Parks and Recreation Advisory Committee

City of Marco Island Florida 51 Bald Eagle Drive Marco Island, Florida cityofmarcoisland.com Meeting Minutes - Final Tuesday, June 20, 2023 3:30 PM Community Room Parks and Recreation Advisory Committee Chair: Allyson Richards Vice-Chair: Dolores Siegel Members: Adrian Conner, Lisa Hogan, Doug Kelly, Carlos Portu, David Shagott, City Staff: Daniel Smith, Samantha Malloy, Miguel Carballo, Martha Montgomery, Jill Cartaya Parks and Recreation Advisory Meeting Minutes - Final June 20, 2023 Committee (1) CALL TO ORDER Chair Richards called the meeting to order at 3:30 pm. (2) ROLL CALL Present: 6- Member Conner, Member Hogan, Member Kelly, Member Portu, Vice-Chair Siegel and Chair Richards Not Present: 1- Member Shagott Member Portu - Phoned in ALSO PRESENT Samantha Malloy, Manager, Parks, Culture and Recreation Daniel Smith, Director of Community Affairs Miguel Carballo, Fleets and Facilities Manager Martha Montgomery, Fleets and Facilities Supervisor Cynthia Snyder, Recreation Program Supervisor (3) PLEDGE OF ALLEGIANCE Led by Chair Richards (4) APPROVAL OF THE AGENDA Chair Richards requested to approve the Agenda. MOTION by Vice-Chair Siegel, seconded by Member Kelly to Approve the Agenda. MOTION CARRIED BY THE FOLLOWING VOICE VOTE: Yes: 5- Member Conner, Member Hogan, Member Kelly, Vice-Chair Siegel and Chair Richards Not Present: 1- Member Shagott (5) APPROVAL OF THE MINUTES ID 23-2942 PRAC Draft Meeting Minutes for May 16, 2023 Chair Richards requested to approve the May 16, 2023, Minutes. MOTION by Vice-Chair Siegel to Approve the May 16, 2023, Minutes seconded by Member Conner. MOTION CARRIES BY THE FOLLOWING VOICE VOTE: Yes: 5- Member Conner, Member Hogan, Member Kelly, Vice-Chair Siegel and Chair Richards Not Present: 1- Member Shagott (6) OLD BUSINESS Annual Pickleball Memberships for Residence City of Marco Island Florida Page 1 Parks and Recreation Advisory Meeting Minutes - Final June 20, 2023 Committee Samantha Malloy, Manager, Parks, Culture and Recreation stated that there are currently 365 pickleball members. There is an estimate of 253 that show local residency and 369 waiting list. Our facility only has the phone numbers of the ones on the waiting list and our department cannot determine how many are actual residence. Joan Jesneck, 154 Balfour Drive: Mr. and Mrs. Jesneck have been on the waiting list for three years. The Jesneck’s are in favor of the conversion from tennis courts to pickleball courts. Mrs. Jesneck mentioned residents should have one fee and renters/non-residents have a different fee. Mr. Jesneck mentioned with new applications for memberships, more information should be collected/asked. Debbie Albanese, 816 S Heathwood Drive: My husband and I are Marco Island residents. Mr. Albanese has a membership to the Racquet Center but Mrs. Albanese is 141 on the waiting list. Chair Richards would like to motion: Recommendation to Park Staff - As of today, June 20, 2023, at 4:30 pm, offer everyone that has purchased a Summer Package Membership a full-time membership. Also, current members with immediate family members that are on the waiting list, up to a total of 405 memberships. MOTION by Member Hogan to Approve recommendation to Park Staff that as of June 20, 2023, at 4:30 pm, offer everyone that has purchased a Summer Package Membership a full-time membership. Also, current members with immediate family members that are on the waiting list, up to a total of 405 memberships, seconded by Vice-Chair Siegel. MOTION CARRIES BY THE FOLLOWING VOICE VOTE: Yes: 5- Member Conner, Member Hogan, Member Kelly, Vice-Chair Siegel and Chair Richards Not Present: 1- Member Shagott Chair Richards asked how will everyone be notified that has a spouse on the waiting list. Samantha Malloy, Manager, Parks, Culture and Recreation replied that Parks and Recreation will send out an email. (7) NEW BUSINESS None. (8) STAFF COMMUNICATIONS ID 23-2943 June 2023 Staff Report Samantha Malloy, Manager, Parks, Culture and Recreation asked if anyone had any questions regarding the Staff Report. Chair Richards asked about the 4th of July. Samantha Malloy, Manager, Parks, Culture and Recreation stated that there will be fireworks, at 9:00 pm. City of Marco Island Florida Page 2 Parks and Recreation Advisory Meeting Minutes - Final June 20, 2023 Committee (9) FLEETS AND FACILITIES Airnasium proposal by Fleets and Facilities Chair Richards asked what the update for the Airnasium is. Miguel Carballo, Fleets and Facilities Manager replied that the Engineering company came out and made an assessment. The Engineering company recommended the facility can still be used but does not recommend being under the structure in a strong storm. Fleets and Facilities should be receiving the first draft of the report the first week of July. The draft will