City Council

Maple Grove City Council Meeting minutes January 21, 2025 Call to order Pursuant to call and notice thereof, a regular meeting of the Maple Grove City Council was held at 7:30 p.m. on January 21, 2025 at the Maple Grove Government Center/Public Safety Facility, Hennepin County, Minnesota. Members present were Mayor Mark Steffenson and Councilmembers Kristy Janigo, Rachelle Johnson, Mike Ostaffe, and Jon McCullough. Absent was none. Present also were Heidi Nelson, City Administrator; Joe Hogeboom, Community and Economic Development Director; -; Chris LaBounty, Public Works/Engineering Director; and Justin Templin, City Attorney. Mayor Steffenson called the meeting to order at 7:30 p.m. and led the city in the Pledge of Allegiance. Oath of office Mayor Steffenson administered the oath of office to newly and elected Councilmember Mike Ostaffe and provided him with the Certificate of Election. A round of applause was offered by presentation all in attendance. of Certificate of Election for Council- member Ostaffe Additions or Mayor Steffenson asked if there were any additions and/or deletions to deletions to the consent agenda to which Heidi Nelson stated the following: the agenda Item amended to the agenda None Item amended to the consent agenda None Item added to the agenda Maple Grove City Council Minutes January 21, 2025 Page 2 None Item removed from the consent agenda for discussion None Consent items The following consent items were presented for Council’s approval: MINUTES A. Regular meeting – January 6, 2025 HUMAN RESOURCES ITEMS B. Appointment of customer service representative Motion to approve the appointment of Julie Kaufman to the customer service representative position in the Administration Department. All pre-employment requirements have been completed. Subject to the successful completion of a 12-month probationary period. C. Appointment of lead water and sewer Motion to approve the promotion of Tavis Wallgren to the lead water and sewer position in the Public Works Department. All pre-employment requirements have been completed. Subject to the successful completion of a 12-month probationary period. D. Appointment of police officer Motion to approve the appointment of Jacob Monsma to position of police officer in the Police Department. Subject to the successful completion of all pre-employment requirements, and a 12-month probationary period. E. Appointment of police officer Motion to approve the appointment of Peter Stiefel to position of police officer in the Police Department. Subject to the Maple Grove City Council Minutes January 21, 2025 Page 3 successful completion of all pre-employment requirements, and a 12-month probationary period. F. Recruitment approval for records management technician Motion to authorize staff to begin recruitment for the record management technician position in the Police Department due to the resignation of Lesley Linn, which was accepted with an effective date of January 31, 2025. G. Recruitment approval for water and sewer maintenance operator 3 Motion to authorize staff to begin the recruitment process for the water and sewer maintenance operator 3 position in the Public Works Department due to the promotion of Tavis Wallgren which is effective January 22, 2025. COMMUNITY & ECONOMIC DEVELOPMENT ITEMS H. Maple Grove new elementary school final plat - Resolution No. 25-020 Motion to recommend that the City Council to adopt Resolution No. 25-020 approving Maple Grove new elementary school final plat subject to: 1. The applicant addressing to the satisfaction of the city any remaining applicable comments contained in the memorandums from: a. The Engineering Department dated January 14, 2025 b. The Parks & Recreation Department dated January 15, 2025 The applicant shall acknowledge that park dedication requirements are based on staff review and recommendation to the Park and Recreation Board and their subsequent board action. Board meetings are held on the third Thursday of each month. ENGINEERING AND PUBLIC WORKS ITEMS Maple Grove City Council Minutes January 21, 2025 Page 4 I. 2024 Sanitary Sewer Manhole Rehabilitation Project No. 24-09 final acceptance Motion to approve the final acceptance of the 2024 Sanitary Sewer Manhole Rehabilitation Project No. 24-09 completed by Innovative HP Coatings subject to the warranty provisions of the contract and statutory law. J. 2025 Watermain Replacement Project No. 25-08 - Resolution No. 25-018 Motion to adopt Resolution No. 25-018 establishing 2025 Watermain Replacement Project No. 25-08 and authorizing engineering consultant Stantec to prepare plans and specifications. K. BNSF Railroad Crossing Replacement Project No. 25-11 project establishment - Resolution No. 25-023 Motion to adopt Resolution No. 25-023 establishing BNSF Railroad Crossing Replacement Project No. 25-11, ordering, receiving and accepting feasibility report, and ordering public hearing. L. CSAH 101 73rd Ave to 83rd Ave Rehabilitation Project No. 22-10 Final acceptance Motion to approve the final acceptance of the CSAH 101 73rd Ave to 83rd Ave Rehabilitation Project No. 22-10 completed by New Look Contracting, Inc. subject to the warranty provisions of the contract and statutory law. M. East Fish Lake Trail Replacement Project No. 25-05 Approve plans and specs - authorize ad for bids - Resolution No. 25- 022 Motion to adopt Resolution No. 25-022 approving plans and specifications for East Fish Lake Trail Replacement Project No. 25-05 and authorizing advertisement for bids. N. Transit stations 2025 janitorial agreement with Cady Maple Grove City Council Minutes January 21, 2025 Page 5 Building Maintenance Motion to authorize the mayor and city administrator to enter into a 2025 agreement with Cady Building Maintenance for janitorial services for the transit stations per Attachment A. O. Main Street and Lakeview Drive Street Reconstruction Project No. 25-06 Approve plans-authorize ad for bids - Resolution No. 25-019 Motion to adopt Resolution No. 25-019 approving plans and specifications for Main Street and Lakeview Drive Street Reconstruction Project No. 25-06 and authorizing advertisement for bids. P. Sureties - 01-21-25 Motion to approve the surety actions. ADMINISTRATIVE ITEMS Q. 2025 replace and upgrade PCs Motion to approve the replacement of desktops, laptops, monitors and docks for 2025. The total cost of replacement will be $120,439.00 to be purchased from the data processing replacement fund. R. Accept donation from the Hindu Society of Minnesota to the Police Department to benefit the department’s Unmanned Aerial System (UAS) or drone program Motion to approve and accept the donation from the Hindu Society of Minnesota to the Police Department in the amount of $10,000 to benefit the department’s UAS or drone program. S. Annual close of inactive