Parks and Recreation Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Tuesday, November 21, 2017 3:00 PM Community Room Parks and Recreation Advisory Committee Chair: Carlos Portu Vice-Chair: Michael Levine Members: Meg Bonos, Rich Lutz, Jerra Minning, Allyson Richards, Ron Rutledge City Staff: Lola Dial, Samantha Malloy, Patty Mastronardi, Martha Montgomery Parks and Recreation Advisory Meeting Minutes - Final November 21, 2017 Committee (1) ROLL CALL (2) APPROVAL OF AGENDA MOTION by Chair Portu, seconded by Member Rutledge, that this be approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Portu, Vice-Chair Levine, Member Bonos, Member Rutledge and Member Richards Not Present: 2- Member Lutz and Member Minning (3) APPROVAL OF MINUTES MOTION by Member Richards, seconded by Vice-Chair Levine, that this be approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Portu, Vice-Chair Levine, Member Bonos, Member Rutledge and Member Richards Not Present: 2- Member Lutz and Member Minning ID 17-2118 Draft PRAC Minutes for October 17, 2017 Attachments: Draft of PRAC Minutes for October 17.2017.pdf (4) PRESENTATION a. 2009 Veterans' Community Master Plan Discussion 1. Kimley Horn - James Pankonin, City Growth Management - Dan Smith Mr. Pankonin discussed general outline of improvements to amend 2009 Master Plans in phases:Showing what has been done in past, Get Information Next Steps: Priororitize features Develop contractual agreement with City and Kimley-Horn Redo renovations, what kind of things will be added to contract Accumulate community needs, will develop a site plan Scope of work - 8-9 phases to help fulfill needs of community Develop a preferred master plans, present to CC, present to Staff, make revisions, make final master plan, approve by CC. Process for approval 5-10 months - Develop sketches. To staff Dec, 27th for Jan 8th CC meeting, showing fees per tasks. Don't have to reinvent the wheel, come back in phases where. Redo Master Plan to develop park in phases and implementation: # of stake holder meetings - 2-3 community meetings. City staff will determine who Kimley Horn will meet with. time frame for meetings to occur - target completed by end of season in April-May. KH will have a proposed schedule of required meetings. City of Marco Island Florida Page 1 Parks and Recreation Advisory Meeting Minutes - Final November 21, 2017 Committee (5) STAFF COMMUNICATIONS a. Recreation Programs Discussion - Lola Dial Ms. Dial out of trailer, officially in new community center building. Posted on facebook and Twitter, Email pdf files to PRAC. Programming: Friday, Dec 1st - Opening doors, bocce playing Parents Night Out - 5:30 p.m. Extension classess - Gardening, 3 classes end of Dec. 8th and Dec 16th New Programs: Marianne Lorusso - School of Performing Arts Center for Dance Techniques Tap Dancing Youth intermediate dance Ballet technique Teen Jazz New brochure will be in middle of December, on City website Tumbling coming back Wed, 5-6 Future Stars 6-7 Santa's Workshop - Sat. Dec 9th 9am - 12 Movie in Park - The Santa Clauss - Dec. 15th with Christmas Island Style Cookies and Milk with Santa - Dec 16th 10-12 Overnight project - middle school - Dec 29th about Drama Line Dancing - Dec 5th Tuesday 9-11 daily New Interval Inferno fitness program - Tues./Thurs - 930-1030 Meditation & Mindfulness- Wedn 10-11 Gentle Stretch Yoga - Wed, 12:30-1:30 January - Eccentrics by July - Jan 2nd Winter Concert Series start in January 7th, Feb. 25th Cooking classes returning - first class January 25th b. Facilities Discussion - Martha Montgomery Mackle Park moving in , equipment check out is open now. Dec 1st all rooms open to public Grand Opening - Dec 14th - 4 pm -6 pm - Meet and Greet Instructors Dedication - Michael Levine will read dedication. Invite community to attend new building. City working on repairs, renovations. Working on lighting, Racquet Center: Has Mold closed down RC building - working few months Veterans Park: Farmers Market started last week every Wednesday Fountain is high maintenance, temporary repairs, working on permanent repairs - water safety concerns City of Marco Island Florida Page 2 Parks and Recreation Advisory Meeting Minutes - Final November 21, 2017 Committee Mike Levine: Veterans Day was great and prepared. Staff worked very hard b. Facilities Discussion - Martha Montgomery b. Facilities Discussion - Martha Montgomery c. New Mackle Park Community Center Update - Samantha Malloy d. Community Events - Samantha Malloy Christmas Island Style is great event on Dec 16th in evening. Brings Santa to MP via helicopter - Dec. 16th, parade in January 13th Concert in Park - food & drinks - sponsorship to be announced. Farmers Market - 180 spaces filled, more new local vendors, make more farmers market with food cart, want handmade products. (6) OLD BUSINESS a. Youth Council Update Member Minning mentioned program held at her school, some participants might be interested. Off island want to participate, Capri, Goodland or Fiddlers Creek. Member Richards Went to St. John Neumann, very interested MI Academy - making student awrare Lely - post on websites Flyer - Heather created. Post other places, send electronic copies to PRAC Reach out to Youth Ministers Member Minning will reach out to ROTC - Leader class Incorporate all communities other than Marco Island, see in few weeks for opportunity or interest. Wait until next year, can change participants areas. (7) NEW BUSINESS a. Veterans' Community Park & City Trees - BAC - Chair Linda Colombo b. Paradise Coast Blueway - Kayaking Trail to Glades Chair Portu informed committee from article sent to them regarding kayak trails Wiggins Pass to Everglades City. Get involved with on the water