Common Council

SPECIAL MEETING OF THE COMMON COUNCIL MIDDLETOWN, CONNECTICUT BUDGET ADOPTION MEETING MAY 14, 2018 MINUTES The Special Meeting of the Common Council of the City of Middletown was held in the Council Chamber of the Municipal Building on Monday, May 14, 2018 at 7:00 p.m. Present: Mayor Daniel T. Drew Councilman Sebastian N. Giuliano Councilwoman Mary Bartolotta Councilwoman Deborah Kleckowski Councilman Robert Blanchard Councilman Eugene Nocera Councilman Carl Chisem Councilman Philip Pessina Councilman Gerald E. Daley Councilwoman Linda Salafia Councilman Grady L. Faulkner, Jr. Councilman Robert Santangelo Councilman Thomas J. Serra Also Present: Corporation Counsel, Daniel Ryan, Esq. Common Council Clerk, Linda S.K. Reed Finance Director, Carl Erlacher Board of Education Member, Sean King Chief of Staff, Sara Mendillo Members of the Public: 6 1. CALL TO ORDER Mayor Daniel T. Drew calls the meeting to order at 7:00 p.m. and leads the public in the Pledge of Allegiance. The mayor welcomes everyone to the City’s annual budget adoption meeting. The Clerk reads the Call of the Meeting and Mayor Drew declares the call a legal call and meeting a legal meeting. 2. PUBLIC HEARINGS ON AGENDA ITEMS Mayor Drew opens the public hearing at 7:01 P.M. He invites anyone wishing to speak on the budget to please come forward, stating their name and address for the record and to keep their remark to five (5) minutes. 3. PUBLIC HEARNG CLOSES Seeing no members of the public wanting to speak, the Mayor closes the public hearing at 7:02 P.M. 4. RESOLUTIONS A. Adopting the General Fund Budget APPROVED AS AMENDED RESOLUTION No: 65-18; K: review/resolution/CC general fund FY18-19 RES 65-18 – 14 May 2018 Mayor Drew calls on Councilman Gerald Daley for this resolution. Councilman Daley states that he moves to amend Resolution 4A by substitution. Councilman Thomas Serra seconds the motion. Be it resolved by the Common Council of the City of Middletown: That the City of Middletown General Fund Budget for the fiscal year July 1, 2018 to June 30, 2019, as prepared by the Mayor and advertised in the Hartford Courant on April 20, 2018 is hereby approved and adopted. CITY OF MIDDLETOWN - EXPENDITURES COUNCIL ADJUSTMENTS TO BUDGET FOR YEAR ENDING 2019 01000 MAYOR 51110 SALARIES 1000-01000-51110-00000-0000-000-501 ARTS & CULTURE COORDINATOR -84,406 NET DECREASE – SALARIES -84,406 NET DECREASE MAYOR’S OFFICE -84,406 03000 FINANCE 54130 NATURAL GAS 1000-03000-54130-0030-00000-0000-000 FIN: NATURAL GAS 1 ............................................................ -10,000 NET DECREASE - NATURAL GAS -10,000 54140 GASOLINE 1000-03000-54140-0030-00000-0000-000 FIN: GASOLINE 1 ............................................................ -43,000 NET DECREASE - GASOLINE -43,000 MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 2 54150 FUEL OIL 1000-03000-54150-0030-00000-0000-000 FIN: FUEL OIL 1 ............................................................ -15,000 NET DECREASE - FUEL OIL -15,000 NET DECREASE - FINANCE -68,000 03500 COMPUTER/TELECOMMUNICATIONS 51110 SALARIES & WAGES FT PERM. 1000-03500-99999-02GIS ADMIN PROPOSED . . . . . . . . . . . . . . . . . . . -76,357 NET DECREASE – SALARIES & WAGES FT PERM. -76,357 NET DECREASE – COMPUTER/TELECOMMUNICATIONS -76,357 05000 OFFICE OF GENERAL COUNSEL 55185 CONTRACTUAL SERVICES 1000-05000-55185-0050-00000-0000-000 OGC: CONTRACTUAL SERVICES 5 OUTSIDE LEGAL COSTS ........................................ -5,000 NET DECREASE - CONTRACTUAL SERVICES -5,000 55480 TESTING SERVICES AND MATERIALS 1000-05000-55480-0170-00000-0000-000 HUMRES: TESTING SERVICES & MATE 3 POLICE/FIRE MEDICAL EXAMS (CONCENTRA) ...................... -500 6 INDEPENDENT MEDICAL TESTING ................................ -1,000 8 ENTRY LEVEL FIREFIGHTER TESTING ............................ -500 NET DECREASE - TESTING SERVICES AND MATERIAL -2,000 NET DECREASE - OFFICE OF GENERAL COUNSEL -7,000 06000 YOUTH SERVICES 51215 SALARIES & WAGES, PT PERM 1000-06000-51215-0000-00000-0000-000 YOUTH: SALARIES & WAGES, PT PER 1 CLERICAL SUPPORT ........................................... 10,011 NET INCREASE - SALARIES & WAGES, PT PERM 10,011 NET INCREASE - YOUTH SERVICES 10,011 07000 RUSSELL LIBRARY 51110 SALARIES & WAGES, FT PERM 1000-07000-51110-0000-00000-0000-000 LIBR: SALARIES & WAGES, FT PERM 1 DIRECTOR & CEO ............................................. -28,325 34 INCREASE LIBRARY ASSISTANT II (5) TO (6) SEE LINE 8 ........ -46,105 NET DECREASE - SALARIES & WAGES, FT PERM -74,430 NET DECREASE - RUSSELL LIBRARY -74,430 11000 OFFICE OF EQUAL OPP & DIV MNGM 55185 CONTRACTUAL SERVICES 1000-11000-55185-0000-00000-0000-000 EODM: CONTRACTUAL SERVICES 3 HUMAN RELATIONS COMMISSION SPECIAL PROJECT ................. 20,000 NET INCREASE - CONTRACTUAL SERVICES 20,000 NET INCREASE - OFFICE OF EQUAL OPP & DIV MNG 20,000 14000 PLANNING CONSERVATION DEVELOPMENT 51110 PCD: SALARIES & WAGES FT PERM. 1000-14000-14900-01 PLANNING & ENVIRONMENTAL SPECIALIST -65,938 1000-14000-20000-01 ZONING/WETLANDS ENFORCEMENT OFFICER 16,307 NET DECREASE – SALARIES & WAGES FT PERM. -49,631 NET DECREASE – PLANNING CONSRVATION & DEVEL. -49,631 18000 POLICE 51110 SALARIES & WAGES FT PERM. 1000-18000-51110-0180-00000-0000-000 SALARIES & WAGES FT PERM. 18000-20200-87POLICE OFFICER PROPOSED 7-1-2018 -76,541 18000-20200-88 POLICE OFFICER PROPOSED 1-1-2019 -38,271 18000-20200-89 POLICE OFFICER PROPOSED 4-1-2109 -19,136 NET DECREASE – SALARIES & WAGES FT PERM. -133,948 51340 OVERTIME 1000-18000-51340-0180-00000-0000-000 POLICE: OVERTIME 4 DETECTIVE BUREAU ........................................... -9,075 7 PATROL ..................................................... -23,365 8 STREET CRIME UNIT .......................................... -8,133 11 ERT ........................................................ -3,879 NET DECREASE - OVERTIME -44,452 51357 REPLACEMENT OT 1000-18000-51357-0180-00000-0000-000 POLICE: REPLACEMENT OT 1 PATROLMEN .................................................. -54,436 2 SUPERVISORS ................................................ -53,496 NET DECREASE - REPLACEMENT OT -107,932 MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 3 51950 UNIFORM ALLOWANCE 1000-18000-51950-0180-00000-0000-000 POLICE: UNIFORM ALLOWANCE 4 INITIAL OUTFIT FOR PROPOSED NEW HIRES ...................... -15,000 NET DECREASE - UNIFORM ALLOWANCE -15,000 53115 MISC SUPPLIES 1000-18000-53115-0180-00000-0000-000 POLICE: MISC SUPPLIES 5 PHOTO PRINTING/SUPPLIES & CAMERA EQUIPMENT ................. -450 6 PRISONER BOARD ............................................. -1,400 8 TRAFFIC SIGNAL REPAIRS/UPGADES ............................. -1,100 NET DECREASE - MISC SUPPLIES -2,950 55185 CONTRACTUAL SERVICES 1000-18000-55185-0180-00000-0000-000 POLICE: CONTRACTUAL SERVICES 5 CAD/RMS SOFTWARE MAINTENANCE ............................... -9,000 9 CAR WASH ................................................... -2,500 24 MISCELLANEOUS CONTRACTUAL SERVICES ......................... -4,999 40 VEHICLE MODEMS/GPS ......................................... -9,000 NET DECREASE - CONTRACTUAL SERVICES -25,499 57110 CLAIMS PAID 1000-18000-57110-0180-00000-0000-000 POLICE: CLAIMS PAID 1 CLAIMS PAID ................................................ -3,500 NET DECREASE - CLAIMS PAID -3,500 NET DECREASE - POLICE -333,281 18500 PARKING DEPARTMENT 51215 SALARIES & WAGES, PT PERM 1000-18500-51215-0000-00000-0000-000 PK DEPT: SALARIES & WAGES, PT P 2 METER MONITOR/COLLECTIONS/EVENING COVERAGE ................. -10,000 NET DECREASE - SALARIES & WAGES, PT PERM -10,000 NET DECREASE - PARKING DEPARTMENT -10,000 22000 PUBLIC WORKS 51230 SALARIES, PT SEASONAL 1000-22000-51230-0320-00000-0000-000 PARKS: SALARIES & WAGES, PT SEA 1 SEASONAL WORKERS - TR FROM SAL/WAGES, PT PERM .............. -10,000 NET DECREASE - SALARIES, PT SEASONAL -10,000 53510 GENERAL VEHICLE SERVICES 1000-22000-53510-0225-00000-0000-000 GARAGE: GENERAL VEHICLE SERVICE 3 ELECTRIC CAR AND STATION MAINTENANCE ....................... -10,000 NET DECREASE - GENERAL VEHICLE SERVICES -10,000 55471 SNOWPLOWING PRIVATE CONTRACTOR 1000-22000-55471-0226-00000-0000-000 HWAY: SNOWPLOWING PRIVATE CONTR 1 SNOWPLOWING PRIVATE CONTRACTORS ............................ -10,000 NET DECREASE - SNOWPLOWING PRIVATE CONTRACTO -10,000 NET DECREASE - PUBLIC WORKS -30,000 26500 HEALTH & HUMAN SERVICES 59200 GRANT 1000-26500-59200-0722-00000-0000-000 ARTS SUPP: GRANT 1 ARTS SUPPORT SERVICES ...................................... 5,000 1000-26500-59200-0724-00000-0000-000 MATCHING: GRANT 1 AMAZING CHALLENGE .......................................... 15,000 NET INCREASE - GRANT 20,000 NET INCREASE - HEALTH & HUMAN SERVICES 20,000 27000 SPECIAL ACCOUNTS 57020 CONTINGENCY FUND 1000-27000-57020-0000-00000-0000-000 SPEC: CONTINGENCY FUND 1 CONTINGENCY FUND ........................................... -2,000 NET DECREASE - CONTINGENCY FUND -2,000 57030 MISC EXPENSE 1000-27000-57030-0220-00000-0000-000 SHOWMOBILE - CITY EVENTS/REPAIR 1 CITY SPONSORED EVENTS ...................................... -5,000 NET DECREASE - MISC EXPENSE -5,000 NET DECREASE - SPECIAL ACCOUNTS -7,000 32000 REC & COMMUNITY SERVICES 51230 SALARIES, PT SEASONAL 1000-32000-51230-0321-00000-0000-000 RECR: SALARIES & WAGES, PT SEAS 10 SWIMMING STAFF ............................................. -5,000 31 COMMUNITY BASED BASKETBALL AND TRIPS ....................... -2,000 32 INCLUSION PROGRAMMING ...................................... -3,000 NET DECREASE - SALARIES, PT SEASONAL -10,000 MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 4 NET DECREASE - REC & COMMUNITY SERVICES -10,000 33000 EDUCATION 57010 EDUCATION CONTRIBUTION 1000-33000-57010-0000-00000-0000-000 EDUCATION CONTRIBUTION 1 BOARD'S APPROVED BUDGET .................................... -500,000 NET DECREASE - EDUCATION CONTRIBUTION -500,000 NET DECREASE - EDUCATION -500,000 TOTAL NET DECREASE IN FUND 1000 GENERAL FUND -1,200,094 CITY OF MIDDLETOWN - REVENUES COUNCIL ADJUSTMENTS TO BUDGET FOR YEAR ENDING 2019 1000-03000-41110-0033-00000-0000-000 COLL: TAXES-REAL ESTATE/MOTOR VEH -6,846,143 1000-03000-43110-0030-00000-0000-000 FIN: PILOT-COLLEGES & HOSPITALS 1,185,705 1000-03000-43116-0000-00000-0000-000 FIN: STATE REIMB MHS DEBT SERVICE 4,255,000 1000-03000-43145-0030-00000-0000-000 FIN: PILOT-STATE PROPERTY 50,493 1000-03000-43410-0030-00000-0000-000 FIN: EDUC COST SHARING GRANT 228,851 1000-03000-49030-0030-00000-0000-000 FIN: FUND BAL BUDGET CONTRIB -460,000 1000-14000-49152-0000-00000-0000-000 PCD: SALE OF CITY LAND-DATTCO-Tut 336,000 1000-18500-44540-0000-00000-0000-000 PK DEPT: PARKING MONTHLY PERMIT F 25,000 1000-18500-44550-0000-00000-0000-000 PK DEPT: PARKING VIOLATION TICKET 25,000 TOTAL NET DECREASE IN FUND 1000 GENERAL FUND -1,200,094 Be it further resolved: That the mill rate be set as 34.8 to cover this budget, and said rate shall be due and payable in two (2) equal installments on July 1, 2018 and January 1, 2019, in accordance with the Charter of the City of Middletown, Chapter VI; and Be it further resolved: That the Tax Collector be and is hereby authorized to collect said taxes. Councilman Daley reads the first half of the proposed substitute resolution. Councilman Serra reads the remainder of the proposed substitute resolution. The Mayor calls on Councilman Thomas Serra. Councilman Serra remarks that, in this day and age, with economic concerns within the State and within the City, he states that we owe thanks to several people. First he states that he wishes to thank some specific individuals: State Senator Paul Doyle and State Representative Joe Serra, and, to a secondary degree, Representative Matt Lesser and support from State Senator Suzio, all of the State delegation. He notes that they did their job, helping to obtain State funds to allow us (the Council), and as well with the reductions, resulting in a 0.9 mill increase. We have projected to reduce a 3 mill increase to 0.9 mill. He explains what Senator Paul Doyle and Representative Joseph Serra did, as our delegation: they were able to get us, by way of their relationships at the State Capitol, approximately $5.8M, close to $6M considering the rental rebate as well. Councilman Serra explains that, looking at these numbers along with the three (3) mill increase that the Mayor was saddled with, that is $9.8M. He notes that they were actually able to cut that, leaving us with $4M. He states that, with that, our caucus reduced some of the areas that were read as well as taking up the rest of the $4M, resulting in raising the millage 0.9 mill. He notes that, over the last 12 years, we have raised taxes, but it was always in the tenths, which has been