funds Staff recommends the closing of the funds noted in Attachment A as of December 31, 2024. T. Approval of the JustFOIA master service agreement Maple Grove City Council Minutes January 21, 2025 Page 6 Motion to approve and authorize the mayor and city administrator to execute the master service agreement between JustFOIA and the City of Maple Grove at a total a cost of $15,316.25. U. Cohesity backup replacement Motion to approve the purchase of a replacement Cohesity backup appliance. This replacement aligns with the city’s scheduled technology lifecycle for critical IT infrastructure. The current appliance was purchased in 2018 and is past the end of its recommended service life. The total cost of the replacement will be $108,874.00 to be purchased from the data processing replacement fund. V. Lower potency cannabinoid products license for Cub Foods Motion to approve a lower potency cannabinoid products license for Supervalu Inc. dba Cub Foods, 8150 Wedgewood Lane N, Maple Grove, Minnesota for a term beginning January 22, 2025, until retailers selling lower potency cannabinoid products are required to obtain a license from the State of Minnesota. The establishment is subject to compliance with all licensing requirements as outlined in section 10, Article III of the Maple Grove City Code. W. Approve claims Motion to approve claims totaling $ 7,955,958.15. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to approve the consent items as presented. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Consideration None of items pulled from the agenda Maple Grove City Council Minutes January 21, 2025 Page 7 Special business Open forum Dane Nachtsheim, 9144 Comstock Lane, explained he was speaking as a representative of his community and a neighborhood united by care and a shared commitment to building a future that benefits all. He stated the name “No Settlement Maple Grove” may seem strong but his message was clear, no sacred settlement should proceed without community engagement and input at the city and neighborhood level. He indicated the proposed sacred settlement at the Church of the Open Door has sparked community concerns and an unwavering desire to do what is right for all involved. He reiterated that the neighbors were not against those experiencing homelessness. Rather, the neighbors recognize the deep humanity of each individual and the importance of extending compassion and support to those in need. He explained the neighbors were seeking an open, honest and collaborative dialogue with the church to ensure this initiative was built on trust, transparency and long-term success. He stated the neighbors shared values have led to asking questions in order to find solutions that honor the dignity of all. However, despite the neighborhoods efforts to engage with the Church of the Open Door, the groups concerns have gone unanswered. He understood addressing homelessness required innovative solutions and sacred settlements were a bold step in that direction. He believed that bold steps required careful planning, care and commitment in order to follow through on promises. He discussed how sacred settlements required assistance from the host churches for essential services like water, laundry and transportation. These services would grow further for those facing disabilities, mental illness or addiction. While the attention behind these settlements was admirable, he asked if the church is truly equipped to provide these services long term. He indicated this was not a hypothetical concern, noting he has seen an example at the Prince of Peace Church in Roseville having to shoulder these responsibilities. He questioned what happens if these well-intentioned efforts fall short and the volunteerism can not sustain the needs of the settlement residents. He reported the church has acknowledged that if the settlement does not prove to be a clean, respectful and safe space, it will Maple Grove City Council Minutes January 21, 2025 Page 8 not expand. He questioned what would happen to the people already living within the settlement if these standards were no longer met. He stated no one stands to lose more if this settlement does not meet the proper standards, than the residents living nearby and those living within the settlement. He asked what was next and encouraged the City Council to come together with open communication and collaboration in order to address the neighbors’ concerns. Rose Larson, Church of the Open Door representative, stated she was honored to be sharing with the Council. She thanked the Council for loving and serving the community well. She explained she was a pastor at Church of the Open Door as well as a leader of the sacred settlement design team. She reported she intentionally lives near the sacred settlement in St. Paul for the past two years and it has been a safe, beautiful and loving place to live. She indicated she loves living there. She commented on how part of the design would be to have one- third of the people there who are resources that want to be good neighbors.Two-thirds would be people who are experiencing homelessness that would be housed in a supportive community. She reported she would be very intentional with her efforts and would have policies and procedure in place that were similar to the sacred settlement that she lives in. She indicated this has been a very successful model, with zero police calls or complaints from the neighbors over the past two years. She commented further on how she feels safe, living along as a single woman in the sacred settlement, and shared the testimony of her neighbor Junior, who now has a job working in construction and works to protect and care for the neighborhood. She discussed how she was working to make the Maple Grove settlement a safe, beautiful and peaceful community. She reported she longs to work with the neighborhood and partner with them in the design of this sacred settlement. Valerie Underwood, 8916 Tewsberry Gate, explained she has been a resident of Maple Grove for the past 20 years and a long-time member of Lord of Life Church. She indicated she has had the honor and privilege of working with Settled for the past 3½ years. She discussed how her church built a tiny home and commented further on how the people she has met Maple Grove City Council Minutes January 21, 2025 Page 9 through this experience have changed her life. She reported the residents of this settlement have been successful members of the community and they are real people with names and faces and personalities that are full of love and life. She stated there was nothing scary about the members of this community, but rather they all belong, just as she belongs. She believed the homeless within the community were misunderstood and often times have no voice. She discussed