Hideaway Beach Tax District Board

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Thursday, May 20, 2021 2:00 PM Community Meeting Room Hideaway Beach Tax District Board HIDEAWAY BEACH TAX DISTRICT BOARD Chair: Dick Delawder Vice-Chair: John Barto Members: Paul Fernstrum, Linda Ryan, Steve Zinkan Hideaway Beach Tax District Board Attorney: Craig Woodward City Staff: Timothy Pinter, P.E., Tracey Barnett Hideaway Beach Tax District Board Meeting Minutes - Final May 20, 2021 (1) CALL TO ORDER Chair Delawder called meeting to order at 2:00 P.M. Public Works Director Tim Pinter referenced the provisions in the City Charter regarding the need for members of Boards and Committees to be physically present, as well as the conditions under which Board members may exercise an ability for members who are not physically present to participate in the meeting via telephone and vote on items coming before the Board. MOTION by Member Zinkan, seconded by Member Ryan, that Board Members participating via telephone be allowed to vote on all matters in this meeting. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 3- Chair Delawder, Member Ryan and Member Zinkan Abstain: 2- Vice-Chair Barto and Member Fernstrum (2) ROLL CALL Present: 5- Vice-Chair Barto, Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan (Note: Vice-Chair Barto and Member Fernstrum participated via teleconference connection) Also Present Mohamed Dabees, Vice President & Senior Coastal Modeler, Humiston & Moore Engineers Zach Lombardo, Attorney, Woodward, Pires & Lombardo, P.A. Michael Poff, President, Coastal Engineering Consultants, Inc. Denny Shields, Owner, RDS Communications Group, LLC (via phone) Craig Woodward, Attorney, Woodward, Pires & Lombardo, P.A. CITY STAFF: Timothy Pinter, Public Works Director Jim Kornas, Recording Specialist Martin Luna, Video/Broadcast Technician Tracey Barnett, Admin. Asst. Public Works (3) PLEDGE OF ALLEGIANCE Led by Chair Delawder. (4) APPROVAL OF THE AGENDA Chair Delawder requested that Item 9d (Discussion of Loan Documents in Order to Have Funding for Construction) be discussed prior to Item 9c (Discussion of Proposed Millage Rate). MOTION by Member Zinkan, seconded by Member Ryan, that the Agenda be Approved as Amended. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Vice-Chair Barto, Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan City of Marco Island Florida Page 1 Hideaway Beach Tax District Board Meeting Minutes - Final May 20, 2021 (5) APPROVAL OF THE MINUTES ID 21-1557 Meeting Minutes of April 28, 2021 MOTION by Member Ryan, seconded by Member Zinkan, that the Meeting Minutes of April 28, 2021 be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Vice-Chair Barto, Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan (6) STAFF COMMUNICATIONS a. ID 21-1565 Approval of Payment of $11,500 to FDEP for Permit Fees for Nearshore Borrow Area Expansion Public Works Director Pinter provided background on the nature of, and reason for, the request for payment. MOTION by Member Ryan, seconded by Zinkan, that the payment of $11,500.00 to the Florida Department of Environmental Protection for Permit Fees for the Nearshore Borrow Area Expansion, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Vice-Chair Barto, Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan b. ID 21-1563 Increase the Purchase Order Amount for Attorney Craig Woodward Public Works Director Pinter provided the Board with the status of Attorney Woodward's billing thusfar for fiscal year 2021, and he recommended that the Board consider revising the existing purchase order to reflect the anticipated billings for the balance of the fiscal year. Attorney Woodward requested that he be allowed to return to the next meeting with an estimate for the Board's consideration. c. ID 21-1564 Approval of April, 2021 Beach Raking Invoice Director Pinter explained the approval process for monthly invoices received from the Association. First, they must be reviewed by Attorney Woodward and then approved by the Board. The Board requested that a blanket purchase order for the year for standard monthly items be implemented with the City. Mr. Pinter agreed to review the Board's request with Marco Island Finance Director Guillermo Polanco, and he will advise how to handle this for future approval processing. MOTION by Member Zinkan, seconded by Member Ryan, that the invoice for Beach Raking of $3,045.33 be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Vice-Chair Barto, Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan (7) PUBLIC COMMENT None. City of Marco Island Florida Page 2 Hideaway Beach Tax District Board Meeting Minutes - Final May 20, 2021 (8) PRESENTATIONS a. ID 21-1562 Nearshore Borrow Area Expansion Plan Update (Michael Poff) Mr. Michael Poff, President of Coastal Engineering Consultants, Inc. (CEC), reported on the request from the Florida Department of Environmental Protection (FDEP) for additional information on the expansion of the nearshore borrow area to the northeast. He outlined the five (5) specific elements requested by FDEP, and he shared the status of CEC's responses on all five elements. b. ID 21-1566 Sand Dollar Island Sand Trap Discussion and Proposal (Michael Poff) Mr. Poff reviewed a proposal by Coastal Engineering Consultants, Inc. requesting the Board's approval to complete the survey work and prepare a sketch and legal description