City Council

Maple Grove City Council Meeting minutes January 6, 2025 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on January 6, 2025 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Kristy Janigo and Jon McCullough. Absent were Councilmembers Rachelle Johnson and Mike Ostaffe. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; Chris LaBounty, Public Works/Engineering Director; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Presentation of Mayor Steffenson welcomed Maple Grove Cub Scout Pack colors #584 as they presented the colors and led the city in the Pledge of Allegiance. Invocation Reverend Dr. Joel Wight Hoogheem from Lord of Life Lutheran Church provided an opening message for the City Council. He thanked the City Council for their work on behalf of the community. He prayed the city’s leaders would have discernment in the coming year and that they would be blessed with what is right and honorable. He asked that all civil servants be equipped with sound understanding, far-sighted planning and personal integrity for the welfare of all people. Oath of office Mayor Steffenson administered the oath of office for and distribution Councilmember Jon McCullough. He then provided the new of Certificate of Councilmember with a Certificate of Election. Election for Councilmember McCullough Comments by the Mayor Steffenson reported the City of Maple Grove was a Mayor and City tremendous community and great place to live. He discussed Council on the the developments that occurred in 2024, which included the “State of the Arbor Lakes business development. He commented on the Maple Grove City Council Minutes January 6, 2025 Page 2 City” Community Center expansion noting this included the purchase of the Life Time Fitness property. He reported the city would continue to see housing projects, particularly in the northwest quadrant of the community. He was pleased that Highway 610 would be completed this year. He discussed the expansion that would occur at the hospital. He thanked outgoing Councilmembers Hanson and Barnett for their service to the city over the past eight years and welcomed Councilmembers McCullough and Ostaffe to the City Council. Councilmember Janigo stated this was her third year on the City Council. She discussed how her community involvement made it possible for her to get to know many residents in Maple Grove. She reported she was proud to call this community home. She commented on all that was accomplished in 2024, which included the completion of TH610. She appreciated the great partnerships the city had in place and looked forward to the completion of the Community Center expansion project. She discussed the tremendous events that took place in the city each year which included Chalkfest, Maple Grove Days, National Night Out, Oktoberfest, the Maria’s Voice Tribute, Friends of the Angel Memorial and numerous holiday events. She commented on how the City Council worked to hire and retain a best in class workforce. She explained Maple Grove has experienced a great amount of growth in the past year and described how the gravel mining area was developing into a thriving new business community. She reviewed further initiatives that were addressed in the previous year and reported the City Council listened to its residents while working to address concerns that were brought forward. She thanked Councilmember Hanson and Barnett for their service to the city. She then welcomed Councilmembers McCullough and Ostaffe to the City Council. Councilmember McCullough stated Maple Grove was an intentional city that was designed to attract stellar events, trendy shops, delicious dining, and thriving businesses. He reported the city’s parks and recreation were part of Minnesota’s sought-after destination for all seasons, including winter’s outdoor ice skating loop, hockey rinks, warm saunas, downhill sledding and other beautiful, bountiful memories. He thanked city staff for providing prompt data and resources and Maple Grove City Council Minutes January 6, 2025 Page 3 for making wise long-term capital finance decisions. He recognized the city’s hard-working snow plowing crew for clearing close to 300 miles of roadway and 700 cul-de-sacs a few weeks ago. He reported the city’s public works crew was extremely dedicated to the community. He explained safety continues to be of utmost importance for Maple Grove through the high-quality professional services provided by the Maple Grove Police and Fire Departments. He described how the city works to build connections between first responders and the public through the Citizens Academy, Coffee with a Cop and Fire Explorer programs. He stated he was thankful to call Maple Grove home and the residents of the community his neighbors. Additions or Mayor Steffenson asked if there were any additions and/or deletions to the deletions to the consent agenda to which Heidi