how Martin Luther King followed his heart, worked to make the world a better place, and to give opportunity to a population that had none of these things. She explained Settled and other sacred settlements were paving the way for a population of people who were also misunderstood, underserved and had no voice. She prayed the community could come together and unite in an important effort because it was the right thing to do. She indicated the poor were mentioned in over 200 Bible verses and helping the less fortunate was one of the most important asks God has of all of us. She understood doing the right thing was hard and uncomfortable. She asked that God bless the community as the community finds the courage to do the right thing together. Mayor Steffenson asked that members from the Hindu Society come forward at this time. Police Chief Werner explained the president, Shajive Jeganathan, from the Hindu Temple was in attendance. He reported the Hindu Society has made a generous donation of $10,000 to the Maple Grove Police Department’s drone program. He thanked the Hindu Temple for the great partnership they have with the City and Maple Grove Police Department. Shajive Jeganathan, Hindu Temple President, expressed his sincerest gratitude to the City of Maple Grove, the Mayor and Police Chief Werner who have been dear friends to him. He explained the Police Department’s tireless efforts ensure his community in Maple Grove remains safe and protected, which he was profoundly grateful for. He stated he was honored to make a contribution to the Maple Grove Police Department to help with the expansion of the drone program. He looked forward to strengthening the relationship he has with the Maple Grove City Council Minutes January 21, 2025 Page 10 Police Department in the years to come. Mayor Steffenson extended his appreciation and gratitude to the Hindu Society and all of its members. He stated the city has had a great relationship with the Hindu Society and he appreciated their involvement in the community. A round of applause was offered by all in attendance. Pastor Dave Brickey, Lead Pastor for Church of the Open Door, explained he served as a pastor at Church of the Open Door as well as the father of a child who attends one of the schools at this church. He reported the safety of the campus was of great concern to him. He mentioned he has been moved by the outpouring of support from the community. He noted he has had five pastors reach out to him and seven congregations gathered this past weekend standing in solidarity and praying for this initiative. He discussed how this initiative was much larger than Church of the Open Door. He indicated what fuels this initiative is the gospel call to practice the way of Jesus. He reported this strategy was chosen because it was based on both research and first-hand experience. He commented on the connections that have been built over the past two and a half years for the settlement that was already built and noted his family shares meals with those living within the sacred settlement. He described how the church would use the settlement homes as an avenue to surround people with deep and meaningful community that fosters healing in order to assist individuals in become a productive member of society. He explained the existing settlement had zero crime, zero neighbor complaints, zero police calls and a whole lot of healing. He stated this was the pathway he intends to follow with the proposed sacred settlement. He encouraged the Council to seek and learn what is actually being proposed and to embrace the settlement as an asset or movement towards a solution to a problem that has been unsolvable. He noted there are 71 people in Maple Grove that are experiencing homelessness at this time. He understood homeless individuals had to be ready to enter into this kind of community, but he understood many were. He encouraged the City Council to reach out to him with any questions or comments they may have. Rebecca Imgrund, 13819 102nd Place, stated she was a Maple Maple Grove City Council Minutes January 21, 2025 Page 11 Grove resident and member of the sacred settlement team. She believed this was a successful model. She encouraged the city to allow the church to use their property as they are called by God. She explained disallowing sacred settlements would take away religious freedoms as well as the ability to serve others and doing the Lord’s work. She did not see any church wanting to harm the community around them but rather worked to serve, build and minister the community. She stated she understood the concerns being voiced by her neighbors. She encouraged these neighbors to look into the information available online and to understand that their concerns would be addressed for 10 years through the well thought out and successful model. She reported she read the research and build plan and volunteered to serve in the homeless community. She indicated she visited the Mosaic sacred settlement in order to better understand the vision for this community. She discussed how the individuals in this community wanted to be free of all past hindrances and are seeking a permanent solution. She stated the world has failed the poor, the homeless, and the marginalized through solutions that have forced these individuals back to the streets, to drug and alcohol addiction, and into crime on the streets around us. She explained she has worked as a nurse practitioner for the past 20 years and understands a solution has not been created to address homelessness. She believed that the sacred settlement as a solution because it was a permanent, supportive community. She encouraged the City Council to visit a sacred settlement and to meet with a successful neighbor. She stated she wanted to be part of reaching out a hand in order to serve how the Lord wants her to serve and to make the community better. Mike Parenteau, 16410 Lake Ridge Drive, stated he stood in support of the settlement. He understood the neighborhood had concerns and these concerns should be addressed. He suggested the neighbors reach out to Pastor Brickey. He reported the leading cause for homelessness was not drug abuse or alcohol abuse, it’s the lack of affordable housing. He commented on how chronic mental health conditions are part of this. He noted youth 24 and under were the largest homeless population and 47% were under the age of 5. He discussed how faith was one of the most important foundations for this country, as recognized by the founding Maple Grove City Council Minutes January 21, 2025 Page 12 fathers. He explained he was not a religious man, asked that the City Council allow the sacred settlement be allowed to move forward in order to help those facing homelessness. Jill Budzynski, 11600 Arbor Lakes Parkway North #4544, stated