Parks and Recreation Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Tuesday, December 19, 2017 3:00 PM Community Room Parks and Recreation Advisory Committee Chair: Carlos Portu Vice-Chair: Michael Levine Members: Meg Bonos, Rich Lutz, Jerra Minning, Allyson Richards, Ron Rutledge City Staff: Lola Dial, Samantha Malloy, Patty Mastronardi, Martha Montgomery Parks and Recreation Advisory Meeting Minutes - Final December 19, 2017 Committee (1) ROLL CALL Present: 4- Vice-Chair Levine, Member Rutledge, Member Richards and Member Minning Absent: 3- Chair Portu, Member Lutz and Member Bonos (2) APPROVAL OF AGENDA Chair Portu arrived at 3:01 p.m. MOTION by Member Richards, seconded by Member Rutledge, that this be approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 6- Vice-Chair Levine, Member Lutz, Member Bonos, Member Rutledge, Member Richards and Member Minning Not Present: 1- Chair Portu (3) APPROVAL OF MINUTES Passes unanamously. ID 17-2161 Draft of PRAC Meeting Minutes November 19, 2017 Attachments: Draft of PRAC Meeting Minutes Nov. 21.2017 (4) STAFF COMMUNICATIONS a. Recreation Programs Discussion - Lola Dial Ms. Dial reported the following: Thanked Key Club at MI Academy for handing out cookies at events Thanked Steve Stefanides for Christmas Island Style Winter Concert Series starts Jan. 7th - April 8th Parents Night Out - Jan 12th @ 6:30-10:30 pm Over Night Play Project - Jan 19-20 @ 3pm -10:00 am (next day) Movie in the Park - Central Intelligence -Jan. 26th @ 6:06 pm Tap Dancing 11am - 12 pm Bridge on Mondays - 1 pm - 4 pm Eccentrics fitness classes Mon, Wed, Thur 9-10 Line Dancing - Jan. every Tues. 8:30 am - 9:30 am New Classes: Chair Yoga stretching/balancing - Wed @ 1:30 - 2:30 pm Conquer your Stress - Jan - March - 6:30 pm - 8:00 pm Dance/fitness - Tues/Thurs Jamie DePaola Cooking - Dinner Thurs., Jan. 25th, 3 evening classes Beginner sewing - adults/children classes - Tues. - Jan 16-Feb 5 @ 6pm - 8pm No Knit Yarn - Mon., Jan 22, scarf with tying yarn Book/Purse - Mon., Jan 29th - 12:30 3:30 pm, next class Mar. 5th b. Facilities Discussion - Martha Montgomery City of Marco Island Florida Page 1 Parks and Recreation Advisory Meeting Minutes - Final December 19, 2017 Committee Brief update by Ms Montgomery: Sailing Center: Hurricane sea wall fell in, getting electrician Trailer door torn off, waiting for replacement in few weeks Racquet Center: Clay court material ordered New roof on main center and Racquetball building Mackle Park: Light towers (phase one) repaired completed (northeast) Fields concerned, working with assistance with group, planning within few weeks (will present to PRAC) to hire to help with fertilizing issue Dog park has temporary fencing issues, needs approval Member Lutz arrived at 3:02 p.m. Winterberry Park: Lights turning off constantly, working with electrician on under wire kink from hurricane. Troubleshooting Fencing - Chris Byrnes working on fences and large structures. Fence after season. Fields - dry - irrigation fine, working on fertilization will check with JSM Veterans' Community Park Fountain working now, done in stages as to not turn off long period of time Member Bonos arrived at 3:04 p.m. c. New Mackle Park Community Update - Samantha Malloy Ms. Malloy reported: Grand Opening last week, full calendar of programs, working with construction group to complete checklist Chair Portu requested new building show usage numbers by tracking occupancy continually, get regular updates, operating at percent of occupancy for future needs. REC1 Program will be able to keep occupancy updates. Member Bonos requested construction data, and budget for building with a monthly report. d. Community Events - Samantha Malloy Ms. Malloy reported the following: January 13th - Concert in Park featuring Journey/Styks 4:30 pm- 9:00 pm with food, waiting to hear from Optimist Sponsoring: Wild Jimmies & Antonio's Pizza confirmed Presenting Sponsor - First Integrity Bank City of Marco Island Florida Page 2 Parks and Recreation Advisory Meeting Minutes - Final December 19, 2017 Committee Next concert is April 28, 2018 Feb 3rd - Souper Bowl at Mackle Park Vice-Chair Levine stated lighting of Christmas Tree at