a goal. He adds that, in this budget, it was very difficult to attain; however, because of our State delegation and their relationship with the leadership. Councilman Serra adds that this was a bipartisan budget: both Republicans and Democrats at the State Capitol. Councilman Serra states that he would also like to thank the Democratic caucus for their deliberations during four (4) caucuses as well as the input from the minority caucus thru his discussions with Minority Leader Seb Giuliano, making him aware of what the Democratic caucus and what his caucus agreed to. Councilman Serra also offers particular kudos to Councilman Daley for collating all of the various increases and decreases as well as for these recommendations going to the Finance Department with staff members Carl Erlacher and Diana Doyle. He notes that out Council Clerk is learning to do this, so she was also involved, giving her some credit as well for putting the material into the right form. Councilman Serra states that, to highlight some of this, especially to highlight for the Board of Education. He explains that the Board of Education requested a $2.5M increase. He notes that, over the last 12 years, this is the lowest percentage increase that he can recall. He explains that this caucus has funded the Board of Education with $2M; however, he notes that it is really fully funded. He explains that $300,000 of the $500,000 requested will be a carry-over from their FY2016-2017 budget, as he understands it from Superintendent of Schools, Dr. Michael Conner, as well as Linda McPherson. He adds that they may need to do a resolution to that effect. He notes that the Council is committed to that. He adds that, as well, there is also $200,000 in LOCI for capital improvements for the Board of Education, adding that they have capital improvements that need to do. He explains that they will have to do a LOCI application through Tina Gomes. He remarks that he sees a member of the Board of Education the audience and asks that hey take note. He explains that this grant makes the $2.5M whole. He adds that the Council is leaving the $556,000 in Alliance monies above and beyond what they received as well, noting that the Board of Education can utilize that as well. MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 5 He notes that three (3) police offices not funded, however, during budget hearings, the Council made the Superintendent and Chief of Police aware that this Council -- adding that he believes there is agreement – wants a reasonable, rational plan of school security that will have in mind “bricks and mortar” of a security team, metal health program relative to security, staff training relative to security, and security staff whether retired police officers or SROs in the form of new police officers. Councilman Serra reiterates that he is committed to funding when a plan comes to us. Councilman Serra states that, with that, this budget is a shared sacrifice, noting that the State government did the best they could and did well for Middletown. He reiterates that Senator Paul Doyle and Representative Joseph Serra were the lead on getting us these moneys so the Council could make this happen. He notes that, also, they put in approximately put in approximately $460,000 to be restored to the fund balance for future usage because, again, we will have to cross his bridge again next budget time. He remarks that from 33.9 to 34. Councilman Serra states that, to make it clear to the electorate – our citizens -- what we have just done in cutting the budget to 0.9 mills is that a house valued at $100,000, at 3 mills, it would have been $300additoinal that would have been paid. In essence, 0.9 mills is $90/year increase. For a $150,000 house, at 3 mills, the owner would be paying $450 more in taxes, but at 0.9 mills, it is $135. To further explain, he remarks that at $11.25.month for the municipal services provided. For a $250,000 house, at 3 mills, it would be an additional $750 while at 0.9 mills it is $225. For a house valued at $300,000, it would have been $800 at 3 mills while, at 0.9 mills, it is $270. He remarks that he knows that there are individual with houses valued at even more than that so simply take the 0.9 x the value of the house and that is the increase under this budget. Councilman Serra concludes, saying that he believes that this is a fair budget as it provides essential services that we need and takes care of BOE. He reiterates thanks to everyone involved in this process, including Councilman Daley, the Finance Department, and Senator Paul Doyle, Representative Joseph Serra, and the entire delegation. Mayor Drew calls on Councilman Sebastian Giuliano. Councilman Giuliano states that before he remarks on the budget, in general, he has the following amendment to offer to the substituted amendment. Mayor Drew states that he believes that we must dispose of one amendment. Councilman Giuliano states that this is an amendment to the substitute amendment. Mayor Drew consults Corporation Counsel, Attorney Daniel Ryan. (Inaudible) Mayor Drew states, okay. (Inaudible) Councilman Gerald Daley states that we may be amendable to the amendment (inaudible). Mayor Drew asks if can just consider it as a continuation of the same amendment, noting it would be easiest. Councilman Serra replies, yes. Mayor Drew states, for the record so we are procedurally consistent, Councilman Giuliano, we will consider this your contribution to the amendment already offered by Councilman Daley and Councilman Serra. Councilman Giuliano states okay, that will work. He continues, stating, for everyone’s edification, on page 2, line 11000, Office of Equal Opportunity & Diversity Management, 55185 -- contractual services, Line 1000-11000-55185-00000-00000-000000-000, contractual services, special Human Relations Commission project goes to zero, net increase -- zero, net increase Office of Equal Opportunity & Diversity Management -- zero. He adds, going to page 5, the total net decrease in Fund 1000 -- General Fund -- goes to -$1,220,094. He continues that on page 6, line for Finance Fund Balance General Contribution goes to -$480,000, which again balances the total decrease to the General Fund to $1,220,094. Councilman Giuliano states that, if there is no objection, he would like to be heard. Councilman