Nelson stated agenda the following: Item amended to the agenda None Item amended to the consent agenda None Item added to the agenda None Item removed from the consent agenda for discussion 3J. Appointment of Lake Quality Commission candidates Consent items The following consent items were presented for Council’s approval: MINUTES A. Regular meeting – December 16, 2024 HUMAN RESOURCES ITEMS B. Appointment of economic development manager Maple Grove City Council Minutes January 6, 2025 Page 4 Motion to approve the hiring of Jennifer Monson for the economic development manager position in the Community and Economic Development Department. Subject to the successful completion of a 12-month probationary period. C. Recruitment approval for community service officer pt Motion to authorize staff to begin recruitment for the community service officer pt position in the Police Department due to the resignation of Jasmine Hinrickson, which was accepted with an effective date of December 27, 2024. D. Recruitment approval for accountant I Motion to authorize staff to begin the recruitment process for an accountant I position. E. Recruitment approval for assistant human resources director Motion to authorize staff to begin the recruitment process for an assistant human resources director. F. Recruitment approval for transit and transportation planner Motion to authorize staff to begin recruitment for the transit and transportation planner position in the Public Works Department. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS G. Arbor Lakes Business Park Building 9 planned unit development stage plan and final plat - Resolution No. 25- 003 Motion to adopt Resolution No. 25-003 approving the Arbor Lakes Business Park Building 9 planned unit development stage plan and final plat. H. Project 100 Alternative Areawide Urban Review update Maple Grove City Council Minutes January 6, 2025 Page 5 ordering and distribution - Resolution No. 25-013 Motion to approve Resolution No. 25-013 ordering and approving for distribution the Project 100 AUAR update. ENGINEERING AND PUBLIC WORKS ITEMS I. Administrative and special assessment transfers Motion to approve the transfer of administrative, special assessment and engineering fees from the respective project funds to the general fund in the amount of $1,702,131.16. J. Appointment of Lake Quality Commission candidates This item was removed by Councilmember Janigo for discussion. K. Master professional services agreement - WSB, LLC Motion to approve the master professional services agreement with WSB, LLC and authorize the mayor and city clerk to authorize the agreement. L. Purchase of deputy police chief squad Motion to approve the purchase of an additional squad for the deputy police chief position. M. Stieg Road Street and Utility Improvement Project No. 26- 04 Establish project Resolution No. 25-012 Motion to approve Resolution No. 25-012 establishing the Stieg Road Street and Utility Improvement Project No. 26-04. N. Sureties - 01-06-25 Motion to approve the surety actions. ADMINISTRATIVE ITEMS O. Annual Toughbook replacements Maple Grove City Council Minutes January 6, 2025 Page 6 Motion to approve the replacement of 20 Panasonic Toughbooks. The replacement of these Toughbooks is per the city’s standard computer replacement schedule. The computers replaced are used in Police, Fire, and Public Works Departments. The total cost of replacement will be $56,880.00 to be purchased from the Data Processing Replacement Fund. P. Authorizing solicitation and acceptance of donations for MGPD crime prevention program - Resolution No. 25-004 Motion to approve Resolution No. 25-004 authorizing solicitation and acceptance of donations for the Maple Grove Police Department crime prevention program. Q. Authorizing solicitation and acceptance of donations for MGPD DARE program - Resolution No. 25-005 Motion to approve Resolution No. 25-005 authorizing solicitation and acceptance of donations for the Maple Grove Police Department D.A.R.E. (Drug Abuse Resistance Education) program. R. Authorizing solicitation and acceptance of donations for MGPD K9 program - Resolution No. 25-006 Motion to approve Resolution No. 25-006 authorizing solicitation and acceptance of donations for the Maple Grove Police Department K-9 program. S. Appointing Acting Mayor - Resolution No. 25-001 Motion to adopt Resolution No. 25-001 appointing Councilmember Rachelle Johnson as Acting Mayor in 2025. T. Appointments to various organizations and positions Motion to appoint representatives as shown below to the following organizations and positions: 1. League of Minnesota Cities Delegate – Mayor Steffenson Maple Grove City Council Minutes January 6, 2025 Page 7 Alternate – Heidi Nelson 2. Northwest Suburbs Cable Communications Commission Representatives – CM Ostaffe and Maple Grove staff representative Carol Morris 3. CCX Media Board of