Parks and Recreation Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Tuesday, February 21, 2023 3:00 PM Community Room Parks and Recreation Advisory Committee Chair: Allyson Richards Vice-Chair: Dolores Siegel Members: Adrian Conner, Lisa Hogan, Doug Kelly, Carlos Portu, David Shagott, City Staff: Daniel Smith, Samantha Malloy, Miguel Carballo, Martha Montgomery, Jill Cartaya Parks and Recreation Advisory Meeting Minutes - Final February 21, 2023 Committee (1) CALL TO ORDER Chair Portu called the meeting to order at 3:00 pm. (2) ROLL CALL Present: 6- Member Conner, Member Hogan, Member Portu, Member Shagott, Vice-Chair Siegel and Chair Richards Not Present: 1- Member Kelly (Note: Member Kelly arrived at 3:22 pm.) ALSO PRESENT Samantha Malloy, Manager, Parks, Culture and Recreation Miguel Carballo, Fleets & Facilities Manager Martha Montgomery, Facilities Supervisor (3) PLEDGE OF ALLEGIANCE Led by Chair Portu. (4) ELECTION OF CHAIR AND VICE-CHAIR Chair Portu briefly outlined the nomination and selection process and opened the floor for nominations to the position of Chair and Vice-Chair for the Parks and Recreation Advisory Committee. MOTION by Member Siegel, seconded by Member Shagott nominated Allyson Richards Vice-Chair for Chair of Parks and Recreation Advisory Committee. Yes: 6- Member Conner, Member Hogan, Member Portu, Member Shagott, Vice-Chair Siegel and Chair Richards Not Present: 1- Member Kelly MOTION by Member Shagott, seconded by Chair Richards nominated Member Siegel for Vice-Chair of Parks and Recreation Advisory Committee. Yes: 6- Member Conner, Member Hogan, Member Portu, Member Shagott, Vice-Chair Siegel and Chair Richards Not Present: 1- Member Kelly (5) APPROVAL OF THE AGENDA Chair Richards requested to approve the Agenda. MOTION by Vice-Chair Siegel, seconded by Member Portu to Approve the Agenda. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: City of Marco Island Florida Page 1 Parks and Recreation Advisory Meeting Minutes - Final February 21, 2023 Committee Yes: 6- Member Conner, Member Hogan, Member Portu, Member Shagott, Vice-Chair Siegel and Chair Richards Not Present: 1- Member Kelly (6) APPROVAL OF THE MINUTES Chair Richards requested to approve the January 17, 2023, Minutes. MOTION by Member Shagott to Approve the January 17, 2023, Minutes seconded by Member Conner. MOTION CARRIES BY THE FOLLOWING VOICE VOTE: Yes: 6- Member Conner, Member Hogan, Member Portu, Member Shagott, Vice-Chair Siegel and Chair Richards Not Present: 1- Member Kelly ID 23-2776 PRAC Draft Meeting Minutes for January 17, 2023 (7) OLD BUSINESS None. (8) NEW BUSINESS None. (9) STAFF COMMUNICATIONS ID 23-2751 February 2023 Program Calendar ID 23-2752 Veterans Community Park Event Calendar ID 23-2769 February 2023 Staff Report Chair Richards asked for a run down on the February 2023 Program Calendar. Samantha Malloy, Manager, Parks, Culture and Recreation replied that Parks and Recreation is very busy. The attendance for the adult programs has increased, room rentals have increased, and a lot of people are coming down for spring break. Parks and Recreation anticipate an influx of visitors during the next couple of weeks for Mackle Park, Winterberry Park, Veterans Community Park, and the Racquet Center. Member Portu expressed his concern regarding the parking around the perimeter of Mackle Park. Ms. Malloy mentioned that this could be a topic for a future Parks and Recreation Advisory Committee meeting. Ms. Malloy pointed out that Mackle Park has great relationships with the Library and the Museum which has helped in the past with overflow parking. Parks and Recreation will try better to advertise the overflow parking facilities. Parks and Recreation will also remind the staff and volunteers where to park during big events. Chair Richards mentioned using a golf cart to shuttle the patrons back and forth from the overflow parking. City of Marco Island Florida Page 2 Parks and Recreation Advisory Meeting Minutes - Final February 21, 2023 Committee Ms. Malloy replied that Parks and Recreation has reached out to a couple of businesses. These businesses would charge Parks and Recreation and our department does not have funds allocated for this. Member Portu