she loved living in Maple Grove because it was a well-managed and richly resourced community. She noted Maple Grove was lucky to have less than 100 unsheltered individuals. She indicated great non-profits in the community work to fill the gaps, but cannot give homeless individuals a home. She appreciated the sacred settlement being considered by Church of the Open Door community centered housing. She discussed how the plan would focus on a healing, nurturing, safe and protected endeavor for residents. She reported there would be a well thought out screening process and rules for the residents. She questioned how the community should respond when facing those in need. She questioned if the plan in place should be criticized based on fear or should the plan be given a chance in the hope of making a difference. She reported she and her husband supported the sacred settlement in Maple Grove as this would help seven of the 71 homeless individuals in the community. Julius Rennie, 10467 Yorktown Lane, stated a lot of good things have been said. He explained he was one of His wonders and encouraged the Council to not be weary of well doing. He explained he has been a resident of Maple Grove for one-third of his life and he had no clue there was a sacred settlement that was being proposed. He indicated he worked in mentorship and outreach for the past 10 years with at risk individuals. He reported this settlement will work and the individuals being offered this type of an opportunity will not mess it up. He stated the Good Book speaks to doing things for the least of these because then you’ve done it for Him. Jan Murakami, 9128 Comstock Lane North, stated her initial reaction to the church’s proposal to provide tiny homes to house the homeless was dear to her heart. She indicated the more she has learned gives her pause and great concern to the safety of the surrounding area as well as the residents of the tiny homes. She noted this was a densely populated area with residential homes, a church, schools and a daycare as well. She reported there was no plan to treat or heal the individuals Maple Grove City Council Minutes January 21, 2025 Page 13 with whatever is causing their homelessness. Nor will there be any controls or responsibilities of the church for these residents outside of the church property. She understood alcohol would be allowed and no restrictions would be put in place regarding panhandling. She questioned if guns or other weapons would be allowed within the settlement. She stated chronic homelessness was generally, but not limited to addiction and mental illness. She feared that by only providing a shelter and no treatment, the church would be enabling the addiction and mental health issues. She explained it appears the church representatives do not want to bother with the neighbor’s concerns and have a very narrow view and agenda. Mary Kay Sauter, 6551 Golden Rod Lane, stated she was a retired clergy and she wanted to thank the Church of the Open Door to overcome homelessness. She was of the opinion this country had enough resources that no one should be homeless. She applauded those who were following the teachings and example of Jesus by providing homes for the homeless. Ryan Moon, 6801 West 106th Street, Bloomington, MN, explained he has lived in Maple Grove most of his life. He stated he cared deeply about this community and wants to see every member within the community thrive. He reported as a housing coordinator he has seen first hand the impacts of the housing crisis. He indicated many people are on waitlists with Hennepin County and this wait can stretch on for years. He commented on how housing provides stability, access to resources and a sense of community. He reported these were essential for restoration and lasting change. He believed Settled was a great model that addresses the causes of homelessness in ways that go beyond temporary fixes, while also creating stability and a pathway to normalcy. He urged the Council to support the sacred settlement in order to uplift everyone in the community. Michaela Engelmann, 3205 30th Avenue South, Minneapolis, MN, stated she was a friend of Settled and Church of the Open Door. She explained over the past few years, she has seen how the sacred settlements have changed lives. She stated it was a really beautiful thing that has been created. She thanked the Council for allowing her to speak. She discussed how home was Maple Grove City Council Minutes January 21, 2025 Page 14 defined differently for individuals. She shared a story about a girl named Anastasia who had the chance to have a home. Nick Tucker, 14513 Cloquet Street, Dayton, MN, expressed strong support for the sacred settlement at Church of the Open Door. He commented on the differences between fear and anxiety. He encouraged the community to consider that homelessness is a complex issue with diverse causes. He noted it was not always the result of criminal activity or alcohol/drug addiction. He commented many individuals facing homelessness are facing challenges such as job loss, domestic violence or unexpected medical bills. He discussed how things changed for him last Thursday, when he drove a friend home with a daughter that was facing homelessness. He noted this individual needs a helping hand and a dignified solution such as Settled that offers compassion through safe and stable housing. He reported Settled had a model that ensured the individuals within the community were committed to their recovery as well as being prepared to contribute to the community. He explained he understood the importance of safety as he was the father of two young girls. He indicated he would be offering his support to the Settled community because it was a unique opportunity to teach his daughters about compassion, empathy and the importance of helping others who were in need. He believed the values of Settled greatly aligned with the values of the community, which were to be supportive and compassionate. Michael Stetzler, 1146 Rose Place in Roseville, addressed the Council regarding the sacred settlement at the Prince of Peace Church in Roseville, Minnesota. He explained many of the concerns that were raised were reasonable and were raised by his congregation. He commented things were not going downhill at Prince of Peace, but rather things were going great. He explained the laundry concern he was facing was actually good because he was planning for an expansion. He reported addiction and mental illness may be contributing factors to homelessness, but the main concern for those facing homelessness is a catastrophic loss of family, relationship or community. He discussed how important it was for people to be in community and how people are called to be the church. He commented on how new legislation from the state