Giuliano states that this money was not part of the Mayor's proposed budget; rather, it was put in because, during the workshops, somebody said that this needed to be done. He adds that he does not even think that is this is the same amount that was requested. Councilman Giuliano states that, under normal circumstances, an item like this first goes to Finance & Government Operations Commission and an appropriation would be requested. He notes that the purpose would be better explained. He remarks that this was not really well presented in the content of the overall budget of $160M. He explain that, by doing this, the money stays in the General Fund; that is there is another $20,000 in the General Fund, which the Council can appropriate if Director Jackson would come before the Finance & Government Operations Commission and lay out the plan and the scope of the report, adding that Director Jackson should have no problem there. He remarks that, to vote for it now -- without going that process -- is something that he is not comfortable with now. Councilman Giuliano closes, stating that is his suggestion MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 6 insofar as the change. He adds that he will reserve further comments until the amendment is moved and seconded and everyone gets a chance to speak. Mayor Drew calls on Councilman Gerald Daley. Councilman Daley (inaudible) Mayor Drew states that we will consider it as part of the original amendment so the whole thing is going to go in one vote Mayor Drew calls on Councilman Daley. Councilman Daley states that he would like to speak to Councilman Giuliano’s changes. He states that he believes that we are all committed in supporting the Human Relations Commission in their desire to undertake this special project, which, as he understand it, is a survey of the community to identify areas of need that we should address in terms of creating better equity and fairness throughout the community, and to identify any barriers that may exist within our community with the understanding that we fully expect a fuller vetting of what exactly is proposed to take place and that we would then appropriate funds to do so. He states that he has no objection to that change. He notes that, as Councilman Giuliano pointed out, the discussion at the budget hearing, this is something that should have been put forth in the initial budget and it was not. With that understanding, he states that he supports the change suggested by Councilman Giuliano. Councilman Daley states that, in terms of numbers that Councilman Serra reviewed, he wants to sure that people understand that the numbers cited is the increase in taxes. In other words, for example, a house valued at $200,000 would have a $180 increase. He states that he recognizes, as he is sure all of his colleagues on the Council do, that people are already paying a far greater amount than that increase. He states that he does not like to increase taxes any more than we need to; however, he would summarize the approach taken this year as trying to look beyond this fiscal year to a long term fiscal stability for the City, adding that this why they feel that a commitment to restore some of the contribution to the fund balance – to leave it in the fund balance – for need that may come up next year or in future years. He adds that, even with that, he believes that we have taken a very responsible approach. He states that Councilman Serra spoke about fully funding the Board of Education. The $300,000 that Councilman Serra referenced is the unexpended fund balance from Fiscal Year ‘17 -- the last year fiscal year not the current year -- which the Council passed a resolution last May or June authorizing the Board of Education to carry over unexpended funds from Fiscal ’17 to Fiscal ’18. He states that it is his understanding from conversations that Superintendent of Schools Dr. Conner has had with Councilman Serra, that there is approximately $300,000 unexpended balance from Fiscal Year 2017 still available. He notes that this money offsets a good part of the $500,000 reduction and, secondly, the $200,000 in LOCI funds, if those funds and that application can be submitted and the Board is able to fund some its capital projects thru LOCI funds, which relieves them from expending operating funds for next year’s budget for that purpose. He states that the additional $556,000 in Alliance grant funding, noting that, in past years, we have used some of that money to reduce or supplant City Board of Education contributions, we have elected not to do that this year. He states that, while he can only speak for himself. It is his understanding that most members of the Council recognize that . . . we are taking this approach since we recognize that this is a cooperative and collaborative approach that we had in this year’s budgeting with the Board of Education. Councilman Daley commends Board of Education Member Sean King, Chairman of the budget committee, who is here tonight, commend his for the transparency and cooperative approach that he took in leading that Board subcommittee. He also commends Dr. Conner for his presentation of a very responsible and clearly goal oriented budget. Councilman Daley states that he hopes we will continue that relationship of cooperation in the coming years. Councilman Daley states that there is only one other point – actually two – that he wants to address. He states that the Arts & Culture Coordinator position, which was recently vacated by retirement, we have eliminated all but $1.00 from that position, not signaling that we do not value or expect that someone will have to fulfill the duties of that position; rather, we need to take the opportunity to reevaluate how that arts coordination work is achieved: could it be done with a less than full time position; could it be done with a contracted service; could it be done through some other mechanism of private funding, for example. He states that we hope to be able to work with the Arts & Culture Commission and the Mayor’s Office to find a more cost effective way to fulfill that function and, at the same time, to reinforce the commitment to the community arts organizations by increasing funding for arts support grants from $69,000, which was proposed in the Mayor’s budget, to $74,000, which is a considerable