projects. Look at information, paddle path in Lee County called "The Great Calusa Blueway" for tourist season. Stay aware, keep on agenda. Need questions answered, what PRAC can do with it. Get someone here, safety and insurance issues. c. Interlocal Agreement with Tommie Barfield Elementary - Baseball Field Chair Portu stated background regarding concerns with agreement with TBE to use City of Marco Island Florida Page 3 Parks and Recreation Advisory Meeting Minutes - Final November 21, 2017 Committee baseball field. Concerned City, Parks & Recreation moved away for city residents to use baseball field. Resident concern was City manages field, grounds maintenance and school board allows field to be used. TBE is only regulation field on island. City terminated agreement to Collier County, Ms. Malloy termination is effective December 22, 2017, City keeps calendar on usage, two years 5 times used, last year 2 times used. City staff is scarce to continue to maintain (mowing, lining, dugouts maintained) TBE field, only have 2 maintenance crew with P&R, don't have resources to take care of properly. Same care as Winterberry Park. Chair Portu - usage for TBE was extensive - older kids from MI Academy use field daily. Collier County will no longer handle if local agreement is not in place. Field is used all week, evenings, and football season. Member Minning - communication issues with usage of fields, Men's Softball using, not able to accommodate youths. Who is maintaining fields - school board piece of property, maintained by City. What can we do, if can't maintain due to scarce maintenance crew. Two issues - Salvage interlocal agreement as it exits, (spoke to Collier County Schools - they are willing to accept resigion) Where are resources come from - Athletic Director MIA to privately handle field to keep as City opportunity SM - If City wants to continue, will speak to Director - need to maintain through City to maintain property. Middle School pays City to maintain, Can TBE pay City to reimburse. Fees per player to maintain field. RR What does it cost to maintain TBE field on a yearly basis. - SM - depends on what needs to be done, looking at broad scope. Football, soccer needs to be prepared at Winterberry/MP then to TBE SM - Park time position challenge is find someone with correct background to maintain field. Additional cost to do TBE, Affordable not able to take on any additional landscaping companies. Chair Portu - (8) PUBLIC COMMENT Lazaro F. volunteers and helps out with fields to get ready mowing , lining, takes time, scheduling. Parents put out time, needs to benefit community. Important to children for small cost to maintain field. Gary Castor, 81 Dolphon Circle, Island of Capri, - Misunderstanding when use field. Need a process, will use field if keep it. Patrol Baldwin 62, Marco Village Drive - County has not opened field, TBE is benefit to all locations ages 4-14. MI drive to East Naples for a 5:30 practice25 minute ride, when we have fields here. Detriment to give away field, if keep on island, field will be used more and more. Concider keeping field on island. Input: Chris - keep basefield to have place to play, , no fence Zachary - keep baseball field field, can help with practices, too far to travel to play at other locations. City of Marco Island Florida Page 4 Parks and Recreation Advisory Meeting Minutes - Final November 21, 2017 Committee Active group of parents, volunteer for maintenance to keep up maintenance on field, If have baseball field, more people would sign up, have 3 fields, Keep field, alot more peopole will sign up for Optimisit Club, with baseball program. so don't have to play at Gulf Coast. Keep field, activties for kids, great work out and good for baseball. Jerra - If don't have to travel to East Naples, can practice on island, far distance to travel. Only high schools fund fields, not elementary schools. Can have a landscaper to maintain field with resources to do it. MOTION by Chair Portu, seconded by Vice-Chair Levine, that this be approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 5- Chair Portu, Vice-Chair Levine, Member Bonos, Member Rutledge and Member Richards Not Present: 2- Member Lutz and Member Minning (9) ADJOURN Chair Grifoni - will try to get on CC agenda. before termination Dec. 27th. Will try Dec. 4th agenda. Meeting adjourned 4:34 pm NOTE: TWO OR MORE CITY COUNCILORS OR OTHER COMMITTEE MEMBERS MAY BE PRESENT Note Note Chair Linda Colombo, Beautification Advisory Committee attended meeting to educate PRAC on needed park trees. Plans for PRAC to participate as Committee: City Council had interest in Tree Ordinance, wants a tree policy for types and location of trees, Medians and Right-of-Way locations. Researched informational articles on types of trees to use and locations to plant. She suggested a joint Workshop with PRAC for discussion in future. PRAC agreed to provide help if needed. Funding sources: Grant past summer for trees (come and gone) None right now, maybe now since hurricane What can City offer? Donations Parks & Recreation Foundation - 501C - charitable Trees R' Cool Project - solicited for trees - 32 trees with plaques were donated, some destroyed, replaced? City will not replace trees. Chair Portu going forward, donated trees, find new location for trees with plaques. Thanked Ms. Colombo will work out in greater detail. Meet after year with BAC January or afterwards. City of Marco Island Florida Page 5 Parks and Recreation Advisory Meeting Minutes - Final November 21, 2017 Committee Rollcall Rollcall Present: 5- Chair Portu, Vice-Chair Levine, Member Bonos, Member Rutledge and Member Richards Absent: 2- Member Lutz and Member Minning City of Marco Island Florida Page 6