the ordinance summary Motion to approve Ordinance No. 24-25 adopting the 2025 Fee Schedule and authorizing publication of the ordinance summary. LL. Approve claims Motion to approve claims totaling $ 3,254,742.25. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to approve the consent items as presented. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Maple Grove City Council Minutes December 16, 2024 Page 10 Consideration of None items pulled from the agenda Special business Open forum Bob Howington, 9115 Archer Lane N, discussed the plans for the Open Door Church to build a sacred settlement on church property. He focused on one of the policies within this settlement noting it would not be a sober community, but rather would be focused on healing from chronic homelessness which was largely a result of addiction and or mental illness. He reported Pastor Rose Larson has stated this would not be a sober community. He reported legal substances would be allowed in the settlement, both alcohol and marijuana, which were mind altering. He noted the church will not require those within the settlement to abstain from using substances that were hoping to break addictions. He indicated this a non-sober community was very concerning to him because it would bring further harm to the residents they claim they want to help. He reported Minnesota schools do not allow marijuana and alcohol on any property and the Church of the Open Doors hosts two schools on their property, one being a charter school that receives state funding. He recommended the sacred settlement not be built in the middle of an established neighborhood and on a church campus with established schools. He believed this plan was very damaging to the neighborhood, community, the church, the City of Maple Grove and the homeless individuals the church claims they want to help. He understood options were limited for homeless individuals, but he recommended the city step in to stop this from moving forward in Maple Grove. He thanked the City Council for their time and consideration. Linda Howington, 9115 Archer Lane N, reported the neighbors were led to believe the sacred settlement was a program that would help those in recovery, but she has since learned that the settlement would not be a sober community. She did not believe this would be safe and she feared how this settlement would burden the city. Recognition of Mayor Steffenson recognized Councilmember Hanson and service for thanked her for her nine years of dedicated service to the City Maple Grove City Council Minutes December 16, 2024 Page 11 Councilmember of Maple Grove. He presented Councilmember Hanson with a Judy Hanson plaque and a round of applause was offered by all in attendance. Councilmember Janigo explained she first met Councilmember Hanson in 2017 when serving on the Arbor Committee. She reported Councilmember Hanson made an impression on her after working in the woods for hours removing buckthorn in the forest preservation area off of Vicksburg Lane. She thanked Councilmember Hanson for her deep ties to the community and for finding the time to be present for the city. She appreciated the thoughtful way Councilmember Hanson approaches matters and thanked her for her insightful questions. She discussed the special bond Councilmember Hanson had with the Police and Fire Departments. She appreciated how Councilmember Hanson has supported Maria’s Voice and those who have suffered from domestic abuse. She explained she has learned a lot from Councilmember Hanson over the years and thanked her for her years of service to the city. Councilmember Barnett stated she first met Councilmember Hanson when campaigning for City Council. She explained she has enjoyed serving with Councilmember Hanson over the past eight years and she appreciated how well they had worked together. She thanked Councilmember Hanson for holding a joint going away party. She stated she was so pleased she was able to start and end her service on the City Council with Councilmember Hanson. Councilmember Johnson thanked Councilmember Hanson for challenging her to see things from a different angle and for being an old friend to her from the day they met. She appreciated how Councilmember Hanson made people feel seen, heard, and considered. She thanked Councilmember Hanson for her strong leadership, smart wit, and analytical thinking. She stated she would miss sitting next to Councilmember Hanson and thanked her for her nine years of dedicated service to the City of Maple Grove. Councilmember Hanson stated it has been her great privilege to serve this community as a Councilmember, along with long time Mayor Mark Steffenson and present and former Maple Grove City Council Minutes December 16, 2024 Page 12 Councilmembers. She explained it has been a high honor to serve under two exceptional city administrators, Al Madsen and Heidi Nelson and talented city personnel. She thanked the Planning Commissioners for making thoughtful recommendations to the City Council. She thanked the first- rate park team for the dedicated work they do on behalf of the community. She thanked the city administrative team for keeping this city fresh, current, and connected. She thanked CCX Media for covering and reporting on local news. She thanked Dave Jorgenson who live streams the city’s meetings. She thanked her colleagues, families, friends, and the residents of Maple Grove who she has proudly served. She then discussed the highlights that have occurred during her tenure on the City Council and thanked the community for entrusting her to serve the place she calls home. Mayor Steffenson thanked Councilmember Hanson for her dedication to the Special Olympics and explained Councilmember Hanson exemplifies what it means to serve. He stated he would miss having Councilmember Hanson on the City Council and wished her all the best in the future. Mayor Steffenson then recognized Dave Jorgenson and thanked him for his years of service capturing the city’s meetings for CCX Media. A round of applause was offered by all in attendance. City Administrator Nelson reported the Maple Grove Police Liquor violations Department conducted alcohol compliance checks on – Angel’s Liquor, November 6, 2024 and alcohol was served to a minor Portillo’s Hot Dogs, Cambria undercover/decoy at the following five businesses: Hotel, Courtyard by Marriott, and  Angel’s Liquors Residence Inn-  Portillo’s Hot Dogs Springhill Suites  Cambria Hotel  Residence Inn/Springhill Suites  Courtyard by Marriott City Administrator Nelson reported each of the five businesses received notice of the entitlement to a hearing on the alleged violation under Maple Grove Ordinance Code Section 4-24 and Minnesota Statutes Section 340A.415. The notice stated that in Maple Grove City Council Minutes December 16, 2024 Page 13 order to have such a hearing, written notice must be provided to the city and that if no notice is received, the matter shall be deemed non-contested and admitted. None of the five businesses gave notice requesting a hearing and no hearing is required. Consistent with the city’s practice, each license holder should be afforded the opportunity to speak on the issue of the imposition of any penalty and staff anticipates representatives from all five businesses will be present for questions/comments. Mayor Steffenson asked that the representative from Angel’s Liquor come forward at this time. He noted this was Angel’s Liquors third violation within a three-year time period. Angel Erickson, Angel’s Liquors, explained her employee paid no attention during the sale. She indicated her employee scanned the ID twice and then forced numbers through. She stated she could see on the video the ID was under 21 and there was no reason for what her employee did. She reported she trains her employees better than this and she did not know what else she could do. Nancy Siddall, Angel’s Liquors, stated the employees have changed since COVID and there was a lack of care and attention to detail. Ms. Erickson reported she has let employees go because they were stealing from her or not following protocol. She suggested the city have the employees at fault come before the city to speak to why they did not follow proper procedures. Councilmember Hanson indicated this has happened in the past. She appreciated Ms. Erickson’s comments, but noted this was the third violation in three years for this establishment, which was egregious because the employee did an override on the system when the ID did not allow for the purchase. Councilmember Janigo stated within the last licensing period, not a single employee from Angel’s Liquors attended the city sponsored alcohol compliance training. Ms. Erickson explained both she and Nancy attended. She Maple Grove City Council Minutes December 16, 2024 Page 14 noted Tiffany, who has been a long-term employee was unable to attend the night the training was offered. Councilmember Janigo recommended all staff members attend this training. She reported per city code, the next violation would mean a revocation of the liquor license. Ms. Erickson reported she was open to suggestions noting her employee had carded the individual and she now has the scanning system in place. She explained the employee who failed the compliance check was no longer working for her. Mayor Steffenson suggested if an ID is rejected that the point of sale system not allow for an override so the sale can continue. He stated this may mean the liquor store would miss out on several sales, but at least the establishment would still have their liquor license. Ms. Erickson thanked the Mayor for this suggestion. Councilmember Hanson stated 77 alcohol compliance checks were conducted by the city and five establishments failed. She explained the city cut Angel’s a break last time by only suspending the license for seven days, when ten days was allowed. She reported she supported a 10-day suspension for this offense. Motion by Councilmember Hanson, seconded by Councilmember Johnson, to direct the city attorney to prepare appropriate findings of fact and conclusion in support of the Council decision with regard to suspension of the off- sale intoxicating liquor license for ten consecutive days for a third violation within any three-year period and impose a civil penalty of up to $2,000 per violation for consideration at the next Council meeting for:  Angel’s Liquor, 7496 East Fish Lake Road. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson requested a representative from Portillo’s Maple Grove City Council Minutes December 16, 2024 Page 15 Hot Dogs come forward at this time. Derek Schmeidel, General Manager of Portillo’s, reported his employee looked at the vertical ID for 10 or 11 seconds. The employee may have been confused and asked her manager if an 18-year old could serve alcohol. The manager assured the employee that an 18-year old can serve alcohol. He explained the employee may have meant to ask, can an 18-year old be served alcohol. He stated the event was wrong and noted he lost a long-term team member from this event. He noted this employee has attended training and classes. He reported he now has scanners in place. Ric Ramirez, Portillo’s representative, reported he has three stores in the area and noted he was taking this violation extremely serious. He stated managers were now doing the pouring and the managers would not be making this same mistake again. He discussed how ID’s were now being scanned and if the ID does not go through the system, beer will not be sold. Mayor Steffenson stated this was what he has suggested in the past, that ID’s be scanned and that there is no override. Councilmember Hanson discussed how the scanners assist with cutting down on human error. She thanked Portillo’s for purchasing the scanning systems for their establishment. Councilmember Janigo thanked Portillo’s for sending a large number of employees to the city sponsored alcohol compliance training. Motion by Mayor Steffenson, seconded by Councilmember Hanson, to direct the city attorney to prepare appropriate findings of fact and conclusion in support of the decision to suspend the on-sale wine and 3.2% malt liquor license for at least five consecutive days for a second violation within any three-year period and impose a civil penalty of up to $2,000 per violation for consideration at the next Council meeting for:  