recommend either a replacement or repair of the structure. During the Capital Budget meeting with City Council, the amount of $350,000 was suggested for funding for the next fiscal year. Splash Pad Update Fleets and Facilities is working on the Project Charter and this should be completed this week. Once finished, it will be presented to Parks and Recreation for review and approval. After review and approval, the scope of work should be completed by July 31st, and submitted to the Purchasing Manager to put out for bid. Tennis Courts Chair Richards asked how long it will take to convert the racquet center to pickleball courts. Miguel Carballo, Fleets and Facilities Manager stated the conversion should take about a year. Member Hogan asked is the conversion for just the tennis courts to pickleball courts or the overall project. Mr. Carballo replied there are two phases. Phase 1 is converting the two tennis courts 7 and 8. Phase 2 will be the conversion of the entire center to pickleball including improvements of the facility and parking lot. Chair Richards asked when will this project start. Mr. Carballo stated that during the Capital Budget meeting with City Council, Fleets and Facilities asked for the funding for the conversion of the two tennis courts. Fleets and Facilities hired an Engineering firm that is conducting a site survey, the survey is a 1/3 complete and the Engineering firm is having their subcontractor due a geotechnical core samples. The core samples will not affect the use of the park. The Engineering firm will have three designs to present for review. This should be completed by the end of August. Once Fleets and Facilities receives the preliminary design, it will go out for bid around September or October. The next phase that was discussed during the Capital Budget meeting is based on the information the Engineering firm prepares for the cost estimate for the full conversion. Member Kelly asked what the cost Fleets and Facilities was requested. Will the master plan incorporate courts 7 and 8. Mr. Carballo replied that Fleets and Facilities requested $350,000. The Engineering firm will have three layouts for the park. The three layouts will be submitted to the Committee and to City of Marco Island Florida Page 3 Parks and Recreation Advisory Meeting Minutes - Final June 20, 2023 Committee the public for outreach. Member Hogan asked if the conversion of the two courts will be finished in a year from now. Mr. Carballo replied to it should be a year from now depending on what company wins the bid and when that company will be able to start. Member Kelly will the layout include expanding the walkway and putting fences up. Vice-Chair Siegel wanted to confirm if the master plan included the conversion of the Racquet Center to be entirely pickleball courts. Mr. Carballo replied that Fleets and Facilities is following the direction of City Council. Leigh Plummer Park Mr. Carballo presented a budget of $30,000 for the design of the parking lot to City Council. If the funds are received, at the beginning of October 1st, Fleets and Facilities can hire an Engineering firm to do a full design with the scope including the trees in the area and bringing it up to code. Once the design is complete, Fleets and Facilities will ask about funding. The estimated cost would be around $150,000. Dog Park Update Martha Montgomery, Fleets and Facilities Supervisor reported that the upgrades are complete. The middle fence that separates both dog parks was replaced. The original fence was 5 ft and was replaced with a 6 ft fence. The new fence was trenched and buried a foot. New sod and mulch were added, and the installer recommended a two-week waiting period. The dog parks will be opened June 29th. Veterans Community Park Bandshell Paint Mr. Carballo reported that a request was submitted to Manhattan Construction for their review. Fleets and Facilities is waiting for their feedback. (10) NEXT MEETING: CONFIRMATION & ATTENDANCE July 18, 2023 @ 3:30 pm. Four members present confirmed attendance, Member Siegel will not be present. (11) PROPOSED AGENDA TOPICS FOR NEXT MEETING Owl Park on Leander Drive, City of Marco Island Landscape Architectural Scope. Airnasium update. Annual Pickleball Memberships for Residence. Veterans Community Park Bandshell paint. (12) OTHER COMMITTEE COMMUNICATIONS None. City of Marco Island Florida Page 4 Parks and Recreation Advisory Meeting Minutes - Final June 20, 2023 Committee (13) ADJOURNMENT Chair Richards asked for a motion to adjourn the meeting. The meeting adjourned at 4:41 pm. MOTION by Vice-Chair Siegel to Adjourn the meeting, seconded by Member Conner. MOTION CARRIES BY THE FOLLOWING VOICE VOTE: Yes: 5- Member Conner, Member Hogan, Member Kelly, Vice-Chair Siegel and Chair Richards Not Present: 1- Member Shagott City of Marco Island Florida Page 5