indicator of municipal government support for local arts efforts. Councilman Daley states that, likewise, we are eliminating the Planning & Environmental Specialist position in the Planning, Conservation & Development Department, which was recently vacated by promotion of that individual to the Zoning Enforcement Officer position, and, again, taking the opportunity to see how that function is fulfilled. He notes that there is another specialist position assigned administratively to the Water & Sewer Department, who can perhaps assume more responsibility and coordinate more closely with Planning, Conservation & Development. Councilman Daley states that in the library, we have reduced funding for the Director position, which is vacant, with the hope that the Board would re-evaluate the salary for that position or salary levels in MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 7 general for the library. He adds they have also eliminated the additional funding, reducing the number of Librarian II to 5 from 6, leaving the funding in place for the existing positions. Councilman Daley concludes, noting that budgets are always challenging and that the Council does not like to increase taxes at all, reminding that all of the Councilmembers are taxpayers, too; however, in maintaining fiscal responsibility and stability of our community this is a responsible approach. He encourages his colleagues to support this substitution for the general fund budget. Mayor Drew calls on Councilman Eugene Nocera. Councilman Nocera states that he will support the budget without the amended suggestion of Councilman Giuliano. He speaks to that. stating that the Office of Equal Opportunity and Diversity Management has been meeting with a subcommittee for a considerable amount of time. He adds that the work they have done in discussion led by Director Faith Jackson and Your Services Coordinator Justin Carbonella, people whom he commends. He notes that they reached a conclusion that it would be important to get data on the community’s feelings on equity and barriers to equity by hiring a consultant. He adds that, unfortunately, it did not make it into the Mayor’s budget, noting that sometimes this happens. He states that he fully supports the committee’s recommendation to hire a consultant, adding that he is on this committee along with Councilman Blanchard and Councilman Chisem. He fully supports the plan, noting that it would be a step backwards in terms of timing if we backtracked to try to obtain funding down the road. He states that it is essential to move forward. With regards to the work that the caucus, including conversations with the minority leader, Councilman Nocera states that he believes that this is a fair budget. He notes that a budget is never perfect and, if we achieved a perfect budget, it would be beyond a miracle. We are in difficult times as we are in a State that has had a long-term recession and continues to try to manage ourselves in a more effective way. He states that he believes that we have achieved this in this budget as it respects essential services in our community our schools, our police department, and all our departments. He commends everyone involved at this table, adding that it is very difficult work. He states that what we have come up with he believes the community will support, noting that the fine print shows that every attempt was made to protect essential services – our schools, the police department, all of the essential thing – but not just protect, but to enhance them wherever we can, which he is pleased to see. He states that it is a progressive budget , not reactionary. He plans to support the budget without the suggestion that we remove the $20,000 for contractual services, an item which he believes is essential and should move forward. Councilman Serra makes a point of information: does the Councilman want to separate that amendment out, asking if that is his request. Councilman Nocera replies, yes. Mayor Drew suggests that the Council vote on changes made by Councilman Daley and Councilman Serra. He adds that, as soon as those changes are adopted, since it seems that there is unanimous or near unanimous support for them, at that point, Councilman Giuliano’s amendment can be made and voted on separately. Councilman Giuliano replies that he believes that they need to vote on the changes first. He states that, if his proposed changes are adopted, then the entire substitution is voted on with the substation. If it fails, the substitution proceeds without his change. Mayor Drew replies that, what they are trying to do is to accommodate Councilman Nocera’s request that the change item be considered separately, adding that since we did not take any formal measure to approve your amendment and the rest of the amendment that was offered by the two previous Councilmembers, he believes that we can just vote on the amendment made by the two previous Councilmembers and then vote on your amendment. Councilman Giuliano replies that he does not believe that the Council can vote to amend something that is already adopted. Mayor Drew states it has not been adopted yet. Councilman Giuliano replies that, if you vote on it, then it is. May Drew states that is what he is saying. Councilman Daley states that he believe what the Mayor is suggesting is that we vote on the initial amendment through substitution . . . Mayor Drew states, correct. Councilman Daley continues . . . and then Councilman Giuliano would make his amendment and them regardless of the outcome, we would still have a final vote on the resolution as ultimately amended. Mayor Drew states, correct, absolutely. MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 8 Councilman Daley replies that there will be three (3) votes. Mayor Drew replies yes, there will be three (3) votes. Corporation Counsel, Daniel Ryan, Esq. states, just for the record, he thought that Councilman Giuliano's amendment to amendment 4A was a friendly amendment to Councilman Serra and Councilman Daley’s substitute amendment 4A. For the record, he believes that it might be easier if Councilman Giuliano considers withdrawing the amendment to amendment so we can just vote on the amendment. Mayor Drew add, and then act on your amendment (Giuliano) separately after their amendment (Serra & Daley) is