Portillo’s Hot Dogs, 12251 Elm Creek Blvd N. Maple Grove City Council Minutes December 16, 2024 Page 16 Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson requested a representative from the Cambria Hotel come forward at this time. Roxanna de Paz, General Manager of Cambria Hotel, explained her employee has been removed from the bar and was now working at the front desk. She noted this has never happened to her. She discussed how she always encourages her employees to check ID’s and with this sale her employee didn’t even ask for an ID. She understood this was a serious mistake and there was no excuse for what happened. Motion by Councilmember Johnson, seconded by Councilmember Hanson, to direct the city attorney to prepare appropriate findings of fact and conclusion in support of the decision to suspend the on-sale intoxicating liquor/Sunday sale license for at least two consecutive days for a first violation within any three-year period and impose a civil penalty of up to $2,000 per violation for consideration at the next Council meeting for:  Cambria Hotel, 9655 Grove Circle N Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson requested a representative from the Courtyard by Marriott come forward at this time. Andrea Andrajack, Courtyard Marriot General Manager, explained she was taking this offense very seriously. She reported all of her staff was required to take the alcohol compliance training. She indicated she had a very experienced bartender who has been with her for 11 years that had to be let go because of this violation because she did not properly follow established policies and procedures. Councilmember Hanson indicated the bartender did not even ask for an ID. Ms. Andrajack stated this was the case, and Maple Grove City Council Minutes December 16, 2024 Page 17 noted the bartender knew her mistake immediately and was terminated. Motion by Councilmember Johnson, seconded by Councilmember Hanson, to direct the city attorney to prepare appropriate findings of fact and conclusion in support of the decision to suspend the on-sale intoxicating liquor/Sunday sale license for at least two consecutive days for a first violation within any three-year period and impose a civil penalty of up to $2,000 per violation for consideration at the next Council meeting for:  Courtyard by Marriott, 11871 Fountains Way. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson requested a representative from the Residence Inn/Springhill Suites come forward at this time. Sean Twedt, General Manager for Residence Inn/Springhill Suites, discussed the alcohol compliance measures that were in place and noted additional training has been offered to his employees. He commented a newer associate did not properly process the ID properly when the violation occurred. He indicated he was working to get scanners in place on the point of sale system. Councilmember Hanson encouraged the hotel to get a scanner system in place in order to eliminate human error. Mayor Steffenson agreed this would be a good investment for the hotel. Motion by Councilmember Janigo, seconded by Councilmember Barnett, to direct the city attorney to prepare appropriate findings of fact and conclusion in support of the decision to suspend the on-sale wine and 3.2% malt liquor license for at least two consecutive days for a first violation within any three-year period and impose a civil penalty of up to $2,000 per violation for consideration at the next Council meeting for: Maple Grove City Council Minutes December 16, 2024 Page 18  Residence Inn/Springhill Suites, 11655-11675 Arbor Lakes Pkwy N. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Public hearings Public hearing for City Administrator Nelson stated the notice of public hearing tax abatement was published in the November 21, 2024 Osseo Maple Grove for LTF Real Press for tax abatement for LTF Real Estate Company Inc. Estate Company under Minnesota Statutes, Sections 469.1812 through Inc. 469.1815, both inclusive (the “Act”) levied by the city on a portion of the real property situated in the city currently legally Resolution No. described as Outlot A, Minnesota Health Village 4th Addition, 24-173 according to the recorded plat thereof, Hennepin County, Minnesota which will be replatted as Outlot B, Minnesota Health Village 5th Addition (as further subdivided or replatted, the “Abatement Property”). The purpose of the proposed abatement is to facilitate relocating an existing fitness facility and assist in financing the acquisition, construction and betterment of approximately 115,000 square foot fitness facility in the city (“Phase I”) and other adjacent development in the future (“Phase II” and, together with Phase I, the “Project”). Motion by Councilmember Hanson, seconded by Councilmember Barnett, to continue the public hearing which was opened on December 2, 2024. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 8:27 p.m. and asked if anyone would like to address this issue. Stacie Kvilvang, Ehlers & Associates, explained following the public hearing, the City Council will consider an abatement resolution authorizing an abatement in an amount not to exceed $3,740,000 representing all or a portion of the city’s share of property taxes from the abatement property to be collected by the city over a maximum of 10 years for each phase of the project defined above. She provided the Council Maple Grove City Council Minutes December 16, 2024 Page 19 with further information on the proposed pay-as-you-go TIF note that was being pursued for the LTF development. The job creation requirements and terms of the TIF note were discussed in further detail with the Council. Following the public hearing, the City Council will also consider entering into an agreement with LTF Real Estate Company, Inc. (or an affiliated entity to be formed, the “Developer”) under which the city will provide the proceeds of the abatement to the developer in connection with construction of the project by the developer. It was noted a portion of the assistance will be a “business subsidy” under Minnesota Statues, Sections 116J.993 to 116J.995 (the “Business Subsidy Law”). Motion by Councilmember Hanson, seconded by Councilmember