allows Maple Grove City Council Minutes January 21, 2025 Page 15 churches to build a church in which it welcomes homeless individuals in order to fulfill the churches calling to be people of God. Public hearings Public hearing City Administrator Nelson stated KPOT Korean BBQ and Hot for the on-sale Pot was requesting an on-sale intoxicating and Sunday sale liquor license. She reported all necessary paperwork and fees intoxicating have been submitted to the City and staff recommends and Sunday approval. sale liquor license for Tsz S. Chan, KPOT Korean BBQ and Hot Pot representative, KPOT Korean explained his restaurant would serve Korean BBQ on the table as well as Chinese style hot pot soup. He reported he has BBQ and Hot operated a restaurant in Michigan as well, for the past 10 Pot years. Mayor Steffenson welcomed Mr. Chan to the City of Maple Grove and commented on the rules that must be followed when holding a liquor license in the community. He reported the restaurant was not to serve underaged individuals or to individuals who have been overserved. He recommended Mr. Chan and his staff attend the city’s alcohol compliance training. Councilmember Janigo encouraged Mr. Chan to properly train his employees to ensure underage minors are not served alcohol. She stated she was very pleased to see this was the first KPOT and Hot Pot location in Minnesota. Councilmember Ostaffe asked when Mr. Chan would be opening his restaurant. Mr. Chan reported he would be open for business the first week of March. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 8:45 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Maple Grove City Council Minutes January 21, 2025 Page 16 Motion by Councilmember Janigo, seconded by Councilmember Johnson, to close the public hearing at 8:46 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to approve the on-sale intoxicating / Sunday sale liquor license for KHP Maple Grove LLC dba KPOT Korean BBQ and Hot Pot, 13601 Grove Drive, Maple Grove, Minnesota, subject to compliance with liquor licensing requirements in Chapter 4 of the City Code, with said license to expire June 30, 2025. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Public hearing Mayor Steffenson asked if he could participate in this item, - assessment noting he lived in one of the neighborhoods. City Attorney Templin reported Mayor Steffenson could participate and vote hearing - 2025 on this item. He stated the Mayor could choose to abstain from street the vote, but did not have to per Minnesota State law. rehabilitation program City Engineer Kakach stated Project 25-01 consists of local streets in the Donahue North Area (212 single family detached units and 52.06 commercial/industrial/institutional acres proposed to be assessed). Project 25- 02 consists of local streets in the Nottingham Area (126 single family detached units and 4.88 commercial/industrial/institutional acres proposed to be assessed). Project 25-03 consists of local streets in The Commons and Waldon Shores Area (83 single family detached units proposed to be assessed). The total number of properties proposed to be assessed in the 2025 program is 421 single family detached units and 56.94 acres of commercial/ industrial/institutional. City Engineer Kakach reported the total combined cost of the projects is estimated to be $14,528,616. Based on the estimated combined project costs and the city’s policy of funding approximately 50% of the local street reconstruction costs (not including preservation and trunk utilities), the proposed assessment is $7,810 per lot for single family detached units. The assessment rates for commercial/industrial/institutional are by the acre based on Maple Grove City Council Minutes January 21, 2025 Page 17 the special benefit to the parcel. The total amount to be assessed to benefiting properties is $3,534,574.37. The city contribution is estimated to be $10,994,042. The city’s contribution will be funded by the street reconstruction program funding, park funds and utility funds. Due to an omission on mailed notices of the assessment hearing, it is recommended that the hearing be opened, testimony be heard and recorded, and the hearing be tabled until the February 18, 2025 council meeting. Motion by Councilmember Johnson, seconded by Councilmember Janigo, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 8:54 p.m. and asked if anyone would like to address this issue. Ethan Plager, 6568 Annapolis Lane North, explained he has lived in the Donahue neighborhood for the past three years. He was of the opinion the proposed street rehabilitation project had misleading information, was predatory and somewhat illegal. He reviewed the contradictions within the pamphlet noting his property does not have sidewalks and questioned if the 20-year loan will have a 5% interest rate or a 5.5% interest rate. He stated this would be a $1,000 difference in interest over 20 years. He reported the proposed project was predatory because it would extract $5,000 in interest from each property owner over the next 20 years. He discussed how his neighborhood was quite affluent and was already paying a great deal in property taxes. He was of the opinion the $7,800 assessment was quite high and noted it would be difficult for average families to pay up front. He discussed how he believed direct assessments were likely illegal because the project would disproportionately benefit the property owner. He explained St. Paul lost a case recently and noted the courts have been clear on how property benefits are to be defined. He believed an assessment of $7,800 could not show the proper benefit for each property within the project area. He urged the City Council to reconsider this project until the costs have been corrected, the payment options are no longer predatory and the assessment does not exceed the legal limit for the benefit for each property owner. He stated $650 per Maple Grove City Council Minutes January 21, 2025 Page 18 month would adversely impact the families in his neighborhood and he asked that the Council choose compassion. Jay Moll, 13653 69 Ave N, explained he was a social worker for Hennepin County and he worked at Prairie Care Residential. He stated one hour before this meeting he was providing critical mental health services to an individual struggling in the community. While his job was difficult, he believed it was his calling. He reported he had concerns after receiving a bill from the city for the proposed street improvement project. He noted his car was currently worth $4,000 and he only makes $66,000 per year. He spoke on behalf of the kids he represents, for the mothers of the autistic children he works with and for the elderly couple who were not able to attend this meeting. He reported he did not have the legal points the previous