Directors Representatives – CM Ostaffe (at-large) and Maple Grove staff representative Carol Morris 4. Maple Grove Tree Inspector Joe Bennett, Street Supervisor 5. Maple Grove Weed Inspector Mayor Steffenson 6. Maple Grove Assistant Weed Inspector Joe Bennett, Street Supervisor 7. Suburban Transit Association Delegate – CM Janigo Alternate – Mike Opatz 8. Elm Creek Watershed Management Commission Commissioner – Maple Grove resident – Joe Trainor Alternate – Dan Riggs Technical Advisor – Public Works/Engineering Director Chris LaBounty and Water Resources Engineer Derek Asche 9. Municipal Legislative Commission Delegate – Mayor Steffenson Delegate – City Administrator Heidi Nelson 10. Experience Maple Grove Executive Director – Greg Anzelc Board of Directors – Maple Grove staff representative Joe Hogeboom 11. West Mississippi and Shingle Creek Watershed Management Commission Commissioner – TBD (recruitment outside the organization) Alternate Commissioner – Resident – Karen Jaeger Maple Grove City Council Minutes January 6, 2025 Page 8 Technical Advisor – Public Works/Engineering Director Chris LaBounty and Water Resources Engineer Derek Asche 12. Maple Grove Firefighters Relief Association Representatives – Mayor Steffenson and Finance Director Greg Sticha 13. Policy Advisory Committee for Dayton River Crossing Study Representative – CM Janigo 14. Bottineau Light Rail Transit Corridor Management Committee Representatives – Mayor Steffenson and Transit Administrator Mike Opatz U. Appointment of city attorney Motion to appoint Justin Templin, of the firm Hoff Barry P.A. as city attorney effective January 1, 2025. V. Approve consideration to not waive the monetary limits on tort liability coverage Motion to not waive the monetary limits on municipal tort liability established by Minnesota Statutes 466.04. W. Approve electronic transaction policy Motion to authorize the finance director and other finance staff to make electronic funds transfers as designated in the city’s electronic transaction policy in accordance with Minnesota Statute 471.383. X. Approval of additional repair costs of jointly owned tactical vehicle Motion to approve and authorize the additional repair expense of the Maple Grove and Plymouth jointly owned Oshkosh TPV Armored Vehicle with an estimated repair amount of $19,467 for each city. Y. Approve the designation of official depositories Maple Grove City Council Minutes January 6, 2025 Page 9 Motion to authorize the finance director to designate depositories and make investments, as authorized by Minnesota Statute 118A.01 to 118A.06. The following will be the designations of official depositories for city funds: Checking accounts for the city, payroll, utility billing, credit cards, Woodland Mounds, park board, scattered site homes, community center expansion, and sunshine fund – U.S. Bank Purchasing cards – U.S. Bank Credit card processing – Chase Paymentech, Invoice Cloud, Card Connect, PayPal, Elavon, and Sekure Merchants Investments – PMA, Nuveen Asset Management, Galliard Capital Management, and Mercer Z. City Council liaison appointments Motion to appoint Councilmembers to the positions below: 1. Liaison to Planning Commission – CM Janigo 2. Liaison to Park Board – CM Johnson 3. Liaison to Lake Quality Commission – CM McCullough 4. Liaison to Arbor Committee – CM Ostaffe 5. Liaison to Community Center Owners’ Team – Mayor Steffenson and Rachelle Johnson AA. Designating Council secretary Staff recommends: 1. Adoption of Resolution No. 25-002 designating Minute Maker Secretarial, Inc. as Council secretary for 2025 2. Approve addendum to Recording Secretary Service Agreement BB. Findings of fact on Angels Liquor Inc. dba Angels Liquor - Resolution No. 25-007 Motion to adopt Resolution No. 25-007 making findings, conclusion, and decision imposing a civil penalty of $2,000 and a ten (10) day suspension on Angel’s Liquor Inc. dba Angel’s Liquor, 7496 East Fish Lake Road, Maple Grove, Minnesota. Maple Grove City Council Minutes January 6, 2025 Page 10 CC. Findings of fact on CMG LLC dba Cambria Hotel - Resolution No. 25-008 Motion to adopt Resolution No. 25-008 making findings, conclusion, and decision imposing a civil penalty of $2,000 and a two (2) day suspension on CMG LLC dba Cambria Hotel, 9655 Grove Circle N, Maple Grove, Minnesota. DD. Findings of fact on CYNW LLC dba Courtyard by Marriott - Resolution No. 25-009 Motion to adopt Resolution No. 25-009 making findings, conclusion, and decision imposing a civil penalty of $2,000 and a two (2) day suspension on CYNW LLC dba Courtyard by Marriott, 11871 Fountains Way, Maple Grove, Minnesota. EE. Findings of fact on Portillos Hot Dogs LLC dba Portillos Hot Dogs - Resolution No. 25-010 Motion to adopt Resolution No. 25-010 making findings, conclusion, and decision imposing a civil penalty of $2,000 and a five (5) day suspension on Portillo’s Hot Dogs LLC dba