Johnson, to close the public hearing at 8:33 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Public hearing Public Works/Engineering Director LaBounty stated title work for the Maple Grove Community Center replat identified Maple Grove outstanding roadway easements established in the late 1990’s. Community Vacating these easements will simplify the future plat by Center easement removing preexisting encumbrances and allow for the vacation establishment of new drainage and utility easements. City staff notified affected property owners and private utility Vacation No. 24- companies and published the public hearing for the proposed 06 vacation in the Osseo-Maple Grove Press on November 28 and December 5. Lumen responded, confirming they have facilities Resolution No. within the area proposed to be vacated. Staff will work with 24-162 Lumen to address their concerns, as outlined in the resolution, before proceeding and recording of the easement vacation and may recommend new easements be recorded as part of this process. Following the opening and closing of the public hearing, it is recommended that council adopt the resolution vacating said roadway easements. Motion by Councilmember Johnson, seconded by Councilmember Barnett, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 8:35 p.m. and asked if anyone would like to address this issue. Maple Grove City Council Minutes December 16, 2024 Page 20 No public testimony was offered. Motion by Councilmember Barnett, seconded by Councilmember Hanson, to close the public hearing at 8:35 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to adopt Resolution No. 24-162 vacating certain easements located in the City of Maple Grove, County of Hennepin, State of Minnesota. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community and economic development items Maple Grove City Planner Corrow stated the applicant is requesting a Senior High conditional use permit for the purpose of constructing multiple School additions to the Maple Grove Senior High building to address conditional use student capacity projections. The request also includes a new permit parking lot at the north end of the school and a new drive lane with access to the intersection at Fernbrook Lane North and Resolution No. 99th Ave North. It was noted the Planning Commission tabled 24-165 this item at its meeting on November 25, 2024, over concerns of an existing play area that will need to be removed as part of the proposed construction. Prior to the Planning Commission meeting on December 9, 2024, city staff and the applicant agreed on an appropriate location for a possible future play area on the senior high property. The future play area would be similar in size and would be located near the northwest corner of the sports dome. The Maple Grove Parks Board is responsible for approving city park projects and will consider the play area at a future meeting. Upon receiving this update, the Planning Commission recommended approval of the project on a 7-0 vote. Parks and Recreation staff also provided a memo that includes replacement options for the play area and discussed the obligations of a Joint Powers Agreement in place between the city and school district. Councilmember Hanson thanked the Planning Commission for Maple Grove City Council Minutes December 16, 2024 Page 21 recognizing the play area would be lost and for directing staff to look into the agreements that were in place. She appreciated the fact that a potential park would be reassembled in the future. She stated she used to bring her kids to this park a lot and she believed it was important to have a play space available for families visiting the high school for tournaments. Councilmember Janigo encouraged the Parks and Recreation Board to engage with the community in order to gather input for the type of equipment that should be located within this play area. Councilmember Johnson stated she was pleased to see this expansion moving forward. She indicated she liked the building design but cautioned the school district from pursuing a roundabout at Fernbrook. Councilmember Janigo explained she believed the four way stop at Fernbrook would improve safety. Councilmember Johnson stated she would love to see a pedestrian bridge going over to the Fernbrook Fields at some point in the future. Motion by Councilmember Hanson, seconded by Councilmember Barnett, to adopt Resolution No. 24-165 approving the Maple Grove Senior High School conditional use permit subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Parks & Recreation Department dated December 5, 2024 b. The Community & Economic Development Department dated October 18, 2024 c. The Engineering Department dated October 18, 2024 The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board Maple Grove City Council Minutes December 16, 2024 Page 22 action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Arbor Lakes City Planner Corrow explained the applicant is proposing a Business Park planned unit development stage plan and final plat to build a Building 9 197,964 square foot building. The 12.5-acre site is directly east planned unit of Building 8 along Interstate I-94/I-694 and west of the Boston development Scientific location currently under construction. Building 9 was stage plan and originally conceived as the fifth building of phase three of the final plat Arbor Lakes Business Park that received conceptual approval in 2021 for five manufacturing/office/ warehousing buildings. The proposal is now considered phase four of the Arbor Lakes Business Park and received a concept plan amendment in May of 2024 to increase the size of the building to be more in line with that of Building 8. The proposed use of office/industrial consistent with the Gravel Mining Area South Master Plan which identifies this site as business park. Mayor Steffenson asked that the applicant come forward at this time. Joe Bergman, Endeavor Development, thanked the Council for considering this project and stated he was available for comments or questions. Councilmember Janigo asked if there were any environmental features that would be included in this phase of the project. Mr. Bergman stated he was not seeking any LEED certification but noted the building would have LED lighting and stormwater recycling. Mayor Steffenson asked if a tenant was projected for this building. Mr. Bergman reported he has had a number of conversations, but no lease was signed. He anticipated a lease would be in place when construction began in the spring. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to direct the city attorney to draft a resolution and a planned unit development agreement approving the Arbor Lakes Business Park Building 9 planned Maple Grove City Council Minutes December 16, 2024 Page 23 unit development stage plan and final plat subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Community & Economic Development Department dated November 15, 2024 b. The Engineering Department dated November 15, 2024 c. The Fire Department dated November 15, 2024 The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on Community and Economic Development Director Hogeboom upcoming updated the Council regarding the following: community and economic  He thanked Commissioner Chris Ayika for his 20 years of development service on the Planning Commission. items  The city was taking applications for the two vacancies on the Planning Commission. Engineering- public works items Report on Public Works and Engineering Director LaBounty updated the upcoming Council regarding the following: engineering  Staff thanked the community for their patience during the items recent winter weather event. Administration items Adopt 2025 Finance Director Sticha reported the proposed 2025 general general fund fund budget totals $52,331,800, a 7.73% increase over 2024, budget and tax and provides funding for a growing suburban community. This Maple Grove City Council Minutes December 16, 2024 Page 24 levy reflects the tremendous residential construction in Maple Grove over the last thirty years. The property tax levy is Resolution No. proposed to increase 6.96% to $47,012,900 in 2025. As in prior 24-166 years, the city receives the largest portion of general fund revenue from the property tax levy. The general fund portion, $43,616,900 of the tax levy, will provide approximately 83.3% of the revenue with licenses and permits being the next largest revenue source at approximately 6.9%. It is important to note that budgeted building permit revenue was increased by $500,000 for the budget year 2025. The proposed 2025 budget reflects the continued growth and demand for services in the city. The city continues to strive each year to implement efficiencies and cost-saving strategies. The continued growth in the city has increased the city’s tax base and has cushioned the impact of the property tax levy. The impact of the proposed levy for 2025 on the average valued Maple Grove home is an increase of approximately $60 for the entire year. Staff commented further on the proposed budget and tax levy for 2025 and recommended approval. Councilmember Hanson thanked the finance team and staff members for all of their efforts on the budget and tax levy. Councilmember Barnett thanked staff for the detailed presentation on the budget and tax levy. Councilmember Janigo thanked Finance Director Sticha and the remainder of the directors for their efforts on the budget. She explained she had heard from some residents who had concerns regarding the proposed levy increase, but noted she understood the increase was necessary to keep up with increased salaries, health insurance costs, and other increased costs. She indicated she appreciated the investments that would be made in the Fire Department to reduce exhaust exposure to the city’s fire fighters. Councilmember Johnson stated the city provides essential services, which centered on parks and trails, public safety, public works, and administrative services. She discussed how the Council worked to find a balance where residents would not feel a negative impact to their quality of life through the essential services the city provides while still putting forward a budget that covers everything. She estimated residents with a Maple Grove City Council Minutes December 16, 2024 Page 25 home valued at $450,000 would see a $5 per month increase in their property taxes. She commented Maple Grove continues to grow and age, which meant the city had ongoing costs while also putting aside funding for the future. She thanked staff for working diligently to remain efficient and to minimize the pressures on the budget. Mayor Steffenson stated Maple Grove has the lowest per capita tax when compared to its comparable cities. He thanked staff for working to spend taxpayer dollars in a diligent and efficient manner on behalf of the city. Councilmember Hanson thanked Mayor Steffenson for his strong leadership on behalf of the community and for how he handled the two individuals that asked difficult questions during the Truth in Taxation Hearing. Motion by Councilmember Barnett, seconded by Councilmember Johnson, to adopt Resolution No. 24-166, adopting for 2025 the general fund budget and tax levy, the road reconstruction fund tax levy, and the capital improvement plan tax levy. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Adjourn to EDA Mayor Steffenson adjourned the City Council meeting to the meeting EDA meeting at 9:08 p.m. Reconvene to Mayor Steffenson reconvened the regular City Council meeting regular meeting at 9:21 p.m. Approval of Stacie Kvilvang, Ehlers & Associates, stated over the past exchange couple of years, the city has been in discussions with LifeTime agreement, lease Fitness (LTF) to acquire their existing building located at 12601 and deed 82nd Avenue to incorporate into the planned renovation and restriction expansion of the city’s Community Center. The city and LTF agreement with have come to terms for the purchase of their existing facility LifeTime Fitness and a lease that allows them to stay and keep their current Real Estate operations until their new facility is constructed within the Company, Inc. Minnesota Health Village Area. In order to provide adequate time for the city to prepare and close on the 17.5 acres, these documents have to be executed by both parties by December 20, 2024, to become