Board of Lights and Water

205 Lawrence Street City of Marietta Post Office Box 609 Marietta, Georgia 30061 Meeting Minutes BOARD OF LIGHTS AND WATER Steve "Thunder" Tumlin, Chairman Terry G. Lee, Vice Chair Bruce E. Coyle Alice Summerour Brian Torras Mike Wilson Michelle Cooper Kelly Monday, September 9, 2019 12:00 PM City Council Chambers Presiding: R. Steve Tumlin Present: Alice Summerour, Bruce E. Coyle, Terry G. Lee, Mike Wilson and Michelle Cooper Kelly, Brian Torras Also Present: Ron Mull, BLW General Manager William Bruton, City Manager Kevin Moore Board Attorney Stephanie Guy, Board Clerk CALL TO ORDER: Chairman R. Steve Tumlin called the meeting to order at 12:00 p.m. INVOCATION: Chairman Tumlin called upon Board member Alice Summerour to give the invocation. PLEDGE OF ALLEGIANCE: Everyone was asked to remain standing for the Pledge of Allegiance. I. MINUTES: 20190804 Regular Meeting - August 12, 2019 Review and approval of August 12, 2019 regular meeting minutes. A motion was made by Board member Kelly, seconded by Board member Summerour, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved City of Marietta Page 1 Printed on 9/9/2019 2:58:58PM BOARD OF LIGHTS AND WATER Meeting Minutes September 9, 2019 II. APPOINTMENTS/PRESENTATIONS: III. SCHEDULED APPEARANCES: IV. BLW OPERATING DEPARTMENTS: Customer Care: 20190805 BLW Board Strategic Business Plan 2019, Objective 9A Deliverable for BLW Board Strategic Business Plan 2019, Objective 9A, Review new technology applications for all customer service delivery systems. Reported 20190806 BLW Board Strategic Business Plan 2019, Objective 9B Deliverable for BLW Board Strategic Business Plan 2019, Objective 9B, Review of operating policies & procedures to ensure that the MBLW can meet the needs of our customers in a timely & efficient manner. Reported Electrical: 20190813 Electric System Update Update on the BLW Electric System. Reported 20190811 Marietta Board of Lights & Water Policy & Procedure No. 3.33, Unmetered Devices, Schedule UD Consideration for approval of new Marietta Board of Lights & Water Policy No. 3.33, Unmetered Devices, Schedule UD, which pertains to recent State laws regarding small cell. Motion to approve a new Marietta Board of Lights & Water Policy No. 3.33, Unmetered Devices, Schedule UD, which pertains to recent State laws regarding small cell. The motion was made by Board member Kelly, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved City of Marietta Page 2 Printed on 9/9/2019 2:58:58PM BOARD OF LIGHTS AND WATER Meeting Minutes September 9, 2019 Marketing: 20190696 BLW Board Strategic Business Plan 2019, Objective 6B Deliverable for BLW Board Strategic Business Plan 2019, Objective 6B, Management will advise the Board of important information on MBLW’s competitors, their target markets, product/ service offerings, cost structure, strategies and performance. Reported Information Technology (IT): Water & Sewer: 20190812 Sewer Easement Encroachment - 436 Lemon Street Board direction on sewer easement encroachment at 436 Lemon Street. Motion to approve variance of policy No. 5.11 for property located at 436 Lemon Street, provided the owner Mr. Potts signs a BLW Hold Harmless Agreement which includes language outlining the hold harmless aspect and provides an easement in case of future relocation of the sewer main on the property. Further, the recorded easement shall be incorporated as part of the Hold Harmless Agreement. The motion was made by Board member Kelly, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20190807 Cobb County-Marietta Water Authority (CCMWA) Monthly Cobb County-Marietta Water Authority (CCMWA) report. Reported V. CENTRALIZED SUPPORT: Finance: 20190793 BLW Finance Report Review of the BLW Finance reports for August 2019. Reported City of Marietta Page 3 Printed on 9/9/2019 2:58:58PM BOARD OF LIGHTS AND WATER Meeting Minutes September 9, 2019 VI. COMMITTEE REPORTS: 20190815 Budget/ Rates Committee Committee Chair Terry