Portillo’s Hot Dogs, 12251 Elm Creek Blvd N, Maple Grove, Minnesota. FF. Findings of fact on RSAL LLC dba Residence Inn-Springhill Suites - Resolution No. 25-011 Motion to adopt Resolution No. 25-011 making findings, conclusion, and decision imposing a civil penalty of $2,000 and a two (2) day suspension on RSAL LLC dba Residence Inn- Springhill Suites, 11655-11675 Arbor Lakes Pkwy N, Maple Grove, Minnesota. GG. Fire Relief Association bylaws update Motion to approve updated Fire Relief Association bylaws effective January 6, 2025. HH. Minnesota Chiefs of Police Foundation Community Partnerships Grant award acceptance Maple Grove City Council Minutes January 6, 2025 Page 11 Motion to accept the Minnesota Chiefs of Police Foundation Community Partnerships Grant Program award of $2,500 to be used for developing a Youth Domestic Violence Education Initiative in partnership with Maple Grove, Plymouth, Minnetonka, and Eden Prairie police departments and Maria’s Voice. II. Mutual agreement between City of Maple Grove and Maple Grove Hospital Motion to approve the Memorandum of Understanding between the City of Maple Grove and Maple Grove Hospital for participation in the drug discount program under Section 340B of the Public Health Services Act (340B). JJ. Official newspaper designation Motion to designate the Osseo/Maple Grove Press as the official city newspaper for 2025. KK. Promotion of paid on-call firefighters completing probation Approve the promotion of paid on-call firefighters completing probation. LL. Reappointments to city boards and commissions Motion to approve the following reappointments to city boards and commissions for members whose terms expired on December 31, 2024. Arbor Committee Mary Parenteau Bob Henke Mark Ustimchuk Lake Quality Commission Rebecca Fahrenbruch (Eagle Lake) Steven Lane (Cedar Island) Park Board Maple Grove City Council Minutes January 6, 2025 Page 12 Bob Helvey Deb Syhre Planning Commission Chuck Lenthe Joe Piket Stephanie Tomlinson MM. Approve claims Motion to approve claims totaling $ 11,527,808.26. Motion by Councilmember McCullough, seconded by Councilmember Janigo, to approve the consent items as amended, removing item 3J (Appointment of Lake Quality Commission candidates). Upon call of the motion by Mayor Steffenson, there were three ayes and no nays. Motion carried. Consideration of The following items were pulled from the consent agenda. items pulled from the agenda Regarding Item 3J (Appointment of Lake Quality Commission candidates), Councilmember Janigo stated she has served as the Lake Quality Commission Council liaison for the past two years. She discussed the work done by this group and welcomed Mr. Heeren, Mr. Paavola and Mr. Cangialosi to the Lake Quality Commission. Motion by Councilmember Janigo, seconded by Councilmember McCullough, to appoint Adam Heeren as the Edward Lake representative, Martin Paavola as an at large representative, and Peter Cangialosi as an at-large representative to the Lake Quality Commission. Upon call of the motion by Mayor Steffenson, there were three ayes and no nays. Motion carried. Special business Open forum There were no open forum issues brought before the Council at this meeting. Community and economic Maple Grove City Council Minutes January 6, 2025 Page 13 development items Adjourn to EDA Mayor Steffenson adjourned the City Council meeting to the meeting EDA meeting at 7:52 p.m. Reconvene to Mayor Steffenson reconvened the regular City Council meeting regular meeting at 7:55 p.m. Report on Community and Economic Development Director Hogeboom upcoming updated the Council regarding the following: community and economic  The Planning Commission would meet next on Monday, development January 27. items  Staff noted the city was looking for two new Planning Commission members. Engineering- public works items Report on Public Works/Engineering Director LaBounty updated the upcoming Council regarding the following: engineering  The city would be hosting a 2025 Street Reconstruction items meeting on Tuesday, January 14 from 2 to 6 p.m. Administration items Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. She reported the I- administration 94 Coalition Legislative Breakfast would be held on Friday, items January 10 at 7:30 a.m. It was noted city offices would be closed on Monday, January 20 for Martin Luther King, Jr. Day and the next City Council meeting would be held on Tuesday, January 21. Items added to None the agenda Adjournment Motion by Councilmember Janigo, seconded by Councilmember McCullough, to adjourn to the regular City Council meeting on January 21, 2025 at 7:30 p.m. Upon call Maple Grove City Council Minutes January 6, 2025 Page 14 of the motion by Mayor Steffenson, there were three ayes and no nays. Motion carried. The meeting was adjourned at 8:00 p.m. by Mayor Steffenson. Respectfully submitted, Heidi Nelson City Administrator