Veterans' Community Park was great from Island Christmas Style with 2,500 - 3,000 people in attendance. Member Rutledge suggested adding picnic table and sod at open green space (where Admin Trailer was located) at Mackle Park. Member Minning stated line long to meet with Santa in helicopter, possibly next year have attendees participate in activities while waiting. (5) OLD BUSINESS a. Architect Design for Veterans' Community Park Ms. Malloy - forwarded scope of services plans from Kimley-Horn, will forward to City Council, need Award of Contract, January 22nd agenda scheduled. Vice-Chair Levine - Look at plans, if all written is needed, too much money being spent - $120,000-$130,000 in costs has redundancy. Chair Portu - Never had a site plan, can verify if done previously. Need basis for future, high amount. Present to City Council - $75,000 to expend. Probably have contract in May? Need public input comments. Scope of services below $100,000. Chair Portu requested to meeting with City Manager to discuss money concerns/issues. Email comments/concerns to Ms. Mastronardi to pass along to encourage modifications with City Council. Member Lutz - original plans are 9 years old, make sure current information is correct. Negotiate pricing, cut back on some items such as number of meetings. Member Rutledge - have architect take a look on what was previously done. Public Comment: Dawn Kuhn - Final Master Plan given to PRAC members from original served on committee. Proposal was $40,000. City Council's concern was Site Plan before moving forward. b. Youth Council Update Parks & Recreation received 3 applications, copies in hand out packet. Member Bonos - open to nominate individuals who are eligible for Council. Member Minning - approach applicants, non filled-out applications. Not able to get time for training due to school schedules. Member Richards - Other leadership groups on island, YMCA collaborate to have one group to work with all organizations. Chair Portu - go with what we have with 3-5 kids. Give it 30 days to get more applicants, City of Marco Island Florida Page 3 Parks and Recreation Advisory Meeting Minutes - Final December 19, 2017 Committee at next meeting choose Council and go with interview process to kick-off.. Vice-Chair Levine inquired if any students from MI Academy were interested, have not received response. c. BAC Tree Workshop January 10, 2017 @ 2:00 p.m. PRAC in favor of Workshop with BAC on January 10th at 1:00 pm include fruit vegetable garden for joint project. d. Interlocal Agreement with TBE - Baseball Field Ms. Malloy stated City manager wrote recent letter, message saying looking forward to working with us in future. Need to rake, cut grass by school, scheduling of field maintenance is challenge due to time frame. Chair Portu - Leave on agenda for next month - status of field, improvements to get in appropriate shape, make the field better with public awareness. Requested PRAC get field need list (City or sponsors to help with process). Once receive needs list, City will get cost of needs requested. Get overview of policies/procedures. Security on fields, keys returned to City, will be signed out, schedule for field, provide approved schedule to TBE commitment from users, Group needs single point of contact for key usage. Ron - heard from residents - lack of awareness for booking needs to be reviewed, tweaking schedule, will review policies/procedures. Advertise for individual usage, have sign to call phone number for access to field. Cost to use TBE field? e. Donations for Veterans' Community Park trees None. Speak with BAC at Jan. 10th Workshop. f. Paradise Coast Blueway - Kayaking Suggestion to meet with non-profit kayak group, Chair Portu stated Collier County created part-time position to coordinate program. Will continue to reach out to contact Collier County for presentation. (6) NEW BUSINESS None. (7) PUBLIC COMMENT See above under 5.a.. (8) ADJOURN City of Marco Island Florida Page 4 Parks and Recreation Advisory Meeting Minutes - Final December 19, 2017 Committee Meeting adjourned at 4:07 p.m. NOTE: TWO OR MORE CITY COUNCILORS OR OTHER COMMITTEE MEMBERS MAY BE PRESENT City of Marco Island Florida Page 5