asked if Parks and Recreation has investigated calling Island Wave. This company works for tips. Ms. Malloy stated that Parks and Recreation has used these types of companies for Veterans Community Park and will look into using these companies for Mackle Park Events. Member Portu asked would Park and Recreation be interested in a golf cart and should we look into budgeting for this. Ms. Malloy stated that Parks and Recreation would have to look into the logistics, i.e., cost, personnel to utilize the golf cart and to make sure Parks and Recreation have enough personnel to cover their facilities. Member Portu requested that the staff look into possibly converting swale parking along Leland Way to actual parking spaces. Miguel Carballo, Fleets & Facilities Manager stated that this would fall under Public Works as a Right of Way project. Ms. Malloy asked if anyone had any questions regarding the monthly report. Vice-Chair Siegel asked if anyone underwrote the cost of the band, “The Boss Project” for the Islands Rock Concert. Ms. Malloy replied, it is within our budget. In addition to the The Boss Project, is the unveiling of The Chair of Honor. The festivities will start at the Memorial Area with Carl from the Rolling Thunders making a presentation, Jim Long is going to be singing God Bless the USA and then will help gather everyone back to the band shell and start off the concert. Chair Richards asked if there will be plenty of food vendors for the event. Ms. Malloy replied that there are going to be food vendors and Kiwanis and Rotary will be helping with beverages. Member Portu asked how the food vendors will be arranged/parked. Ms. Malloy replied, the vendors will be coming in where the vehicle entrance is. This is located right across from the church lot and close to the band shell. Chair Richards asked if Parks and Recreation is receiving a lot of complaints regarding the guest passes at the Racquet Center being sold out. Ms. Mallow replied, no not a lot. Parks and Recreation might receive a few from a new community member that just bought on the island. Our space is very limited. Chair Richards asked if there were any more issues with Tennis. Ms. Malloy stated that Parks and Recreation have received a few calls regarding Tennis and one of those concerns is that those community members want to play tennis now. Parks and Recreation have been City of Marco Island Florida Page 3 Parks and Recreation Advisory Meeting Minutes - Final February 21, 2023 Committee able to accommodate these members. The Tennis players have really been able to enjoy the free play time between 4-6 pm. Now we have MIA enjoying playing tennis and pickleball at the Racquet Center. Member Portu asked what the decision of the City Council regarding the Racquet Center was. Ms. Malloy stated that Daniel Smith, Community Affairs Director, received an estimate of about $35,000 for the design of the Racquet Center and Mr. Smith will present it to City Council. Mr. Caballo added that Fleets and Facilities received the recommendations from the City Council to proceed with the conversion of two courts. Fleets and Facilities has received the budget estimates for the two options that were previously discussed but their department is drafting the scope to put it out for bid this year and once our department has the proposals our department will present it to council for funding and execute the work. (10) PUBLIC COMMENT None. (11) NEXT MEETING: CONFIRMATION & ATTENDANCE March 21, 2023 @ 3:30 pm. Chair Richards asked if everyone will be attending the next PRAC Meeting which will be March 21, at 3:30 pm. Member Portu will not be able to attend. (12) PROPOSED AGENDA TOPICS FOR NEXT MEETING (13) OTHER COMMITTEE COMMUNICATIONS Chair Richards welcomed new Parks and Recreation Advisory Committee Member Lisa Hogan. (14) ADJOURNMENT There being no further business, the meeting adjourned at 3:35 pm. Chair Richards asked for a motion. MOTION by Member Portu and seconded by Vice-Chair Siegel to Adjourn the meeting. MOTION CARRIES BY THE FOLLOWING VOICE VOTE: Yes: 7- Member Conner, Member Hogan, Member Kelly, Member Portu, Member Shagott, Vice-Chair Siegel and Chair Richards City of Marco Island Florida Page 4