adopted. Then Councilman Giuliano can make his amendment and we can act on that -- consider that – separately. Councilman Giuliano asks as a general question, does everybody remember his amendment so he does not have to repeat the whole thing. Mayor Drew states that he has it written down. General Counsel Daniel Ryan states that, before the vote, he believes this will be a much cleaner process. Mayor Drew asks Councilman Giuliano, just so we are clear, do you want to be heard a second time on the amendments offered or do you want to be heard on the underlying substitution. Councilman Giuliano replies he want to be heard on the underlying substitution. Mayor Drew states that he will leave Councilman Giuliano’s light on. He states that what we have before us are the amendments – and only the amendments -- made by Councilman Serra and Councilman Daley, excluding the amendments offered by Councilman Giuliano. We essentially have to vote on right now is substitution 4A.He asks if there is a second on substitution 4A. (Inaudible) yes. There being no further discussion, the Mayor calls for the vote. The motion is approved with 10 aye votes and two (2) nay votes from Councilwoman Kleckowski and Councilwoman Salafia. The Mayor states the motion is approved. Mayor Drew asks Councilman Giuliano, without having to re-read, to go ahead and offer his amendment Councilman Giuliano moves the amendments as previously stated. Councilwoman Deborah Kleckowski seconds the motion Mayor Drew asks Councilman Giuliano if he would like to he heard. Councilman Giuliana relies, no, stating he has nothing to add to what he has already offered. Mayor Drew asks if anyone else wishes to be heard. There being no further discussion, the Mayor calls for the vote on Councilman Giuliano’s amendment. The motion fails with 4 aye votes (Councilmembers Giuliano, Kleckowski, Pessina, and Salafia) and eight (8) nay votes (Councilmembers Bartolotta, Blanchard, Chisem, Daley, Faulkner, Nocera, Santangelo, and Serra). The Mayor states the amendment fails. The Mayor states that since the amendment fails, everything stands with the motion for substitution, Item 4a. He adds that the original amendments offered by Councilman Serra and Councilman Daley, which includes the $20,000 for the Office of Equal Opportunity & Diversity Management stands, the net decrease to the General Fund goes back to $460,00 instead of $480,000, and the decreases to the General Fund end up being $1.2094M rather than $1.22M. Mayor Drew states that now the Council must vote on the underlying resolution which has been amended only with the original substation, 4A. He asks if Councilman Giuliano would like to be heard on this item. Councilman Giuliano states that, without repeating what everyone has said about the effort to get this budget through, there is one unique item that he wishes to pint out, at least unique in this past decade. He states that usually the Mayor proposes a contribution from the general fund balance to the budget. Over the last 10 years, the Council has increased that contribution. This Council has reduced the Mayors’ proposed contribution by almost a half million dollars. To pick up on every Councilmember ,who has spoken so far, reminding us to take a long look at the City’s fiscal picture, we can expect some considerable undertakings over the next several years, the largest being the Middle School. To do this, we need to preserve our bond rating and our cash reserve, remaining the Council that we must clearly look at things like this instead of simply lurching from year to year and just getting the numbers to work. We need to look at what does this budget create for future budgets and future obligations. He states that he commends the Council on taking the opportunity to do as much as it could to create a fund balance and still keep the increase to less than one (1) mill. He remarks that, a few weeks ago, this looked MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 9 impossible. He adds that everyone has managed to make this happen. He states that he will support, in spite of the $20,000, which he would have preferred to see being given a more open and more detailed hearing, He remarks that he appreciates that Councilman Nocera and his committee have done a lot of work, but that is not a conversation that took place before this Council, adding that he believes it should have. He states that, as it is, this does not prevent him for voting for this budget, noting that it is not a big enough deal. He states that he will vote for the budget, as substituted, and encourages others to do likewise. Mayor Drew calls on Councilman Gerald Daley. Councilman Daley states that he believes that Councilman Giuliano is correct, adding that he is not going to say that he is 100 percent certain that the Council has never reduces the amount of the Fund Balance contribution, but that he cannot remember a time. He states that the Council normally hits the Fund Balance harder, noting that it is in recognition of the outstanding job done in recent years by the Mayor’s Office, Finance, and the Council in improving our credit rating and our bond rating to AAA, adding that we want to do everything we can to preserve that, and in recognition of the fact that we have ambitious goals for projects on the horizon. He states that the Council needs to make sure that we are in a position to follow through on, and thirdly, because we realize the uncertainty of continued funding at its current level from the State. He notes, specifically with respect to that, as Councilman Serra touched on, he would like reiterate: we cannot overstate the gratitude that we owe to our legislative delegation and, in particular to Senator Paul Doyle for securing the additional funds they were secured by the bipartisan budget as approved last week. He adds that, every year, Senator Doyle does an outstanding job, as does the entire delegation, noting that Senator Doyle plays the point-man role in terms of identifying creative ways to help Middletown and convince other legislators to support it along with Representative Serra and others in the delegation. He states that, if not for that, we would not be in the position to do what we are doing now: keeping the mill rate increase under one (1) mill. Councilman Daley reiterates that the delegation deserves