speaker had. He noted he has lived in Maple Grove for the past 29 years and commented on how he encourages the children he works with to seek help when they need it. He reported the proposed assessment was too much for him. He indicated he has been saving for two years so he could purchase a new car and that was the amount he was going to be assessed. He stated he was a single income person and he works 50 hours per week addressing mental health in the community. He commented the families that he works with can not support this assessment and neither could he. He stated he loves Maple Grove and he wants to remain in the community, but explained this love was becoming lackluster. He asked for consideration from the City Council on the proposed assessments. City Administrator Nelson explained that following an updated bond run, the interest rate changed from 5% to 5.5%. Councilmember Janigo commended staff for all of their community engagement efforts. She believed Public Works/Engineering Director LaBounty had done a great job providing information to the impacted residents. However, she noted she did have heartburn regarding the proposed assessment and feared that what the city was doing would not be sustainable. She appreciated the fact the City Council would be further addressing this topic in the future. She suggested the deferral program go away, except for seniors. She noted Maple Grove City Council Minutes January 21, 2025 Page 19 the proposed interest rate was a concern for her as well because this increase would add up for the residents. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to accept the written appeals and continue the public hearing to the February 18, 2025 City Council meeting. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Public hearing City Engineer Kakach stated Council previously received and - Osseo School approved the feasibility report for Osseo School District New Elementary School Project No. 24-22. The cost of the District New improvements benefitting the development is estimated to be Elementary $1,537,653. A portion of the project will also be funded School Project through city trunk funds, estimated to be $1,483,300. The No. 24-22 estimated total project cost is $3,020,953. The school’s cost of the improvements benefiting the development together with Resolution No. area trunk benefit assessments of $2,199,568 result in a total 25-017 proposed assessment of $3,737,221. Plans for Osseo School District New Elementary School Project No. 24-22 have been prepared and are on file in the Engineering Department. It is recommended that Council adopt Resolution No. 25-017 ordering Osseo School District New Elementary School Project No. 24-22, receiving and approving plans and specifications, and authorizing advertisement of bids for the project. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 9:11 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to close the public hearing at 9:11 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Motion by Councilmember McCullough, seconded by Mayor Steffenson, to adopt Resolution No. 25-017 ordering Osseo Maple Grove City Council Minutes January 21, 2025 Page 20 School District New Elementary School Project No. 24-22, receiving and approving plans and specifications, and authorizing advertisement of bids for the project. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Public hearing Public Works/Engineering Director LaBounty stated the - Arbor Lakes applicant proposes incorporating the frontage road into the current phase of the Arbor Lakes Business Park development. Business Park To optimize the use of this area, a remnant portion of the Frontage Road turnback area, as recorded in Document No. 4904443 must be Easement vacated and included in the final plat for approval, as required vacation No. by the Engineering Department. Additionally, the drainage and 24-08 utility easement is also proposed to be vacated. This vacation will allow the Arbor Lakes Business Park 6th Addition final plat Resolution No. to be recorded without any preexisting encumbrances, 25-014 ensuring that city staff can address issues or questions promptly. A public hearing notice was published in the Osseo- Maple Grove Press on December 26 and January 2. City staff notified all affected property owners and private utilities, and no objections were received. The resolution contains language stating that the vacation shall not become effective until a final plat that includes the property that is part of this vacation is recorded. This provides assurance that all necessary easements will remain in place throughout the vacation and platting process. Following the opening and closing of the public hearing, staff recommends that the council adopt the resolution to vacate certain easements located in the City of Maple Grove, County of Hennepin, State of Minnesota. Motion by Councilmember Johnson, seconded by Councilmember Janigo, to open the public hearing. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Mayor Steffenson opened the public hearing at 9:13 p.m. and asked if anyone would like to address this issue. No public testimony was offered. Motion by Councilmember Johnson, seconded by Councilmember McCullough, to close the public hearing at 9:13 p.m. Upon call of the motion by Mayor Steffenson, Maple Grove City Council Minutes January 21, 2025 Page 21 there were five ayes and no nays. Motion carried. Motion by Councilmember Johnson, seconded by Councilmember Janigo, to adopt Resolution No. 25-014 vacating certain easements located in the City of Maple Grove, County of Hennepin, State of Minnesota. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Community and economic development items Report on Community and Economic Development Director Hogeboom upcoming updated the Council regarding the following: community  Staff noted the January 27 Planning Commission meeting and economic was canceled. development items  The I-94 West Chamber of Commerce would be holding a State of the Cities event on Tuesday, January 28 at 11 a.m. at the Rockwoods Event Center in Otsego. Engineering- public works items Proposed Transit Administrator Opatz stated the City of Maple Grove and changes to the the City of Plymouth are currently in the initial stages of a collaborative study aimed at reviewing how the two systems Maple Grove are serving their respective communities, identify potential Transit areas for expansion or modification of service, and explore Commission how the two agencies could better collaborate. Upon approval staff is prepared to begin the recruiting process for new members to the commission/committee so they can be part of the review of this study and planning the system moving forward. Transit Administrator Opatz reported due to the above- mentioned changes, staff