effective. In addition to the above Maple Grove City Council Minutes December 16, 2024 Page 26 referenced documents, LifeTime fitness recently requested that the city enter into an agreement with them that restricts the city from selling or leasing the property to a non- governmental entity for use as a health and/or fitness club or gym until December 31, 2042 (18 years). In addition, this agreement would restrict the city from allowing a non- governmental operator to manage the property (however the city could use LTF to manage and operate the property). This agreement would be recorded with the property and is effectively a deed restriction. Ms. Kvilvang commented further on the agreement and recommended approval. Mayor Steffenson reported the Council has been working on this diligently for the last several months. He thanked staff for their efforts on this project. He commented further on the proposed deed restriction and requested further information from staff. City Attorney Templin reported the document before the Council was the product of negotiations that occurred all day today. He reported LifeTime was comfortable with the fact there would not be competition in this site immediately and the city being comfortable with being able to operate its programming going forward once this space was integrated into the Community Center. He commented further on the proposed deed restriction noting it would limit what the city could do, but was necessary in order to make this deal work. Councilmember Johnson stated originally the Council wanted the deed restriction to be on the building itself, but it would remain on the property. She commented on how the deed restriction would remain with the property should the city opt to sell off a portion of this property in the future. She asked what the price reduction would be for a deed restricted property. City Attorney Templin stated this was a difficult question to answer because all real estate transactions were unique, but noted the price for a deed restricted property would be reduced. She asked if it would be LifeTime’s intent to restrict the city from selling off a portion of this property for a 55+ community and not allowing a fitness segment. City Attorney Templin explained this restriction would apply if the city were to sell of Maple Grove City Council Minutes December 16, 2024 Page 27 a portion of this property for a 55+ community. Councilmember Barnett commented this project began before the Council went to the voters regarding the proposed expansion at the Community Center. She reported LifeTime has had a tremendous connection to the Community Center and now the city was working to remove this connection. She stated she was not happy with the proposed deed restriction because it connects future Council’s to LifeTime in a certain way. However, if this was the only way to move this forward, she would offer her support. She explained in the end, the city was not wanting to be a competitor to LifeTime, but rather wanted to be in the community business and this additional space would allow the city to provide more programming for Maple Grove residents. Councilmember Johnson agreed noting she could also live with this language. She indicated her only problem was with the fact plans had been created for a senior facility on Main Street. She expressed concern with the fact the deed restriction would mean this senior living facility could not have a fitness center with Silver Sneakers or yoga classes. John Griffith, LifeTime Fitness representative, explained LifeTime would not have a concern with what Councilmember Johnson was articulating. He reported the city’s ability to create cross easements and parking easements to leave that property line where it’s at and still deliver whatever is needed to that corner was pretty vast. In addition, the restriction only goes to the land that is outlined, so if the city were to sell that land to the corner parcel, it is just the tiny strip that the city would be selling along the front – it is not the entire parcel. He commented the city can do anything with the land except go into competition with LifeTime. Councilmember Hanson thanked Mr. Griffith for speaking to this. She indicated she found the deed restriction unpalatable and frustrating. Councilmember Johnson believed the deed restriction should have been discussed from the beginning because having a deed restricted property decreases its value, which meant the city was paying top dollar for a property that someone else Maple Grove City Council Minutes December 16, 2024 Page 28 would have control over. Mayor Steffenson commented the city has been working on this for years and he appreciated how these agreements would move the city’s vision for the Community Center forward long term. While there were certain provisions that were unpalatable, he believed it was in the best interest of the city to move this project forward. Motion by Mayor Steffenson, seconded by Councilmember Johnson, to authorize the mayor and city clerk to execute the Exchange Agreement and Lease with Lifetime Real Estate Company, Inc., and other documents necessary to complete these transactions, subject to final review by the city attorney and city administrator and contingent upon acceptance and execution by all parties on or before December 20, 2024. Councilmember Barnett thanked Ehlers and city staff for their efforts on this project. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Mayor Steffenson, seconded by Councilmember Hanson, to authorize the mayor and city clerk to execute the Deed Restriction Agreement with Lifetime Real Estate Company, Inc., subject to final review by the city attorney and city administrator. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Approval of City Administrator Nelson stated the city is entering into an Purchase Exchange Agreement (the “Agreement”) with LifeTime Fitness Agreement with Real Estate Company (LTF) for the acquisition of their existing Ryan Companies facility. The purchase price of the existing LTF facility is $10.9 US, Inc. million. As part of the Exchange Agreement, the city will be purchasing 17.5 acres in MN Health Village to exchange with LTF for their existing facility. Since the purchase price for the property is $11,815,650, LTF is required to fund the $915,650 difference between the purchase price and the $10.9 million acquisition cost of their existing facility pursuant to the agreement. Closing on the property will be completed on or before December 31, 2024, and is contingent upon an executed agreement and lease with LTF. If executed Maple Grove City Council Minutes December 16, 2024 Page 29 documents are not received prior to closing, the city has no obligation to purchase the property. Motion by Councilmember Barnett, seconded by Councilmember Janigo, to authorize the mayor and city clerk to execute the purchase agreement with Ryan Companies US, Inc., subject to final review by the city attorney and city administrator. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Approval of Tax City Administrator Nelson stated the city is entering into an Abatement Exchange Agreement with LifeTime Fitness Real Estate Agreement with Company (LTF) for the acquisition of their existing facility. As Lifetime Fitness part of this agreement, the city will be providing tax abatement Real Estate in an amount to not exceed $3,740,000 to facilitate the Company Inc development of a new LifeTime Fitness Facility and an approximately 300-unit apartment community within the MN Health Village. Since the assistance is more than $150,000 for the commercial portion of the development, the city and LTF are required by statute to enter into a formal agreement regarding the assistance to outline job, wage and other requirements pursuant to the city’s Public Finance Policy. Motion by Councilmember Janigo, seconded by Councilmember Hanson, to adopt Resolution No. 24-173 Approving Abatement and Authorizing Execution of Tax Abatement Agreement. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community Parks Director Stifter stated there are three items for Council Center review and consideration each regarding modifications to the renovation and Community Center Renovation and Expansion Project. Each of expansion these items were reviewed and supported by the Park Board at project - Phase their November 21, 2024 meeting. Staff discussed the addition One of dryland training space to the Maple Grove Community Amendments Center, reviewed the Lions Pavilion replacement and commented on the TCO rink replacement noting the costs for each item and requested approval from the City Council. Councilmember Hanson explained it was her understanding the Park Board suggested the standalone building design next to the pavilion be reconsidered in order to be made more Maple Grove City Council Minutes December 16, 2024 Page 30 attractive and complementary to the pavilion. Parks Director Stifter reported this project was only in the design phase at this time and noted the feedback from the Park Board could be taken into consideration for the future final design. Councilmember Barnett questioned why the Park Board opted to use park dedication fees instead of project dollars for this project. Parks Director Stifter explained the Park Board managed park dedication dollars and felt they could contribute to this project. Councilmember Barnett reported the residents of Maple Grove voted to use a local sales tax to fund this project, she supported this sales tax covering the cost for the Lions Park pavilion. Parks Director Stifter reported that was the consideration before the Council. Councilmember Barnett discussed how spending $1 million on the Lions pavilion project could impact future park improvement projects in the city. Mayor Steffenson commented on how park dedication dollars can only be spent on certain projects in the community. Parks Director Stifter reported park dedication dollars can be used for new and renovated park spaces. Councilmember Johnson stated she had a concern about the funding strategy for this project. She indicated the pavilion was part of the Community Center expansion project and therefore the project should use project dollars to pay for it. She did not support using $895,000 of park dedication dollars because this would have an impact on future levies for taxpayers. She stated because the Maple Grove voters voted the way they did, she did not support using park dedication dollars for this project. She understood this may impact the design of the project, but she wanted to see the city working within the budget that was approved for transparency purposes for the residents of Maple Grove. She did not believe the current spending plan was maximizing the budget but rather was supplementing the budget. Mayor Steffenson stated he disagreed with this assessment. He explained the project originally had a budget of $115 million Maple Grove City Council Minutes December 16, 2024 Page 31 and $90 million would be raised by local sales tax. He commented additional funding was expected from grants and the city was not excluded from using other funding sources for this project if the need arose. Councilmember Johnson commented this may have been discussed before she was on the City Council, but the message to the voters was that the project would be covered fully by project dollars. Mayor Steffenson reported the local option sales tax was an option for improving the Community Center that provided for a direct method for people that do not live in the city to assist with paying for the improvements. He commented the materials that were presented to voters showed 60% of the funds would come from people who do not live in the city, which was the principle argument with voters. He commented there was always a shortfall that the city hoped to make up for with other funding sources. Councilmember Johnson agreed the local options sales tax was put forward to complete maintenance or an expansion project for the Community Center. She commented in voting for the local options sales tax, residents were voting for not having a levy impact. She stated this was her understanding of how the local options sales tax was presented to voters. Park Board Chair Bill Lewis discussed how the TCO Rink would be moved from an Olympic sized rink to an NHL sized rink. It was noted the proposed change was supported by the high school and hockey associations. Motion by Councilmember Johnson, seconded by Councilmember Barnett, to authorize a transfer from city’s LTD fund to the Community Center Expansion Fund in the amount of $253,000 which will be reimbursed by Osseo Maple Grove Hockey Association over a 20-year term. Authorize the execution of First Amendment to Operations and Capital Investment Agreement. Authorize execution of a change order in the amount of $253,000 to the Community Center Renovation and Expansion Project contract with RJM. Councilmember Hanson stated she was excited to see the city Maple Grove City Council Minutes December 16, 2024 Page 32 would now have dryland training space available for the community. Councilmember Janigo thanked the OMGHA for working with the city on this project. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Janigo, seconded by Councilmember Hanson, to approve amendment 2 to the Guaranteed Energy Savings Agreement with Apex Facility Solutions to include replacement of the TCO rink floor and dasher boards authorizing execution of a change order in the amount of $2,100,715 with a projected tax credit of $652,640. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Councilmember Janigo stated she was concerned with the proposed cost for this project. While she liked the preliminary design, she was concerned with the fact no cost saving measures were brought forward. Mayor Steffenson agreed with Councilmember Hanson that the bathrooms building look horrible and did not match with the pavilion. He recommended this portion of the plan be reconsidered. In addition, he recommended the access to the restrooms be reconsidered. Councilmember Johnson stated she supported using the playground replacement fund for a portion of this project given the fact the playground at this park had reached the end of its useful life. Councilmember Janigo asked if the Lions Park pavilion had to be included in Phase 1. Mayor Steffenson stated the Lions had an expectation that this park would be renovated as a part of Phase 1 of this project. Councilmember Hanson commented she appreciated the discussion that was being held by the City Council. She believed the city could look at all different sources of money in order to move this project forward. She explained she could support the Maple Grove City Council Minutes December 16, 2024 Page 33 use of other funds that were available to the city. Councilmember Barnett thanked the Lions for their contribution to this project. She stated the Lions to a lot of great work in the community and she wanted to see this facility built back well. She supported the bathroom building being redesigned. Councilmember Johnson supported the pavilion being prioritized in Phase 1 of this project. Motion by Councilmember Hanson, seconded by Mayor Steffenson, to approve the Lions pavilion design concept and funding strategy for its replacement. Upon call of the motion by Mayor Steffenson, there were two ayes and three nays (Councilmembers Barnett, Janigo and Johnson opposed). Motion failed. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to table action on the Lions pavilion design concept and funding strategy for its replacement. Upon call of the motion by Mayor Steffenson, there were three ayes and two nays (Councilmember Barnett and Mayor Steffenson opposed). Motion carried. Mayor Steffenson asked when staff would be able to bring this item back to the City Council for further consideration. City Administrator Nelson reported the Park Board would be meeting next on Thursday, December 19. She indicated staff could then bring this item back to the Council with additional design options on January 21. Adopt 2025 City Administrator Nelson stated as we look ahead to the 2025 legislative legislative session, staff has prepared a 2025 legislative agenda agenda and for the City Council’s consideration. This year’s priorities focus authorization to on state funding for the Hwy 169/County Road 130 enter into interchange reconstruction project, Gravel Mining Area TIF legislative amendments, state bonding in support of the renovation and services expansion of the Maple Grove Community Center, and a sales agreement for tax exemption for the Community Center project, phases 1 and the 2025 and 2. Also included are supporting position statements for 2026 legislative initiatives that are represented by member organizations for session issues that have directly affected Maple Grove by either the Maple Grove City Council Minutes December 16, 2024 Page 34 presence or absence of legislation. The list is intended to identify priority issues; thus, it is not all inclusive of legislative issues that municipalities face. Staff recommends continuing with Lockridge Grindal Nauen P.L.L.P. for consulting services for monitoring, reporting, and lobbying related to state legislative and administrative matters, particularly those impacting Maple Grove. The cost for the agreement with Lockridge Grindal Nauen is $40,000 annually for both 2025 and 2026. Staff reviewed the proposed priorities in further detail with the Council and recommended approval. Councilmember Janigo thanked City Administrator Nelson for all of her lobbying efforts on behalf of the City of Maple Grove. Motion by Councilmember Janigo, seconded by Councilmember Hanson, to adopt the 2025 legislative agenda as presented. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Barnett, seconded by Councilmember Hanson, to approve authorizing the Mayor to execute a legislative services agreement in the amount of $40,000 annually with Lockridge Grindal Nauen P.L.L.P. for 2025 and 2026. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. She reported city administration offices would be closed on December 24 after 12 p.m. and all items day on December 25. Items added to None the agenda Adjournment Motion by Councilmember Janigo, seconded by Councilmember Barnett, to adjourn to the regular City Council meeting on January 6, 2025 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 10:29 p.m. by Mayor Steffenson. Maple Grove City Council Minutes December 16, 2024 Page 35 Respectfully submitted, Heidi Nelson City Administrator