Beautification Advisory Committee

51 Bald Eagle Drive City of Marco Island Florida Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Beautification Advisory Committee Chair: Andrew Kirlin Vice-Chair: Maria Tobin Members: Becky Irwin, Peter Strungis, Shelli Connelly, Mary Beth Cummings City Staff: Timothy Pinter, P.E., Diana Aviles Wednesday, June 3, 2020 3:00 PM Community Room (1) CALL TO ORDER Chair Kirlin called the meeting to order at 3:00 pm. (2) ROLL CALL Present: 5- Chair Kirlin, Member Tobin, Member Connelly, Member Irwin and Member Cummings Absent: 1- Member Strungis (3) PLEDGE OF ALLEGIANCE Led by Chair Kirlin. (4) APPROVAL OF THE AGENDA MOTION By Vice Chair Tobin, second by Member Connelly, that the Agenda be Approved. MOTION CARRIED BY THE FOLLOWING VOTE Yes: 5- Chair Kirlin, Member Tobin, Member Connelly, Member Irwin and Member Cummings (5) APPROVAL OF THE MINUTES ID 20-862 Beautification Advisory Committee Meeting Minutes of January 8, 2020 MOTION by Vice-Chair Tobin, seconded by Member Irwin, that the Minutes of January 8, 2020 be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Kirlin, Member Tobin, Member Connelly, Member Irwin and Member Cummings ID 20-863 Beautification Advisory Committee minutes for February 5, 2020 MOTION by Member Connelly , seconded by Vice-Chair Tobin, that the Minutes of February 5, 2020 be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Kirlin, Member Tobin, Member Connelly, Member Irwin and Member Cummings City of Marco Island Florida Page 1 Beautification Advisory Committee Meeting Minutes - Final June 3, 2020 (6) STAFF COMMUNICATIONS a. New BAC Member - Mary Beth Cummings Environmental Planner Tonia Selmeski introduced and welcomed new Beautification Advisory Committee Member Mary Beth Cummings. b. BAC Remaining Budget Discussion of this item was deferred to NEW BUSINESS (BAC Budget Request Submittal for 2021). c. Topics for Future BAC Presentations Environmental Planner Tonia Selmeski noted the Committee's responsibility to educate the public on the Island's fertilizer ordinance by implementing no less than two educational sessions per year. She proposed the Farmer's Market as a key venue for the upcoming year, along with the Committee's next 'Marco Nature Night' event. Chair Kirlin proposed using the City's mobile electronic sign to communicate fertilizer black out dates to keep residents reminded of the ban. Other recommendations, including the development and distribution of educational brochures and temporary signs, were also discussed by the Committee. d. Replacement Street Tree Plantings -Update Environmental Planner Tonia Selmeski shared her update from Public Works regarding replacing the street trees. The contractor in charge of landscaping is Affordable Landscaping & Design LLC. Currently, medians 36, and 37 on South Collier Boulevard are being worked on as well as medians 3, and 4 on South Barfield Drive. Affordable Landscaping has also removed and replaced some trees along San Marco Road and Bald Eagle Drive. (7) PUBLIC COMMENT None. (8) PRESENTATIONS None. (9) OLD BUSINESS a. Utility Wrapper - Update Member Connelly updated the Committee regarding the Utility Wrap Project through the completion of its May 31st 'Call to Artists' submission deadline. In total, 53 artists submitted their work, with each artist allowed to submit up to 4 pieces. This resulted in nearly 200 artwork submissions to be considered. The Art Center is in the process of assigning the pieces of artwork numbers so that the judging can be done anonymously. The Art Center is also in the process of emailing information to the judges, so that they will be aware of the status of the process. Completion of the judging, the selection of the vendor, and the artist recognition activities City of Marco Island Florida Page 2 Beautification Advisory Committee Meeting Minutes - Final June 3, 2020 are still in development, with Member Connelly and Ms.Selmeski providing an update on recent vendor actions during and after the COVID 19 interruption to City and Committee meeting activities. MOTION by Member Connelly, seconded by Member Irwin, that the number of utility boxes for wrapping be increased from 10 to 11, and that this increase be recognized in the re-quoting and execution of the Utility Wrap project. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Kirlin, Member Tobin, Member Connelly, Member Irwin and Member Cummings b. Completed 2020 Community Presentation – “Marco Nature Night” – Comments Chair Kirlin, in noting that the Committee's meetings were suspended after the February "Marco Nature Night" event, solicited Committee comments on this year's activity as well as suggestions for next year's event. Noting the exceptional turnout and positive feedback from attendees and presenting organizations that were represented as well as the importance of televising the event, the Committee affirmed its intention to look for ways to provide for additional capacity for attendees and presenters alike at next year's event. c. Tree City - Update In the interest of time, an update on this topic was deferred to the next Beautification Advisory Committee meeting. d. 2020 Arbor Day/Tree Planting Ceremony - Update Member Irwin had no information to share on the 2020 Arbor Day/Tree Planting Ceremony originally scheduled for April 22nd given its cancellation due to the COVID-19 State of Emergency. e. Banners at Beach Access Points As a spontaneously added agenda item, Member Irwin noted the faded condition and misplaced location of the beach banners at the Maple Ave. beach access point and the missing banners at the Winterberry beach access point. She requested Committee support in requesting City action to reinstate fresh, appropriately-placed banners at both locations. Ms. Selmeski indicated that she would follow up on this issue with the Public Works Department. f. 2020 Marco in Bloom Contest Evaluation Plan Chair Kirlin noted that the nominations were distributed, and he opened the topic for questions. After considerable discussion regarding award categories, evaluation criteria and the accuracy of the addresses of certain submissions, the Committee elected to defer the selection of awardees to its next meeting. MOTION by Chair Kirlin that winning Marco In Bloom nominees must receive a minimum of 16 points (of a possible 25) to receive award recognition. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Kirlin, Member Tobin, Member Connelly, Member Irwin and Member Cummings City of Marco Island Florida Page 3 Beautification Advisory Committee Meeting Minutes - Final June 3, 2020 g. Street Tree Replacement Project (5-year Plan) Chair Kirlin reminded the Committee that the tree replacement budget is distributed over a five year period to address the replacement needs that had previously been identified. (10) NEW BUSINESS BAC Budget Request Submittal for 2021 Environmental Planner Tonia Selmeski provided the Committee with an updated status of its budget, by category, for fiscal year 2020. Given the impact of the COVID-10 State of Emergency to the City's revenues and operating budget in 2020 and 2021, Chair Kirlin asked that the Committee be diligent in the utilization of its remaining budget this year and temper its budget expectations for 2021. After much discussion, the Committee reached consensus on its 2021 fiscal year operating budget request and elected not to request a budget for median improvements in 2021. MOTION by Chair Kirlin, seconded by Vice-Chair Tobin, that the second year of the Tree Replacement Program be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Kirlin, Member Tobin, Member Connelly, Member Irwin and Member Cummings BAC Budget Request Submittal for 2021 MOTION by Chair Kirlin, seconded by Member Connelly, that the Beautification Advisory Committee operating budget submission of $9,500 for fiscal year 2021, be Approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Kirlin, Member Tobin, Member Connelly, Member Irwin and Member Cummings (11) COMMITTEE COMMUNICATIONS a. Committee Concerns Member Connelly shared several concerns raised by members of the Community regarding: 1) the condition of the Society Court cul-de-sac; 2) the cleanliness and maintenance of the butterfly garden, and; 3) enhancing the visual appeal of Plummer Park Chair Kirlin then reviewed the Committee's current project and priorities list for the benefit of the newest member (Ms. Mary Beth Cummings) and all of the members of the Committee. b. Future Agenda Recommendations None. City of Marco Island Florida Page 4 Beautification Advisory Committee Meeting Minutes - Final June 3, 2020 (12) ADJOURNMENT There being no further business for the Committee, the meeting adjourned at 4:08 p.m. _________________________________ Daisy Martinez , Administrative Technician City of Marco Island Florida Page 5