is proposing to change the Transit Commission to the Transit and Mobility Committee. The Maple Grove City Council Minutes January 21, 2025 Page 22 primary function of the Transit and Mobility Committee would be to provide feedback and advice on transit and mobility initiatives in the city. The scope of these areas and structure of the committee are outlined below:  Planning, rider evaluations, and operational changes of the public transit system  Initiatives around enhancing the customer experience of transit users  Formal policies and procedures required as an operator of a federally funded transit service  Compliance with federal transit requirements  Planning, studies, and program development focused on improving mobility for those walking, biking, and rolling within the right of way and especially for active transportation purposes  Education campaigns to improve safety and mobility within the city Transit Administrator Opatz explained the committee workplan will be prepared by the staff liaison and be based on current initiatives and/or council direction. If the City Council is receptive to these changes, staff would have the goal of recruiting and appointing members by the end of March 2025. Councilmember Janigo indicated the prospect of $1.7 million in new funding was exciting and she believed this would bring new possibilities to the city for connectivity for biking, walking and rolling. Councilmember Ostaffe questioned what the city could expect going forward. Transit Administrator Opatz stated he was in discussions with the Met Council, noting the way the legislation was written was not certain. He did not anticipate the number would go down from $1.7 million, but he also was uncertain how much the funding would increase. Councilmember Johnson reported this new funding could change quickly through a change at the capitol. She recommended the city be wise in the manner in which it Maple Grove City Council Minutes January 21, 2025 Page 23 spends this funding and to consider the future costs for the decisions that are made today to ensure the transit system remains sustainable. Motion by Councilmember Janigo, seconded by Councilmember Johnson, to approve the proposed changes to the Transit Commission and direct staff to implement the changes and solicit for membership. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Approving Public Works/Engineering Director LaBounty stated in 2023 the 2025 - 2026 city completed a government building facility assessment with the intent of understanding the condition of the existing building facilities and developing an improvement plan for capital replacement investment needs of the facilities. A five-year plan has been plan developed and included in various locations in the city’s 2025- 2029 capital improvement plan. To facilitate the Resolution No. implementation of this plan staff presents the 2025-2026 25-024 building replacement plan including identified 2025 facility projects which have not already been authorized and some of the identified 2026 facility projects which staff recommends beginning scoping and design work on. Staff commented on the projects included in the plan in further detail with the Council. The total anticipated cost for this scope is estimated at $1,780,000. Funding would be from the building replacement fund and potentially grant funding. If approved staff will begin working on design and getting quotes/bids for Council consideration. It is recommended that Council adopt Resolution No. 25-024 approving the 2025-2026 building replacement plan. Motion by Councilmember Johnson, seconded by Councilmember Janigo, to adopt Resolution No. 25-024 approving the 2025-2026 building replacement plan. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on Public Works/Engineering Director LaBounty updated the Council regarding the following: upcoming engineering  Staff had no report for the Council. Maple Grove City Council Minutes January 21, 2025 Page 24 items Administration items Community Motion by Councilmember Johnson, seconded by Mayor Center Steffenson, to remove this item from the table. Upon call of the motion by Mayor Steffenson, there were five ayes and no renovation and nays. Motion carried. expansion - Lions Pavilion Parks Director Stifter explained as part of the Community Center renovation and expansion project, the Lions pavilion was removed to make space for the new third ice sheet and expanded parking. City staff worked with the Maple Grove Lions to develop early concepts for a replacement pavilion. The Lions have also donated capital dollars toward the cost of replacement. The relocation would keep the pavilion and playground on the Community Center campus on the south side of the west parking lot overlooking West Arbor Lake. City consultants and contractors are prepared to complete the design and construction this fall, upon approval by Council. Parks Director Stifter reported at the December 16, 2024 meeting Council reviewed the recommendation of the Park Board for pavilion design and funding strategy for the Lions pavilion replacement. Council supported the proposed two- structure concept that separated the toilet building from the pavilion and generally supported the look of the pavilion but desired a more appealing toilet building structure, specifically the roof line. The Council was split in their support for the recommended funding strategy which the Board had recommended the use of a combination of available resources for the pavilion including park dedication funds, building replacement funds, and Lions donation funds. An alternative funding option has also been proposed which utilizes the Community Center project fund only. As a result, a vote to table the item carried with a request to return with an improved roof design on the toilet building and to allow Council to continue their discussion on funding strategy. As a reminder, during the joint work session with Council and Park Board on June 3, 2024, the minutes reflect support for funding the pavilion with park dedication dollars and Lions sponsorship Maple Grove City Council Minutes January 21, 2025 Page 25 dollars. Parks Director Stifter reviewed the revised pavilion design plans in further detail with the Council. He indicated there are two proposed pavilion funding options for consideration. One would utilize Community Center project funds and the Lions contribution ($140K), and the other would utilize park dedication funds building replacement funds ($165K) and the Lions contribution ($140K). Park dedication fund would cover the balance of the pavilion cost. The latter is the recommendation of the Park Board and staff. The phase one construction contract has a budgeted amount of $800K in their bid for the pavilion. If the recommended funding option is approved those dollars