a great deal of credit, especially Senator Doyle. He also states, that in his time on the Council, this has been the most collaborative effort working with the Board of Education. He thanks Board Member Sean King, Dr. Conner, and his staff. Finally, acknowledges the Finance Department staff, particularly Director Carl Erlacher and Deputy Director Diana Doyle, and Council Clerk Linda Reed, who had to take a lot the information that was brought in this morning and get it into the budget software and put in into the resolution that we have before us tonight, as well as their ongoing work and support during our caucus deliberations for this budget. It was a collective effort and Middletown will be well served in the upcoming year by this budget. He states that he would be less than totally open if he did not express that he is nervous about Fiscal Year 2020: a year from now, we may be looking at a budget that will be very, very difficult because this $4,255,000 is a one-time, non-recurring solution to this year’s problem, adding that the needs are recurring and will have to be dealt with in a different way next year, noting that we st need to be mindful. He states that, come July 1 , we need to start working on the budget for the following year. Councilman Daley urges his colleges to support the budget. Mayor Dew calls on Councilwoman Mary Bartolotta. Councilwoman Bartolotta states that she agrees with all that has been said this evening. She states that she wants to point out that we also need to continue to look at our spending of the approved bonding. She reminds the Council that we had told the public that we would be cautious in that spending and that is going to be critical in the next few years due to not knowing what the State revenue will be in the sense of their continuing contribution to the City of Middletown and to make sure that we are not overspending and creating hirer tax increases in the years to come. She notes that, if we pace ourselves in the ways that we have discussed, we should be okay; however she asks the public to stay informed, to come to Council meetings, ad to let the council know their expectations because this is how we will stay on track and stay responsible. Mayor Drew calls on Councilman Philip Pessina. Councilman Pessina states that he supports this budget, but he is also cautiously watching and waiting for Police Chief McKenna to report as to the impact of not having the three (3) officers at this point, what will be his plan of action. Councilman Pessina states that he does agree with Councilman Serra on the various points on security, but is looking on what will be the proposal from the Chief, adding that our children and our school system are our most important assets. He states that, as a former Deputy Chief n our Police Department, we have an outstanding police department, adding that he sees our officers at our schools when he is around the community force. He reiterates that he is cautiously waiting to hear what the Police Chief presents to Public Safety Commission and to the Council to see where we can go for security. He notes that he has ultimate have faith in the men and women in the Middletown Police Department and its leadership. Councilman Pessina states that he had some reservations because he was not considering removing the police officers, but after speaking with Minority Leader/Councilman Giuliano, and Majority Leader/Councilman Serra, he understands their focal point, but is also waiting to see where we move forward next year on protection of our school system. Mayor Drew calls on Councilwoman Deborah Kleckowski. Councilwoman Kleckowski states that she is not supporting this budget, adding that she truly appreciates everyone’s hard work. She notes that she would like to register: it is not about those of us who received the final document about an hour or so before this meeting, but the public has not seen this document. She states that she agrees with Councilman Daley; namely there needs to be a consistent way to monitor  MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 10 this process so the public is involved and, as Councilwoman Bartolotta stated, to allow the Council to take the public’s ideas as the budget goes forward. She states that it is not good policy: (1) not to have the document on hand for public review at least 48 hours ahead of time for review; and (2) as former Councilman Bauer brought up previously, to start to plan a three (3) to five (5) year budget, noting this is what we should be looking to do. She thanks everyone, including the Council Clerk and the Finance Department for their hard work. Mayor Drew calls on Councilwoman Linda Salafia. Councilwoman Salafia states that she will be voting no on this budget. She extends thanks to all for their hard work. She states that her reaction to this budget is a gut reaction of losing – not hiring – the three (3) police officers. She remarks that she stumbles on this; that she cannot get past the fact that, last year, this was such a big issue last year we were so gung-ho at correcting past practices of not hiring police officers and now we just cut the three (3) new police officers. She states that we could we have kept two (2) and just cut one (1), it would be much easier. She adds that the $20,000 is also a sticking point, noting that she was not – adding that it was her fault – that she was not able to attend the budget hearing where there was discussion of hiring a consultant. She remarks that this is the first she is hearing of this consultant in regards to this project. She states that there is a different way of doing this: it should go thru committees and come thru as an appropriation. Councilwoman Salafia states that, down the road, when that person is ready to be hired, by just hearing about it tonight, she cannot support it. She will be voting no. There being no further discussion, the Mayor calls for the vote. The motion is approved with 10 affirmative votes and two (2) nay votes (Councilwoman Kleckowski and Councilwoman Salafia). The Mayor states that the motion is approved. B. Adopting the Middletown Fire District Budget Drew APPROVED RESOLUTION No: 66-18; K: review/resolution/CC fire budget FY18-19 RES 66-18 – 14 May 2018 Be it Resolved by the Common Council of the City of Middletown: That the Middletown Fire