of the sand trap design created by Humiston & Moore in support of the Tigertail/Sand Dollar Island restoration Project. MOTION by Member Ryan, seconded by Member Zinkan that the CEC request for the sand trap public easement in the amount of $1,820.00, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Vice-Chair Barto, Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan c. ID 21-1567 Collier Creek Management Plan Update (Michael Poff) Mr. Poff indicated that he had not had any communication with the County or the Consultant in the most recent five weeks. He reminded the Committee of CEC's recommendation that the Board not object to the new structure or the dredge cut as proposed by the county, but he promised to track the status of the county's application on the Board's behalf. d. ID 21-1568 Tigertail Lagoon / Sand Dollar Island Update (Mohamed Dabees) Mr. Mohamed Dabees, Humiston & Moore Engineers, reported that H&M had received a request for additional information on the permit application for the eco-system restoration of Tigertail Lagoon and Sand Dollar Island. He summarized H&M's responses to date, and he highlighted the areas of collaboration with other agencies and the state in meeting all of the requirements of the project. e. ID 21-1583 Tigertail / Sand Dollar New Scope of Work (Mohamed Dabees) Mr. Dabees provided an update on the Scope of Work and confirmed the Board's understanding regarding the three main components of the plan: 1) additional biological mapping, to be completed by Turrell Hall & Associates. 2) a scoring system to evaluate pluses and minuses of environmental impacts, and; 3) ongoing biological monitoring to track the improvement of the system. MOTION by Member Ryan, seconded by Member Zinkan that the Scope of Services from Humiston & Moore to respond to the RAI in coordination with FDEP on the environmental mapping and monitoring plan in the amount of $48,638.00, be Approved. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Vice-Chair Barto, Chair Delawder, Member Fernstrum, Member Ryan and Member Zinkan (9) OLD BUSINESS a. ID 21-1569 Beach Grooming Report (Tom Ryon) Mr.Tom Ryon was not present to provide his report. Member Paul Fernstrum noted his recent conversation City of Marco Island Florida Page 3 Hideaway Beach Tax District Board Meeting Minutes - Final May 20, 2021 with Mr. Ken Bell, President of the 6000 Building's Condo Association, who indicated that the Beach had never looked better. However, Member Fernstrum also reported on the significant narrowing of the beach in front of Tower 3 and the occasional overflow that occurs. He promised to re-measure that area again prior to the Board's next meeting. b. ID 21-1570 Identifying a Member to Lead Communications to Hideaway Beach Residents (Chair Delawder) The Board deferred this item to June meeting when all board members would be present for discussion. c. ID 21-1572 Discussion of Loan Documents in Order to Have Funding for Construction (Delawder / Woodward) Attorney Craig Woodward, along with his Associate Zach Lombardo, outlined several of the funding alternatives available to the Board for its consideration. d. ID 21-1571 Discussion of Proposed Millage Rate (Chair Delawder) There was a general discussion on project costs, contingencies, property values, and tax revenue for fiscal year 2021-2022. It was agreed to use this information to set the 2021-2022 millage rate at the June meeting. e. ID 21-1573 Communications Update by Denny Shields of RDS Communications (Member Ryan) Mr. Denny Shields of RDS Communications Group presented his proposed approach for communicating the key messages of the Board's Tigertail Lagoon/Sand Dollar Island efforts to the Hideaway Beach community. He received support from the Board to continue along the path that he described, and he indicated his intention to use his draft to formalize a more detailed plan for the Board's future consideration. f. ID 21-1574 Discussion of Referendum in August 2022 to Renew Bonding Capacity (Member Ryan) Attorney Woodward reported on his investigation into the ongoing authorization of the Tax District to levy taxes, and he indicated that the 2.6 mil cap may or may not still be in effect. He will report back to the Board on this at the Board's June meeting. (10) NEW BUSINESS None. (11) COMMITTEE COMMUNICATIONS a. Sharing of Thoughts on Topics of Board Interest Attorney Woodward indicated that the Board is required to conduct an election of its officers annually, and he proposed that this be undertaken at the Board's June meeting. Mr. Mohamed Dabees requested that the Board consider scheduling a meeting in September (or earlier) to review inputs from the US Army Corps of Engineers (and, possibly, others) that could impact the start of the Tigertail Lagoon/Sand Dollar Island project as currently scheduled. b. Confirmation of Board Member Availability for Next Meeting (June 24, 2021 at 2:00 P.M.) City of Marco Island Florida Page 4 Hideaway Beach Tax District Board Meeting Minutes - Final May 20, 2021 All Board Members indicated their intention to be present for the next meeting on June 24th. (12) ADJOURNMENT There being no further business before the Committee, Chair Delawder adjourned the meeting at 4:08 P.M. ______________________________________________________ Tracey Barnett, Administrative Assistant for Public Works Department City of Marco Island Florida Page 5