would be reassigned to phase two of the project. The current financial breakdown of sources and uses which now includes the awarded state bonding dollars that are back in as a project funding source was reviewed by staff. This is an additional $4 million for phase two design. Staff is seeking approval from Council regarding the concept design and funding for this component of the project. The motion directs the Board to oversee the project to completion. The design team is prepared to move forward with the construction documents for the pavilion to stay on schedule for summer construction. Councilmember McCullough thanked staff for the thorough staff report. He appreciated the options that were presented by staff as well as the various funding options in order to keep this project on track. Councilmember Johnson recommended two motions be taken for this project, one for the concept design and the other addressing the funding strategy. Mayor Steffenson suggested the design options be discussed first. He indicated he liked the design that included a canopy over the toilet roof. He recommended the colors match on the two structures, while also matching the exterior brick on the Community Center. Parks Director Stifter reported the proposed building materials would match the brick on the Community Center. Councilmember Ostaffe indicated he liked the roof in Option B Maple Grove City Council Minutes January 21, 2025 Page 26 as well as the architectural details that were made in Option C. He suggested a mix of both options be considered for the final plans. Mayor Steffenson requested the architect come forward in order to speak to Options B and C. Adam Barnett, JLG Architects representative and architect for the project, stated the Council could not go wrong with any of the options. He noted the options were very conceptual in nature and reported the designs in Option C could be implemented into Option B in order to make the building more interesting. He stated brick coursing was very cost effective. Councilmember McCullough believed having the restrooms face the pavilion would be easier for those using the pavilion for an event, especially if there was a light rain. Mayor Steffenson stated he preferred to have the restroom doors facing the pavilion as well. Councilmember Johnson indicated she supported Option B and that both bathrooms be on the same side with an overhead awning for shade. She commented another option for the restroom facility would be to rotate it 90 degrees and push it to the right. Councilmember Janigo stated she supported Option B as well, but noted she struggled with paying a premium for deluxe bathrooms. Mayor Steffenson indicated he could support rotating the restroom facility 90 degrees in order to create a better viewpoint. Councilmember Johnson commented the cost of the pavilion was high and the restrooms would increase this cost, but she supported the restrooms being installed because it was convenient for families. Mayor Steffenson explained he supported the inclusion of the bathrooms as well. Councilmember Ostaffe questioned if the pavilion had Maple Grove City Council Minutes January 21, 2025 Page 27 restrooms in the past. Parks Director Stifter reported porta potties were only brought in for events. Motion by Councilmember Johnson, seconded by Councilmember Janigo, to approve the Lions pavilion design concept (Option B) for its replacement and to direct the Park Board to finalize the design and construct the project as part of the Community Center renovation and expansion - phase one. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Councilmember Johnson asked if the city has pursued any grant opportunities for this project. Parks Director Stifter indicated he pursued a grant for the playground and he was unsuccessful. Councilmember Ostaffe noted the Lions would be providing $140,000 for this project. He asked what other funds were available for this project. Parks Director Stifter commented he was not aware of any other contributions from the Lions. Councilmember Ostaffe questioned what the additional expense was for the restroom facility. Parks Director Stifter indicated he did not have the cost breakdown in front of him. He estimated the cost for the restroom building would be $300,000. Councilmember Johnson stated she was not in favor of using city dollars to fund the pavilion. Mayor Steffenson commented he believed some level of park dedication fees could be used for this project. He proposed the restroom building be covered by park dedication fees because this was a new feature and that the pavilion be covered by project costs and the Lions contribution. Councilmember Johnson supported using park dedication fees in another manner in order to maintain the city’s parks. Councilmember Ostaffe reported staff was proposing to spend $800,000 from project costs, $140,000 from the Lions and $360,000 from park dedication fees. He asked if there were any other potential funding sources. Parks Director Stifter stated the only other fund that could be considered would be Maple Grove City Council Minutes January 21, 2025 Page 28 the building replacement fund. He noted there was approximately $160,000 that could be available for this project. Councilmember Johnson stated the issue was not if the city had funding available in other accounts. Rather, she believed it was a policy decision for the City Council if additional city funds would be used for this project. She was of the opinion the residents spoke clearly when the voted for the local option sales tax and the funding sources were listed clearly on the city’s website. This project was to be funded through the sales tax, state bonding, scholarships and donations. She was of the opinion a source outside of this was not transparent to the residents. Mayor Steffenson explained he did not believe the use of park dedication fees implicates a levy result. Motion by Mayor Steffenson, seconded by Councilmember McCullough, to approve the Lions pavilion funding strategy with the Lions contribution and project dollars covering the cost for the pavilion and use of park dedication fees for the new restroom facility. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. Report on City Administrator Nelson explained that the Council has her upcoming Monday report if there are any questions. administration items Items added to None the agenda Adjournment Motion by Councilmember Johnson, seconded by Councilmember Janigo, to adjourn to the regular City Council meeting on February 3, 2025 at 7:30 p.m. Upon call of the motion by Mayor Steffenson, there were five ayes and no nays. Motion carried. The meeting was adjourned at 10:18 p.m. by Mayor Steffenson. Maple Grove City Council Minutes January 21, 2025 Page 29 Respectfully submitted, Heidi Nelson City Administrator