Lee to announce date/time of next Budget/ Rates Committee meeting. Committee Chairman Lee announced that the next Budget/Rates Committee meeting will be held October 7, 2019 at 11am. Reported VII. CHAIRPERSON'S REPORT: 20190836 Request to City Council Consideration of motion to amend the August request to Council for Charter change to authorize the BLW to create a single member Georgia Limited Liability Company (LLC). Motion to amend the August request to Council for Charter change to authorize the BLW to create a single member Georgia Limited Liability Company (LLC), with the BLW being the single member. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20190808 MEAG Business Report Report on Municipal Electric Authority of Georgia (MEAG) business during the month of August 2019. Reported VIII. GENERAL MANAGER'S REPORT: 20190810 Municipal Electric Authority of Georgia (MEAG) Annual Subscription for Supplemental Power 2020 Consideration of the supplemental power supply nomination as presented and recommendation that the City Council authorize the agreement for the 2020 Annual Subscription with MEAG accordingly. City of Marietta Page 4 Printed on 9/9/2019 2:58:58PM BOARD OF LIGHTS AND WATER Meeting Minutes September 9, 2019 Motion to approve the supplemental power supply nomination as presented and recommendation that the City Council authorize the agreement for the 2020 Annual Subscription with MEAG accordingly. The motion was made by Board member Kelly, seconded by Board member Torres, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved 20190809 Public Power/ Clean Water Week 2019 Report on Public Power/ Clean Water Week, October 6 - 12, 2019. Reported IX. OTHER BUSINESS: 20190837 Settlement Agreement - North Forest Avenue Approval of the North Forest Avenue Settlement Agreement. Motion to approve the Settlement Agreement related to North Forest Avenue, as presented. The motion was made by Board member Coyle, seconded by Board member Lee, that this matter be Approved. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved X. UNSCHEDULED APPEARANCES: Larry Wills, who lives on Oakmount Drive, addressed the Board. XI. EXECUTIVE SESSION (at the Board's discretion): 20190816 Executive Session Executive Session to discuss personnel, legal, and/ or real estate matters. A motion was made in open session by Board member Coyle, seconded by Board member Lee, to enter an Executive Session to discuss property acquisition. The motion carried by the following vote: Vote: 7 – 0 – 0 Approved The Executive Session was held. City of Marietta Page 5 Printed on 9/9/2019 2:58:58PM BOARD OF LIGHTS AND WATER Meeting Minutes September 9, 2019 A motion was made in open session by Board member Lee seconded by Board member Summerour, to exit the Executive Session. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved Absent for the vote: Michelle Cooper Kelly A motion was made by Board member Lee, seconded by Board member Torras, to suspend the rules of order to add an item to the agenda related to the acquisition of easements. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved Absent for the vote: Michelle Cooper Kelly A motion was made by Board member Wilson, seconded by Board member Lee, to authorize the acquisition of easements at 2306 Powers Ferry Drive in exchange for $4,826. The motion carried by the following vote: Vote: 6 – 0 – 0 Approved Absent for the vote: Michelle Cooper Kelly ADJOURNMENT: The meeting was adjourned at 1:42 p.m. Approved by City Council: Date: September 11, 2019 ______________________________ R. Steve Tumlin, Mayor Attest: ________________________ Stephanie Guy, City Clerk City of Marietta Page 6 Printed on 9/9/2019 2:58:58PM BOARD OF LIGHTS AND WATER Meeting Minutes September 9, 2019 Approved by Board of Lights and Water: Date: October 7, 2019 _______________________________ R. Steve Tumlin, Chairman Attest: _________________________ Stephanie Guy, City Clerk City of Marietta Page 7 Printed on 9/9/2019 2:58:58PM