Parks and Recreation Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Tuesday, March 20, 2018 3:00 PM Community Room Parks and Recreation Advisory Committee Chair: Carlos Portu Vice-Chair: Michael Levine Members: Meg Bonos, Rich Lutz, Jerra Minning, Allyson Richards, Ron Rutledge City Staff: Dan Smith, Samantha Malloy, Patty Mastronardi Parks and Recreation Advisory Meeting Minutes - Final March 20, 2018 Committee (1) CALL TO ORDER Chair Portu called to order at 3pm (2) ROLL CALL Member Minning arrived at 3:07 p.m. Present: 7- Chair Portu, Vice-Chair Levine, Member Lutz, Member Bonos, Member Rutledge, Member Richards and Member Minning (3) PLEDGE OF ALLEGIANCE Led by Chair Porotu. (4) APPROVAL OF THE AGENDA MOTION by Vice Chair Levine, seconded by Member Rutledge that this be approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 6- Chair Portu, Vice-Chair Levine, Member Lutz, Member Bonos, Member Rutledge and Member Richards Not Present: 1- Member Minning (5) APPROVAL OF THE MINUTES MOTION by Member Richards, seconded by Vice-Chair Levine, that this be approved. MOTION CARRIED BY THE FOLLOWING VOTE: Yes: 6- Chair Portu, Vice-Chair Levine, Member Lutz, Member Bonos, Member Rutledge and Member Richards Not Present: 1- Member Minning ID 18-137 PRAC Draft Minutes for February 20, 2018 Attachments: Draft PRAC Minutes for February 20. 2018 (6) STAFF COMMUNICATIONS a. Recreation Programs Discussion - Lola Dial Ms. Dial reported: Veterans' Community Park: Seafood Festival, March 24th - 25th @11:00 a.m.- 5:00 p.m. daily - Parks & Recreation providing face painting and games. Mackle Park: Movies in Park - March 30th - 7:30 a.m. - Guardians of the Galaxy, Volume II Spring Jubilee - March 31st @ 10:00 a.m.- 2:00 p.m. - Train ride, sail boats, crafts, inflatables, petting zoo, face painting, 2000 Easter eggs on field Racquet Center: Pickleball Social nightly City of Marco Island Florida Page 1 Parks and Recreation Advisory Meeting Minutes - Final March 20, 2018 Committee Ladies Night 5:30 p.m.- 8:00 p.m. Pickle Ball Lessons Coach Wayne- afternoon tennis instructions Coach Burnett - tennis instructions b. Facilities Discussion - Martha Montgomery Ms. Malloy reported: Racquet Center: Crack in wall, lights not working, waiting for inspection. Contractor due to repair Thursday. April more repairs: hurricane damage first, fix bent poles, re-surface court #1, leaking faucet in men's restroom. Waiting for estimate from plumber. Member Richards suggested using comment cards or guests inform City staff of needed repairs. List of Marco Island parks posted on City website under Recreation in brochure. Chair Portu mentioned update on Leigh Plummer Park's irrigation not working, and mulch looking dry. Affordable Landscaping will update. Jerra Minning arrived at 3:07 p.m. c. Community Events - Samantha Malloy Ms. Malloy reported: Veterans' Community Park: Seafood & Music Festival on March 23-25th @11:00 a.m. - 9:00 p.m. Island Rocks Concert on April 28th @ 4:30 p.m. - 9:00 p.m. Farmers Market last day April 18th. Received positive feedback, some vendors had flu, traffic around park - improved with 2 p/t park attendants and police directing traffic during busy season, and New Life Church allows parking on their property. Relay for Life on April 7th @ 3:00 p.m. - 9:00 p.m. Mackle Park: Spring Jubilee at Mackle Park on March 31st at 10:00 a.m. - 12:00 p.m. d. Racquet Center Open Play Ms. Malloy stated free play is 1:00 p.m. - 4:00 p.m., can be changed in the future. Parks & Recreation reviewed hours to best utilize community, and help members to play. Set time is not in effect, most members agree to new free play time as 4:00 p.m. - 6:00 pm, will notify if time changes. Chair Portu stated to negotiate to be agreeable, have level ground, non-members should also participate. Member Bonos 4:00 p.m. - 6:00 p.m. free play allows residents to play, pay daily. Director Smith suggested memberships use premium time. Member Minning stated there are limited courts. Ms. Malloy taking everything into consideration, discussing with staff, community and members. Member Rutledge complemented Parks & Recreation staff and facility at Mackle Park for event by MIHS. City of Marco Island Florida Page 2 Parks and Recreation Advisory Meeting Minutes - Final March 20, 2018 Committee Bruce Hane, resident, 563 Elkcam Circle - Free time hours were tightened to save money. Saturday/Sunday free time in afternoon staffed 8:00 a.m. -12:00 p.m. Suggested to add 4 pickleball courts (now temporary nets). Guest fee is $10, membership dropping, time should be later for free time - 5:00 p.m.