District Budget for the fiscal year July 1, 2018 to June 30, 2019, as prepared by the Mayor and advertised in the Hartford Courant on April 20, 2018, is hereby approved and adopted; and CITY OF MIDDLETOWN - REVENUES COUNCIL ADJUSTMENTS TO BUDGET FOR YEAR ENDING 2019 2010-50000-41110-0500-00000-0000-000 FIRE: TAXES-REAL ESTATE/MOTOR VEH -210,807 2010-50000-43110-0500-00000-0000-000 FIRE: PILOT-COLLEGES & HOSPITALS 209,245 010-50000-43145-0500-00000-0000-000 FIRE: PILOT-STATE PROPERTY 1,562 TOTAL NET DECREASE IN FUND 2010 FIRE -0- Be It Further Resolved: That the mill rate be set as 8.9 to cover this budget and said rate shall be due and payable in two (2) equal installments on July 1, 2018 and January 1, 2019, in accordance with the Charter of the City of Middletown, Chapter VI; and Be It Further Resolved: That the Tax Collector be and is hereby authorized to collect said taxes. Councilman Robert Santangelo reads this resolution and moves for approval. Councilman Thomas Serra seconds the motion. Mayor Drew calls on Councilman Thomas Serra. Councilman Serra states that, as a point of explanation: this budget was going up by 0.6, but is now going down by 0.4 since we have received an additional $200,000 in PILOT money from the State. As a result it is going from up 0.6 to down by 0.4; that is, it would have been 9.1 mills, but is 8.9 mills. There being no further discussion, the Mayor calls for the vote. The motion is unanimously approved with 12 affirmative votes The Mayor states that the motion is approved. C. Adopting Sanitation Collection District Budget APPROVED RESOLUTION No: 67-18; K: review/ resolution/ CC sanitation budget FY18-19 RES 67-18 – 14 May 2018 Be it Resolved by the Common Council of the City of Middletown: That the budget of the Sanitation Collection district for the fiscal year July 1, 2018 through June 30, 2019 as presented by the Mayor and advertised in the Hartford Courant on April 20, 2018 is hereby approved and adopted. Councilman Carl Chisem reads this resolution and moves for approval. Councilman Philip Pessina seconds the motion. There being no discussion, the Mayor calls for the vote. The motion is unanimously approved with 12 affirmative votes The Mayor states that the motion is approved.  MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 11 D. Adopting Water Pollution Control Authority Budget for the Sewer Department APPROVED RESOLUTION No: 68-18; K: review/ resolution/ CC sewer budget FY18-19 RES 68-18 – 14 May 2018 Be it Resolved by the Common Council of the City of Middletown: That the budget prepared and adopted by the Water Pollution Control Authority for the Sewer Department of the City of Middletown for the fiscal year beginning July 1, 2018 and ending June 30, 2019 as advertised in the Hartford Courant on April 20, 2018 is hereby approved and adopted; and Be It Further Resolved: That the rate of sewer use charges as adopted by the Water Pollution Control shall be due and payable effective May 1, 2018; and Be It Further Resolved: that the Tax Collector, be, and she is hereby authorized to collect said sewer charges. Councilman Eugene Nocera reads this resolution and moves for approval. Councilman Carl Chisem seconds the motion. There being no discussion, the Mayor calls for the vote. The motion is unanimously approved with 12 affirmative votes The Mayor states that the motion is approved. E. Adopting Water Pollution Control Authority Budget for the Water Department APPROVED RESOLUTION No: 69-18; K: review/ resolution/ CC water budget FY18-19 RES 69-18 – 14 May 2018 Be it Resolved by the Common Council of the City of Middletown: That the budget prepared and adopted by the Water Pollution Control Authority for the Water Department of the City of Middletown for the fiscal year beginning July 1, 2018 and ending June 30, 2019 as advertised in the Hartford Courant on April 20, 2018 is hereby approved and adopted; and Be It Further Resolved: That the rate of water use charges as adopted by the Water Pollution Control Authority and approved by the Common Council on May 7, 2018 shall be due and payable effective May 1, 2018; and Be It Further Resolved: that the Tax Collector, be, and she is hereby authorized to collect said water charges. Councilwoman Mary Bartolotta reads this resolution and moves for approval. Councilman Philip Pessina seconds the motion. There being no discussion, the Mayor calls for the vote. The motion is unanimously approved with 12 affirmative votes The Mayor states that the motion is approved.  MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 12 F. Adopting the Special Business District Budget APPROVED RESOLUTION No: 70-18; K: review/ resolution/ CC bus dist budget FY18-19 RES 70-18 – 14 May 2018 Whereas, the Business Improvement District Board of Commissioners has met and in accordance with the ordinance, Sec. 272-14, Subparagraph G, has set the budget and proposed a mill rate on the assessed value of taxable real estate property within the district for fiscal year 2018 - 2019. Now, therefore, be it resolved by the Common Council of the City of Middletown: That the mill rate be set as 2.21 mills to cover this budget, and said rate shall be due and payable in two (2) equal installments on July 1, 2018, and January 1, 2019, in accordance with the Ordinance Section 272-14 Subparagraph G, 2 (a) of the City of Middletown; and Be it further resolved: That the Tax Collector, be and she is hereby authorized to collect said taxes. Councilman Robert Blanchard reads this resolution and moves for approval. Councilwoman Deborah Kleckowski seconds the motion.  MAY 14, 2018 SPECIAL COMMON COUNCIL MEETING Page 13 There being no discussion, the Mayor calls for the vote. The motion is unanimously approved with 12 affirmative votes. The Mayor states that the motion is approved. 5. MEETING ADJOURNED Mayor Drew states, seeing no further questions, he will entertain a motion to adjourn. Councilman Thomas Serra moves for adjournment. Councilman Grady Faulkner, Jr. seconds the motion. The Chair calls for the vote. It is approved unanimously with 12 aye votes. The Chair states the motion passes with 12 affirmative votes. The meeting is adjourned at 8:06 p.m. ATTEST: LINDA S.K. REED, COMMON COUNCIL CLERK K: review/ minutes/ 18 May 14 minutes – BUDGET APPROVAL -- SPECIAL COMMON COUNCIL MEETING – 14 May 2018