-7:00 pm, 5 days a week. MI should have more than 1 permanent court. Get courts lined correctly with permanent nets. Change time at end of season, free time 4:00 p.m. - 6:00 p.m. or 5:00 p.m. - 7:00 p.m. Carol Halaschak, Racquet Center employee - Membership $379.48 for Pickleball, RC & Tennis can play anytime. Pickleball is $155.29. Tennis members are scheduled in leagues. Open play rotational pickleball is 8:00-12:00 p.m. for members or non-members with $10 guest fee. Can reserve courts 12:00 and after. Dawn Kuhn, resident stated vote to hire Kimley Horn was 7-0. Hiring Jo D. Pree as instructor, helps couples play pickleball 6:00 p.m.- 8:00 p.m. Recommendation: Bring pickletball under airnasium at Mackle Park. David Shaggett stated more activity and making progress in right direction with for pickleball play. Recommendation: 1. Player safety - court #1, other side needs resurfacing, 2. Quality of facility - need permanent nets, 3. Revenue vs. cost - ways to increase to offset renovations, player safety, possible law suits building over the years. 4. ADA compliant - wheel chair playing, not access to top court. staff is looking for ways to accommodate, sinks not ADA compliant. 5. Ability to handle capacity of Pickleball play. Need for court essential to get from 7 to 9 courts, can be done by re-orienting space. Reserving time only on weekend, open play all day Monday-Friday due to many players vs. number of courts. $146.50 for membership, rates can go up, higher rates for residents vs. non-resident. Coach Wayne Clark, tennis instructor stated kids play pickleball 4:00 p.m. - 6:00 p.m. after school, no issues on instructors court #1. Chair Portu requested annual costs, membership fees, and pro shop. FY19 budget PRAC can request additional funds, then bring to City Council for approval. End of April PRAC needs budget proposal for a meeting. Director Smith stated to review parks needs with community input, develop 5 year master plan and move forward with all parks, can be done in next budget cycle. Ms. Malloy is creating a wish list for all parks for community input during PRAC meetings. Member Levine inquired if any record for usage on tennis courts vs. pickle ball court. Ms. Dial stated need ratio to average out number of players. (7) PUBLIC COMMENT (TIME CERTAIN 4:00 P.M.) None. (8) PRESENTATIONS City of Marco Island Florida Page 3 Parks and Recreation Advisory Meeting Minutes - Final March 20, 2018 Committee None. (9) OLD BUSINESS a. 2009 Veterans' Community Park Master Plan Update Ms. Malloy reported update for City Council approval on Kimley-Horn's Scope of Services. Veterans and stake holders can give input at next PRAC meeting on April 17, 2018 @ 3:00 p.m. Chair Portu requested Budget Request Workshop (for 1-2 hrs.) on April 3, 2018 at 10:00 a.m. (check room availability). Met with Kimley-Horn prior to workshop to review revised Scope of Services. Post meeting schedules on City website for public attendance and comments. April 3rd meeting to vote on as committee tbd, different meetings are going to occur. Dawn Kuhn, resident, 505 Tigertail Court requested to advertise meetings in Marco Island newspapers for public input. Buidling costs are more now than 2009. Funding options are: use grants, lobbyist find funds, get private/corporate sponsors, and increase tax revenue to build in three (3) phases - Phase I, II, III. b. Youth Council Update Member Richards will contact three (3) applications. Member Richards & Member Minning will schedule first workshop with applicants for April 19, 2018 (if room availability). Meeting will be advertised as public meeting, and held in Community Room with other department staff. c. Partnering with Beautification Adv. Community Tree Discussion None. (10) NEW BUSINESS None. (11) COMMITTEE COMMUNICATIONS None. (12) ADJOURNMENT Meeting adjourned 4:16 p.m. NOTE: TWO OR MORE CITY COUNCILORS OR OTHER COMMITTEE MEMBERS MAY BE PRESENT City of Marco Island Florida Page 4